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California State University, Fullerton

Information for Employer

International students on F-1 or J-1 visa status can apply for a Social Security Number only if they have received employment authorization (example, Curricular Practical Training (CPT), Optional Practical Training (OPT), or Academic Training) to work in the U.S. AND a valid offer of employment.

On-Campus Employer

The Social Security Administration (SSA) has updated procedures for issuing social security numbers to F-1 and J-1 visa students. SSA is now requiring specific details regarding the nature of the campus employment offered to international students in the form of a letter written on department letterhead. A social security number application will not be processed if it is more than 10 days in advance of the scheduled employment start date.

Guidelines and Sample Letter Format

In an effort to streamline International Programs Office's business practices and procedures and assist both campus employers with the hiring of F-1 or J-1 students, the International Programs Office and the Tax Compliance Offices have drafted the following guidelines and a sample letter (PDF) to be used by campus employers:

  1. Draft a letter on department stationery providing the details as indicated in the sample letter:
    • Name of student
    • Student's Job Title (e.g. Clerical Assistant)
    • A brief description of student's job (e.g. answering phones, typing letters, waiting tables in the cafeteria, stocking shelves in the library, etc)
    • Start date of proposed employment & number of work hours per week (Visa students may not work more than 20 hours per week during the semester)
    • Appropriate Employer Tax Identification Number (see "Note" on the bottom of the sample letter)
    • Employer Telephone Number (i.e. the immediate supervisor's or departmental office phone number)
  2. Print your letter on department letterhead and give the original copy to the student
  3. Send a copy of the signed letter to Greg Sweet, Tax Compliance Manager (CP-392) via intercampus mail.

Important: International students are limited to working a maximum of 20 hours per week on campus during the fall and spring semesters, and 40 hours per week during the summer and winter breaks. Students can work at a variety of locations, including offices, food court, library, bookstore, etc. (the Marriott Hotel is not considered on-campus).

Off-campus employer

In order to facilitate the international students application for a social security number, employers hiring international students with employment authorization are asked to provide a letter using the format below:

  • Name of student
  • Student's Job Title (e.g. Clerical Assistant)
  • A brief description of student's job (e.g. answering phones, typing letters, waiting tables in the cafeteria, stocking shelves in the library, etc)
  • Start date of proposed employment & number of work hours per week (Visa students may not work more than 20 hours per week during the semester)
  • Appropriate Employer Tax Identification Number (see "Note" on the bottom of the sample letter)
  • Employer Telephone Number (i.e. the immediate supervisor's or departmental office phone number)

Contact Information: +1 (657) 278-2787 +1 (657) 278-7292 ieoffice@fullerton.edu

Revised — February 2013

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