Section IV: Personnel Procedures/Policies
Benefits/Privileges
Eligibility for benefits for those appointed less than full-time depends upon the type, length, and time base of the appointment. For an employee to be eligible for benefits, they must be appointed for at least six weighted teaching units each semester. Part-Lecturers should consult with Office of Human Resources (CP-700), (657) 278-2425 with regard to health and retirement benefits. Consult with the office of Faculty Affairs and Records in MH-128 (657) 278-2125 for compensation, leaves and other faculty specific issues.
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California Faculty Association
The Higher Education Employee Relations Act (HEERA) authorized the formation of groups of CSU employees for the purpose of collective bargaining. Unit 3 (faculty) is represented by the California Faculty Association (CFA). The Trustees of the CSU and CFA negotiate an agreement, known as the Collective Bargaining Agreement (CBA) which sets forth wages, hours, and conditions of employment for Unit 3 employees (full and part-time faculty, librarians, athletic coaches, and academic related counselors). Employees are not required to join the union as a condition of employment. Questions regarding the most current version of the CBA and interpretation of its contents may be directed to the office of Faculty Affairs and Records (MH-128) (657) 278-2125.
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Commitment to Civility at CSUF
"As members of the University community, we are committed to ensuring an environment where learning and the creation and dissemination of knowledge are foundational goals and where freedom of speech and expression is viewed as an essential characteristic of a community of scholars. To reach these goals it is imperative that we foster a climate where civility is valued, appreciated, and expected and where all members of the community are treated with dignity, respect and care...” See UPS 100.006
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Disabilities (Employee) Reasonable Accommodations
The University is committed to providing qualified individuals with a disability or medical condition, upon request, reasonable accommodation so that they may perform the essential duties of their jobs, unless doing so would impose an undue hardship on the CSU. Reasonable accommodation is to be determined by CSU following receipt of an individual's request for accommodation and engagement in an interactive process with the individual to identify the nature and extent of the individual's restrictions and the appropriate reasonable accommodation. Contact the Office of Diversity & Equity Programs (DEP) – CP-770 (657) 278-3951.
http://diversity.fullerton.edu/DisabledEmpAccom/CSUStatement.aspx
http://diversity.fullerton.edu/DisabledEmpAccom/RequestAssistance.aspx
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Drug-Free Policy
The unlawful possession, use, distribution, dispensation, or manufacture of illegal drugs in the workplace is strictly prohibited as a matter of campus policy. Federal regulations require that all recipients of and employees on federal grants acknowledge this policy and make a report to the campus if they are convicted of drug violations in the workplace. Educational materials and programs are available to employees. The Drug Free Information can be found in the Student Handbook at http://fullerton.edu/handbook/policy/drugFree.htm. For additional information, consult the University Catalog, and UPS 330.231.
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Email Accounts, How to Obtain & I.T.
Help Desk
Microsoft Outlook accounts are established for Faculty and Staff by your department's Telecom Coordinator. These accounts include access to Email, a Contact manager/address book, a Calendar and Task List.
From your campus desktop you can use Microsoft Outlook (Windows) or Microsoft Entourage (Macintosh) to access your Outlook account. To access your email from home or anywhere with internet access you can log in to the Campus Portal http://my.fullerton.edu
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Faculty Evaluations
Temporary faculty must be evaluated at least once a year in accordance with University Policy Statement 210.060 and the Unit 3 CBA. The division or department chair shall discuss each evaluation with the part-time faculty member. Part-time faculty shall have the same access to their personnel files as full-time faculty.
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ID/Titan Card
Once you have been entered into the campus system you will be able to obtain your TitanCard. The TitanCard office is next to the circulation desk in Pollak Library south (first floor). You can call the TitanCard office at (657) 278-3555 to verify whether you are in the carding System.
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Inappropriate Faculty-Student Relationships
The importance of individual faculty-student contact is clear, especially when this contact includes the encouragement of the student's academic development. Occasionally, it is possible that a faculty member's interests in a student's well-being might be misunderstood and the faculty member might attract the romantic interest of a student. With regards to students currently in their classes, faculty should avoid acting in a way that a student might interpret as encouraging anything beyond a professional relationship. In the event that any inappropriate student behavior should develop, the faculty member must consult with the department chair or dean immediately. The chair or dean will involve the Dean of Students and the student will receive appropriate counseling and be asked to desist.
