By-laws

We are currently in the process of updating our by-laws and will be updating this information soon. The AAPIFSA bylaws below are from May 2016. Please note that the current fiscal year is from July 1 to June 30.  


[APPROVED MAY 13, 2016]

  I.        NAME

Originally founded IN 1993 as the Asian Faculty Staff Association, the name of this organization is now the Asian American Pacific Islander Faculty Staff Association (AAPIFSA) of California State University, Fullerton. 

II.       PURPOSE

The purpose of this organization, hereinafter referred to as AAPIFSA, is to bring together members of Asian faculty and staff in order to: 

2.01    promote a campus climate that is sensitive, representative, and fair to all ethnic groups, including for example, Asian, Asian-American, Southeast Asian, Pacific Islander, Asian Indian and other Asian groups through a variety of efforts; 

2.02    provide support and input in the fair recruitment or hiring, retention, and promotion of Asian students, faculty, staff, and administrators on campus; and to provide a welcoming and supportive environment for new API faculty and staff. 

2.03    respond proactively to the needs of the Asian student body, with a commitment to broadening and deepening the curriculum with regard to Asian issues; 

2.04    build strong, effective linkages with the University administration and with the surrounding community at large; 

2.05    create a social support network of partnerships and personal friendships among the members of the organization; 

2.06    encourage and empower individuals in the organization to become more actively involved in important University, community, professional, and political service with the purpose of creating a more harmonious and diverse community. 

III.      MEMBERSHIP

3.01    Participation, privileges, voting rights and interests for each member are equal. 

3.02    Membership shall be open to any current or former faculty or staff member of CSUF who supports and subscribes to the principles and purposes of the Association as stated herein regardless of ethnicity, sex, or national origin. 

3.03    Membership discontinuance shall occur upon a written request from a member; membership shall also be terminated upon non-payment of annual dues. 

IV.      MEMBERSHIP DUES

4.01    Annual (Academic Calendar Year) membership dues are payable to the Association by individual members in such amount as determined annually by the general membership. 

V.       MEMBERSHIP MEETINGS

5.01    General membership meetings shall be held at least once a month at a site designated by the Association President. 

5.02    Notice of time and place of general membership meetings shall be sent to individual members with at least one week's notice. 

5.03    Emergency meetings may be called by the President of the Association or by the Board of Directors.  Written notice of special meetings shall be sent to the general membership at least two working days prior to such meeting. 

5.04    Meetings shall be conducted in a manner established by the Board of Directors, and as such may be revised from time to time, insofar as such rules are not inconsistent or in conflict with the bylaws of the Association. 

VI.      BOARD OF DIRECTORS

6.01    The Board of Directors of the Association shall manage, direct, administer, and control the activities, affairs, and funds of the Association, except as otherwise provided by law. 

6.02    The Board of Directors shall delegate such duties as may be necessary to the proper board officer, standing committee, or ad hoc committee. 

6.03    Directors shall serve without monetary compensation. 

6.04    The Board of Directors shall meet once each month as part of the General Business Meeting; special meetings of the Board of Directors may be called by the Board President, or any two Board Members.

6.05    Notice of time and place of Board of Director's meetings shall be sent to each Board member at least three days prior to such meeting. 

6.06    A quorum for the purpose of conducting Board business shall consist of one-half or more of the Board of Director members holding office either being present or conferring proxy to another Board member. 

6.07    In the absence of a quorum, the Board shall not transact business, except as otherwise provided by law. 

6.08    Attendance at Board of Director's meetings shall be mandatory; individual Board members shall notify the Board President in advance of non-attendance and may designate another another board member to serve as proxy. 

6.09    Action may be taken by the Board of Directors without a meeting if all members of the Board consent in writing to such action; such written consent shall be filed with the minutes of the proceedings of the Board. 

VII.     OFFICERS OF THE BOARD OF DIRECTORS

7.01    The Board of Directors of the Association shall consist of:  the President, the Vice President, the Secretary, the Treasurer, the Activities Chair, the Historian the Student Liaison Chair, the Membership/Public Relations Chair, and the Fundraising Chair. 

7.02    The President shall:  be the chief executive officer of the Association and shall, subject to the approval of the general membership, perform all duties incidental to her or his office and such other duties as provided in these by-laws, or as may be prescribed from time to time by the Board of Directors and by the general membership.  The major tasks of the President include:  development of an active agenda of activities and programs in keeping with the spirit of the AAPIFSA Statement of Purpose (see end of this document); effective governance of the Board and general membership responsibilities for the purpose of realizing the agenda items; capable and energetic representation of the Association at the University and community level; and, with the help of the Board of Directors, encouraging promising candidates for annual elections to the Board of Directors. 

In addition the President shall have the prerogative of selecting one or more individuals, members or non-members, who have made significant contributions to AAPIFSA in the current or prior years, for an annual AAPIFSA Achievement Award.  The presidential selection shall be subject to veto by majority vote of the Board of Directors.

7.03    The Vice President shall:  serve as chairperson of all official meetings of the Association in the absence of the President, or at the request of the President; serve as Chief Coordinator of all Association committees and programs; assume the Presidency if and when that President resigns or is disqualified, and perform such other duties as may be prescribed from time to time by the Board of Directors. 

