Submitting an Electronic Appendix for Retention, Tenure and Promotion (RTP)

Per UPS 210.000, when submitting an RTP file for a full performance review, the Portfolio itself must be submitted in hard copy form in a binder, but a faculty member may choose to submit the Appendices via the Electronic Retention and Promotion Process (ERTP).

For ERTP, the Appendix materials are organized into the three areas of review (Teaching, Scholarly and Creative Activity, and Service), and uploaded to the ERTP SharePoint website.

The Academic Technology Center (ATC) provides technical assistance with uploading Appendix Materials to ERTP. Email Marc Montaser ( or visit the ATC and bring your laptop/files on a flashdrive.  Walk-ins are accepted.

ERTP Training/Lab Sessions for Fall 2016

FAR has scheduled several training/lab sessions on uploading files to ERTP and working with the Appendix Table of Contents.  The sessions will provide instructions and hands-on assistance to first-time participants, and also anyone needing a refresher or technical help.  Faculty are encouraged to bring their RTP files with them on a flash drive to start uploading. If using a Mac computer, it is recommended you bring your laptop as there are a limited number of Mac workstations.

To sign up for one of the following sessions, contact Kelly Marconi (, x 2125).

Date Day Time Location
Aug. 24, 2016 Wednesday 9:00 - 11:00 PLS-256 
Aug. 31, 2016 Wednesday 1:00 - 3:00 PLS-256 
Sept. 13, 2016 Tuesday 9:00 - 11:00 PLS-256
Sept. 20, 2016 Tuesday 1:00 - 3:00 PLS-256

Note for Accessing the ERTP site from off-campus
ERTP is best accessed from a desktop computer on campus or laptop connected to the Faculty/Staff secure WiFi.  If you wish to view the ERTP site while off-campus, you will need to set up your computer for secure access.  Please contact the Academic Technology CenterOpens in new window for assistance.

What is the difference between an Academic Year (AY or 10-month) and a 12-month (12-mo) position?  How do I know which one I am?

If you are asking the question, then you are probably Academic Year!  Most CSUF faculty are in an Academic Year position, which means they work during the school year, and they are off during the summer.  However, both Academic Year and 12-mo faculty are paid in 12 monthly paychecks.  That way  Academic Year faculty can continue to receive salary and benefits during the summer.

An example of a  12-mo faculty position would be a librarian faculty that works throughout the year and does not get a summer break.  Or a faculty member who directs a center on campus which is open year round.

If you only teach one semester per year, you will normally receive your pay in 6 monthly paychecks.

How do I use the CSU Salary Schedule?

Example: If you are an Academic Year lecturer, Range 2, then enter “2358” for the classification code. This will bring up a table showing the minimum and maximum for the different lecturer ranges.  Then click on Range 2 for more information.  Doing that will also reveal the Service Maximum for that particular range.