Admissions and Records Service Center
(657) 278-7601, Langsdorf Hall 114
The Admissions and Records Office (A&R) is the administrative center for your education at California State University, Fullerton. The purposes of A&R include assistance to applicants and students, as well as the implementation and enforcement of academic policy. When you read the Class Schedule, register for classes, add or drop a class, change a grade option, apply for graduation, or request a transcript, you’re dealing with A&R.
A&R keeps a record of your academic activity at Cal State Fullerton. It’s up to you to know academic policies and procedures so that you can keep your record straight. Student responsibility is outlined in a section of the University Catalog: it is recommended reading.
Transcripts
A transcript is the official record of your academic achievements and includes classes taken, units earned and grades received. Dates of attendance at other institutions and the number of transfer units accepted by Cal State Fullerton are also part of this record.
When you need your Cal State Fullerton transcript, official copies can be requested from A&R by filling out a Transcript Request form and paying a $4 fee. Additional transcripts ordered at the same time cost $2. Please allow a minimum of five working days for processing your transcript request. You may view and print an unofficial copy of your transcript on TITAN Online. You will need your user name and password to access the new TITAN Online.
Graduation Check
Undergraduate students should file an application for a graduation requirements check one year in advance of their anticipated graduation date. In addition, they must have senior standing in order to receive a graduation check (90 units or more completed). The graduation and diploma fee of $115 is required when the application is filed with Student Financial Services. Application forms are available at the Admissions and Records Service Center located in Langsdorf Hall 114. For exact filing dates and deadlines, consult the current Class Schedule.
Stop-Out Policy
With certain exceptions, undergraduate students and
postbaccalaureate unclassified students may be absent for one
semester and maintain their continuing student status. The
exceptions are as follows:
- Disqualified students - Students who are disqualified at the
end of a semester and have not been reinstated will not receive
a registration appointment; they must apply for readmission, and
if admitted, may be subject to new curriculum requirements.
- Foreign-visa students - Students with foreign visas are required
to maintain continuous enrollment. The stop-out policy is not
applicable.
Students absent for more than one semester must apply for
readmission should they wish to return to Cal State Fullerton.
Leave of Absence
Undergraduates and Postbaccalaureate Unclassified Students
A leave of absence may be granted based on certain documented extenuating circumstances (e.g. illness or disability, active duty in the armed forces of the U.S.) and normally is granted for not more than one year. A “leave of absence” request must be accompanied by supportive documentation. Undergraduate and postbaccalaureate unclassified students qualify for a leave if they have completed at least one semester in residence at Cal State Fullerton and are in good academic standing. Such an approved leave of absence authorizes the student to return without reapplying to the university and continue under the University Catalog requirements prior to the absence. Undergraduate and postbaccalaureate unclassified students on approved leaves of one year (two academic semesters) or less are eligible to register for the semester immediately following the end of the leave and will be sent a registration appointment notice automatically.
Graduates and Credential Students
Graduate degree or credential students may be granted leaves of absence up to two consecutive semesters which maintains their place in the university and in the degree or credential programs. All leave of absence requests must be accompanied by supportive documentation. Grounds for requesting a leave include: (1) illness or disability or similar personal circumstances including pregnancy; (2) activities which enhance a student’s professional career objectives; (3) active duty in the armed forces; and (4) other reasons at the discretion of the Director of Graduate Studies.
A leave of absence is not automatic and must be requested by completing a “Request for Leave of Absence” form which is available at the Admissions and Records Service Center, LH-114. Notification regarding the requested leave will be forwarded in writing to the student. Further information about a leave of absence may be obtained by contacting the Admissions and Records Service Center.
Open University Enrollment
Individuals not normally admitted to the university may
register through the Office of Extended Education as extension
students for regular classes by securing the approval of the
instructor and the academic department. Open University students
must pay extension fees, meet all course prerequisites and observe
extension regulations for change of program. Refer to the Class
Schedule or contact the Office of Extended Education for further
information.
Class Levels
| Level |
Completed Units |
| Freshman |
0-29 |
| Sophomore |
30-59 |
| Junior |
60-89 |
| Senior |
90 or more |
Veterans’ Services
Veterans may obtain information concerning application benefits, registration and adjustments in status from the Veterans Certification Office in LH-116. Call (657) 278-2373 for the hours a Veterans Certification Officer is available. New, returning and transfer student veterans should consult the Veterans Certification Office to complete the necessary documents to receive VA benefits.
TITAN Online
Students may access a great deal of general university information or specific information about their individual records via the World Wide Web. Presently, information about Class Schedules, the university directory, admissions, grades, and financial aid are available through direct on-line Internet access to the database.
TITAN Registration
TITAN number is: (657) 278-7902
On-campus phone: 7902
The TITAN procedures for touchtone (TITAN) phone registration and
Internet World Wide Web registration are explained in the Class
Schedule. Registration appointment information is available via
TITAN Online prior to each registration period.
Adding Classes
The procedures for adding classes are explained in the Class Schedule. Registration related deadlines are on the inside front cover. Note that the procedures change after classes have begun and that special rules apply depending on the specific college or campus. It is increasingly more difficult to add classes as the term progresses. You need to register as early as possible for all your classes. The later you want to register, the more reduced is your probability of requesting the courses you want or need.
Petitioning Classes
If a course you need to take is closed, check the current Class Schedule for the procedures to petition enrollment in a course. Petitioning for enrollment does not guarantee approval.
Dropping Classes
The procedures for dropping classes are explained in the Class Schedule. Just as with adding classes, the procedures change as the semester progresses, and are different for business classes. Until approximately the end of the second week of classes (please check the exact date), there will be no record of enrollment, i.e., nothing will appear on your transcript, for dropped classes. Dropped classes during the next 10 weeks will result in a W (Withdrawal). However, please note that permission to drop with a W requires a serious, compelling and documented reason. Poor academic performance is not a sufficient reason to drop. After the twelfth week, you may drop classes only for emergency medical reasons, and it is expected that you will drop all of your classes.
Filing Add or Drop Forms; The WU Grade
In some cases, adding or dropping classes may require the use of printed forms. Please check the Class Schedule or contact the Admissions and Record Helpline at (657) 278-7601. If you stop attending class and do not file a properly drop the course, your instructor will assign you an F grade, or in most cases, a WU grade which stands for “unauthorized withdrawal”. The WU grade counts as an F for your grade point average.
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