Amorous or sexual relationships between faculty or staff and a member of the University community for whom they have teaching, evaluative, advocacy, counseling, advising, or supervisory responsibilities are unacceptable , even if the parties involved view such a relationship as consensual. For additional information, consult UPS 240.200 (Policy on Amorous or Sexual Relationship Between Faculty, Staff, and Students), the Office of the Associate Vice President for Academic Affairs (657-278-2616), or the Office of Diversity and Equity Programs (657-278-3951). http://diversity.fullerton.edu/Policy/PolicySexualHarassmentBrochure.aspx
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Keys
All State keys are issued through University Police. Key request forms must be completed by the requesting department with an "authorized" signature (a Department Chair, Assistant Chair, or Department Head). Requests on Yellow card stock (for desk, cabinet, podium keys and buildings currently on the old key system) will be sent to University Police, logged in, and then forwarded to the lock shop to be filled. These key requests will usually be filled within 4 to 8 working days. To check if your keys are ready, call (657) 278-4308. When picking up keys, individuals must present Faculty/Staff identification or picture ID.
Requests for keys to the gates or doors of buildings that are on the new system must be on the Blue card stock. These requests will be completed by the requesting department with an "authorized" signature (Department Chair or their designee) and must be brought in person to University Police by the individual receiving the keys with picture ID and the keys will be immediately issued.
Keys can be picked up at University Police located at the corner of Gym Drive and State College Boulevard Monday through Friday between the hours of 8am and 8pm. Unclaimed keys will be returned to lock shop after 30 days.
Lost keys can be replaced at a fee; currently $25.00 per lost key. If the original keys are found and returned to University Police, any fees paid will be refunded
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Nondiscrimination
The University maintains a commitment to an academic environment that values human dignity and diversity. Consequently, any forms of discrimination or discriminatory harassment are prohibited. Discriminatory behavior includes derogatory and/or disparaging language or actions, and condemnation or insults based upon race, ethnicity, citizenship, national origin, sex, creed, religion, sexual orientation, gender identity, age, disability, marital status or veteran status of another.
The University's nondiscrimination policy is contained in UPS 240.000 and addresses the general policies, programmatic responses, and the guidelines for establishing campus procedures for resolving complaints. Guidelines for procedures for resolving employee complaints filed under the provisions of this policy are contained in Executive Order 927 Systemwide Policy Prohibiting Harassment Investigation http://www.calstate.edu/eo/EO-927.pdf and the faculty collective bargaining agreement, Article 10 Grievance. Additional information may also be obtained from the Office of Diversity and Equity Programs (College Park, Suite 770), at (657) 278-3951 or their website http://diversity.fullerton.edu/ and http://diversity.fullerton.edu/Policy/EmployeeDiscrHarasComplaints.aspx
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Parking
All parking permits are issued by Parking and Transportation Services, T-1400, (657) 278-3082.
Faculty represented by bargaining units 1-9 are eligible to purchase Restricted Faculty/Staff (F/S) parking permits. The fee for the Restricted permit is $54.00 per semester (fall or spring) and $36.00 for summer session. Employees with Restricted F/S permits may park on faculty/staff or student surface parking lots (A,C,E, E-West, F, G, H, I and College Park South).
Permits are issued on a daily, semester and annual basis and may be paid via payroll deduction. Transportation Services will assist you in determining what type of permit would best fit your needs based upon your schedule. Permits may also be purchased online.
For questions regarding faculty/staff parking, call Parking & Transportation Services at 657-278-3082 or via email at parkingassistant@fullerton.edu or http://parking.fullerton.edu/
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Payroll/Salary/Compensation
New, temporary faculty and faculty returning after 1 (one) year of separation must first visit Human Resources—Payroll (College Park, Suite 770) to complete the requisite paperwork and “sign-in” process before beginning to teach courses. The sign-in process includes verification of work authorization status, verification of social security card, a loyalty oath (required by all U.S. citizens) and an income tax withholding declaration. These forms must be completed before a prospective employee can begin work. Verification of Work Authorization Status is mandated by the 1986 Immigration Reform and
Control Act (ICRA) before every prospective employee can begin to work. Section 1 of the I-9 form must be completed by the employee no later than the date on which his/her employments begins. A list of documents acceptable to establish authorization to accept employment in the United States will be provided. Section 2 of the I-9 must be completed by the campus within three (3) business days of the date on which the employment begins. If a prospective employee does not have proper work authorization, he/she cannot be hired or begin work. The University has the responsibility to verify each employee's social security number (SSN) upon commencement of employment to accurately record and report SSNs to our pay agent, the State Controller's Office (SCO).
If all required documentation is complete and submitted in time to be fully processed prior to the State Controller's monthly cut-off date for the fall semester or at the end of February for the spring semester, otherwise, your first paycheck will be late.
Your salary is payable in six equal monthly installments for each FULL semester employed. If you have a fall-only appointment, you will receive your first paycheck for the September pay period on or near October 1st and receive your sixth and final paycheck at the end of February. If you have a spring-only appointment, you will receive your 1st paycheck for the February pay period on March 1st and your sixth and final paycheck at the end of July.
If you have an academic year appointment or a fall appointment renewed for spring without a separation, your check for the February pay period represents your first installment for the spring semester. You will receive your sixth and final paycheck for the spring semester at the end of July, and for the fall semester at the end of August.