7.04    The Secretary shall:  record minutes of each official meeting of the Association and of meetings of the Board of Directors; read minutes of the previous meetings at each subsequent meeting and make corrections as designated; maintain cumulative records of all meeting agendas and minutes in a binder; maintain an updated record of the membership listing; provide some technical assistance for the Associations' Annual Report; and perform such other duties as may be prescribed from time to time by the Board of Directors. 

7.05    The Treasurer shall:  serve as custodian of all monies of the Association; establish a checking account for the Association; maintain a bookkeeping account of all funds; pay, upon authorization of the Board of Directors, all bills incurred on behalf of the Association; present a statement of accounts at each meeting of the Board of Directors; maintain an accurate, current roster of paid members and provide this listing to the other members of the Board of Directors; and perform such other duties as may be required by law or as prescribed from time to time by the Board of Directors. 

7.06    The Activities Chair shall:  oversee, coordinate, and delegate responsibilities related to the Association's annual activities; and perform such other duties as may be prescribed from time to time by the Board of Directors. 

7.07    The Historian shall:  assemble and chronicle a photographic, on-line and/or written archive of the Association's activities and programs; provide some technical assistance for the Association's Annual Report; serve as repository for any historical materials, and perform such other duties as may be prescribed from time to time by the Board of Directors. 

7.08    The Student Liaison Chair shall:  oversee and coordinate activities and functions that involve students on campus in conjunction with the Association's activities and programs; and perform such other duties as may be prescribed from time to time by the Board of Directors. 

7.09    The Membership/Public Relations Chair shall: be responsible for spearheading membership recruitment. This includes obtaining updated lists and contact information of new CSUF faculty and staff members. He or she will also be responsible for developing and disseminating flyers and other public relations materials announcing Association meetings to members as well as to the University and community as needed; and perform such other duties as may be prescribed from time to time by the Board of Directors. 

7.10    The Fundraising Chair shall:  oversee, coordinate, and delegate responsibilities as related to Association fundraising activities; and perform such other duties as may be prescribed from time to time by the Board of Directors. 

7.10    The Webmaster shall: maintain and revise the AAPIFSA homepage and any social network sites the organization chooses to maintain. 

VIII.    QUALIFICATION OF OFFICERS

8.01    All Board members shall be regular members in good standing at the time of her or his nomination. 

IX.      ELECTION OF OFFICERS

9.01    The May membership meeting shall be held for the purpose of electing officers of the Board of Directors of the Association for the upcoming fiscal year. 

9.02    Nomination of officers shall be held thirty days prior to their election. 

9.03   The Board of Directors shall be responsible for establishing rules and procedures for nomination and election of Board officers. These rules and procedures can be overturned by a majority vote of AAPIFSA members. 

9.04   Officers shall be elected by a simple majority vote which can be conducted by email. 

9.05   Dues paying members, as specified in Section IV-4.02, shall be eligible to vote in the annual election of Association Board of Director officers. 

X.        ADVISORY BOARD

10.01  Members of the Advisory Board shall be available both as individuals and as a group to provide advice as requested by members of the Board of Directors. 

10.02  Advisory Board members shall serve without monetary compensation. 

10.03  Qualifications:  Advisory Board members will be selected from those who have served effectively on the Board of Directors or who hold positions or have experience with AAPI community organizations.  In short, members will be selected for their knowledge and experience with AAPIFSA or relevant CSUF university divisions or AAPI communities. Member of the Advisory Board need not be current employees of CSU Fullerton. 

10.04  AAPIFSA President will have the authority to invite members to serve on the Advisory Board, but this invitation will be contingent on ratification by a majority of the Board of Directors. 

10.05  Once invited and ratified to the Advisory Board, appointment to the Advisory Board will continue until the member formally resigns or is voted off the Board by a majority of Board of Directors. 

10:06 Members of the Advisory Board will be considered members of AAPIFSA and are invited to attend regular meetings or serve on the Board of Directors, but will not be eligible to vote unless they pay their annual dues or make comparable contributions to AAPIFSA through the CSUF Foundation. 

XI.       COMMITTEES

11.01  The Association shall establish Standing Committees as designated from time to time by resolution of the Board of Directors. 

11.02  The resolution designating Standing Committees shall provide for the appointment of the Committee Chairperson and members. 

11.03  The Association shall establish Ad Hoc Committees as designated from time to time by resolution of the Board of Directors; the resolution shall provide for the appointment of the Ad Hoc Committee Chairperson and members. 

XII.      VACANCIES IN THE BOARD OF DIRECTORS

12.01  A vacancy in the office of the President of the Board of Directors shall be filled by the Vice President for the duration of the unexpired term. 

12.02  Vacancies in the other elected offices shall be voted upon by the membership for the unexpired term. 

12.03  In the event 50% or more elected offices are vacated, a special election shall be called to fill the offices of the unexpired term. 

 XIII.    FISCAL YEAR

13.01  The fiscal year of the Association shall be from June 1 to May 31

XIV.     BYLAWS AMENDMENTS

14.01  Amendments to these bylaws may be made by a two-thirds vote of members at the monthly general meetings or through the internet, provided that membership has been notified thirty days prior to the meeting. 

The aforementioned bylaws of the Asian American Pacific Islander Faculty Staff Association of California State University at Fullerton were ratified by two-thirds of Association members in good standing on: 

           DATE: MAY 13, 2016 

           UNANIMOUSLY APPROVED AT: AAPIFSA BUSINESS MEETING