What is Procurement Accessibility?
In accordance with California Government Code 11135, California State University (CSU) system requires that all programs, services, and activities of the CSU be accessible to all students, faculty, staff, and members of the public. This includes working to ensure that all electronic and information technology (E&IT) products are also universally accessible.
ATI Policies for Procurement
The California State University (CSU) system requires that all programs, services, and activities of the CSU be accessible to all students, faculty, staff, and members of the public. The CSU's policy on accessibility as articulated in Executive Order 1111 (EO1111) is guided by the CSU Accessible Technology Initiative (ATI) as stated in the ATI Coded Memorandum AA-2013-03.
The CSU ATI focuses on the elimination of accessibility gaps within three key areas: web, instructional materials, and procurement. The CSU ATI Procurement Process requires that vendors who provide Electronic and Information Technology (E&IT) products to campuses within the CSU system, must also provide documentation about their products accessibility and must work with the CSU system and campuses to mitigate accessibility issues and concerns in the products they are providing.
CSUF ATI Procurement Process
Cal State Fullerton is committed to using the most accessible technology products and services on our campus. Accessible Procurement applies to all campus technology purchases, including self-support and auxiliaries, irrespective of funding source. Types of products requiring accessibility analysis include, but are not limited to, servers, desktops, laptops, tablets, transaction machines, information kiosks, printers, miscellaneous electronic office equipment, multimedia, software, cloud services, and service contracts.
The high-level steps involved in the process:
- Request is submitted via Service Now (CSUF login required).
- Request is routed simultaneously to appropriate subject matter expert. Based on product/service, subject matter expert could include IT, ATI, ISO, and C&P.
- Upon receipt and review of all required documentation, request is approved and an authorization number is issued.
- Requester proceeds with purchase.
What is a Voluntary Product Accessibility Template (VPAT)?
A VPAT is a vendor-generated statement that provides information on how a product or service conforms to the Section 508 Accessibility Standards (from the U.S. Access Board) for Electronic and Information Technology (E&I T) in a consistent fashion and format. In general, vendors should generate a VPAT whenever they develop products or services that are determined to be E&I T and are to be sold in the California State University market place. In each VPAT, vendors are expected to make specific statements in simple understandable language about how their product or service meets the requirements of the Section 508 Standards (section by section, and paragraph by paragraph).
VPATs are required for all Electronic & Information Technology (E&IT) purchases including hardware, software, and services, regardless of cost, for use by one or more students in a public academic setting (lab, classroom, etc.), more than one University employee, or the general public.
Please email DLemail@example.com if you have any questions regarding this process.
What is an Accessibility Conformance Report (ACR)?
An ACR is a vendor submitted VPAT. Any ACR older than two years cannot be accepted and must be updated by the vendor.