Campus-Wide ID Frequently Asked Questions: Staff

Q: Why has the campus issued new ID numbers?
A: As a result of heightened awareness about identify theft, the California legislature has passed several new laws requiring that universities use an assigned id number to identify students. We have taken this a step further to include faculty and staff and others with an association with the campus.

Q: What is the format of the new campus-wide ID number?
A: The new campus-wide-ID number is a 9-digit number beginning with "8".

Q: Who has been issued these new campus-wide ID numbers?
A: Anyone with any association with the campus has been issued a campus-wide ID number including students, faculty, staff and alumni. Each person will be issued a single number regardless of how many different roles they play on campus or how those roles change over time.

Q: Does the campus still require me to provide my social security number?
A: Yes. There are still many processes including tax reporting that require the campus to know and store your social security number.

Q: Can students still use their old student ID number (usually SSN) to access the Student Portal and TITAN Online and telephone registration?
A: Yes. The Student Portal, TITAN Online and telephone registration will allow students to sign-on using either your old student ID number or your new campus-wide-ID number in conjunction with their PIN.

Q: How can a person find out the value of their own campus-wide-ID number?
A: There are several ways to do this. For students, there will be information displayed in the Student Portal and TITAN Online. We encourage students to memorize their new number and begin using it right away instead of their previous student ID number.

Q: How can faculty or staff learn the value of their campus-wide-ID number?
A: A new webpage is available at https://campusapps.fullerton.edu/CWID/index.aspx where you can supply your SSN and last name and you will be told your new campus-wide-ID number. Students can also use this website by supplying their previous student ID number (usually SSN) and last name.

Q: How will the use of SIS+ change following the implementation of the campus-wide ID number?
A: SIS+ screens will allow either the previous student ID number (usually SSN) or the new campus-wide ID number to be used to bring up students records. If the previous student ID number (usually SSN) is entered, the record will be displayed as if the campus-wide ID had been entered. SSN will no longer be displayed to faculty and staff in SIS+ except for those administrative offices that have a business need to know SSN.

Q: What about class lists and grade rosters and other printed documents that used to contain SSN? Are these being changed to only print this new campus-wide ID number?
A: Yes. The new campus-wide ID number will be printed on all lists and mailings to students unless the process specifically requires the use of SSN.

Q: Are there times when students cannot use their new campus-wide-ID number?
A: Yes. For the time being, access to telephone fee payment will continue to only accept a student's previous student ID number.

Q: Will I need a new Titan Card?
A: No. Your Titan Card only contains a 16-digit ISO number and has never contained SSN. Students will not be required to obtain a new Titan Card either for the same reason.

Q: When students take tests in my classes, sometimes they are required to supply a special form to bubble-in their answers. That form requires them to enter their student ID number. What number should they enter now that the campus is using this new ID number?
A: Students should begin using their new campus-assigned campus-wide ID number on these forms although they may continue to use their previous student ID number if they cannot remember their campus-wide ID number for some period of time.

Q: Who should students contact if they have more questions about their campus-wide ID number?
A: Contact Admissions & Records at (714) 278-7601.

Q: What else can I do to protect the privacy of personal information?
A: It is important to shred all printed material that contains sensitive personal information as soon that printed document is no longer needed.