Some years, as part of the budget management strategy used on campus, final payments for the two semesters are issued in June instead of July and August. However, if you participate in the State's benefit program, you will receive your final payments in July and August as scheduled so that your deductions for benefits will continue.
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Separation
Except when entitled, lecturer appointments automatically expire at the end of the period stated and do not establish consideration for subsequent appointments or any further appointments rights. No other notice will be provided.
Except for those entitled, lecturers are separated automatically at the end of their appointment. A completed Property Clearance form is required and must be submitted to Payroll Services to release of the final paycheck (usually referred to as a “pay warrant”). Property Clearance forms may be obtained from your academic department/division, from Payroll, or through the Informed Filler application installed on University computers.
All employees are responsible for returning University property including keys and library materials. The Payroll Office will notify your department/division in mid-December (mid-May for the spring semester) about deadlines for submitting completed Property Clearances forms to Payroll Services.
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Sexual Harassment
Sexual harassment is illegal under Title VII of the Civil Rights Act of 1964, Title IX of the Higher Education Amendments of 1972, the California Education Code, section 89535, and CSU Executive Order 927 Systemwide Policy Prohibiting Harassment in Employment and Retaliation for Reporting Harassment or Participating in a Harassment Investigation. The campus sexual harassment policy is contained in UPS 240.100 .
With regard to students, and as provided for in UPS 240.200, “sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when such conduct has the purpose or effect of interfering with a student's academic performance, creating an intimidating, hostile, offensive or otherwise adverse learning environment, or adversely affecting any student's access to campus programs, services and benefits.”
Guidelines for procedures for resolving employee complaints filed under the provisions of this policy are contained in Executive Order 927 Prohibiting Harassment in Employment and Retaliation for Reporting or Participating in a Harassment Investigation http://www/calstate.edu/eo/EO-927.pdf and the faculty collective bargaining agreement, Article 10 Grievance. For additional information, consult with the Office of the Associate Vice President of Academic Affairs (657) 278-2616, or the Office of Diversity and Equity Programs (657) 278-3951. Information is also available at the Office of Diversity and Equity Programs at http://diversity.fullerton.edu/Default.aspx
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Smoking
At Cal State Fullerton, smoking is prohibited in any building owned, leased or rented by the University or one of its auxiliaries, whether located on or off campus. This includes outdoor areas (for example a patio, balcony, courtyard or atrium) within 20 feet of any building, vehicle owned, leased or rented by the University or one of the University's auxiliaries.
The State of California prohibits smoking in all public buildings, other enclosed areas of employment. Authority to issue this Policy is based on Title 5, California Code of Regulations, Section 42356; State of California Executive Order W-42-93; State Government Code Section19994.31; State Labor Code Section 6404.5; and CSU Executive Order 599.
Smoking is permitted beyond 20 feet in outdoor areas unless otherwise posted. This Policy applies to all University faculty, staff, students and visitors, as well as the areas noted in Section I above.
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Temporary Faculty Status
Temporary faculty are hired in the lecturer classification. Temporary appointments may be full or part-time and are made on a semester-by-semester academic year basis. These assignments are “non-permanent” academic appointments, as defined in UPS 210.050 and UPS 210.060. Lecturer appointments do not confer probationary status or tenure; however, candidates may reapply and be re-appointed for consecutive semesters. For additional information, consult UPS 210.060.
Lecturers may be advanced within the salary schedule provided for in UPS 210.060.
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Wellness-Resources for Faculty
Employee Wellness Program
The Employee Wellness Program, centered around the promotion of physical activity and healthy lifestyle choices, is operated by the Division of Kinesiology and Health Science (KHS). The program provides CSF faculty and staff an opportunity to participate in exercise classes and provides information for improving one's wellness.
The mission of the Employee Wellness Program is to promote other related links of interest with regard to Community Resources devoted to improving wellness. We have selected a variety of links that provide a wealth of credible information relative to improving your wellness.
http://hdcs.fullerton.edu/ewp/default.htm
Student Recreation Center
All CSUF Faculty and Staff have the option to purchase a membership to this award winning fitness facility. The Student Recreation Center (SRC) is located next to the Titan Student Union, has a wide variety of fitness amenities to suite your needs.
This 100,000 sq foot building includes: outdoor pool and deck, 3 full size basketball/volleyball courts, Rockwall, cycle studio, racquetball courts, two fitness floors of free and fixed weights, cardio machines and 3 studios for exercise classes and martial arts. Membership amenities also include over 40 hours of free group exercise classes each week, free fitness towels, and locker room amenities. Personal training, semester locker/towel services are also available at a nominal fee.
For more information please visit the website: titanrecreation.fullerton.edu or call (657) 278- 7529 or drop in for a tour anytime.
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