|
ACADEMIC SENATE MINUTES January 31, 2008 |
11:30 A.M. - 1:00 P.M. ACADEMIC
SENATE CHAMBERS
Members Present: Altar, Alva, Bedell,
Bhattacharya, Bruschke, Buck, Bullock, Burgtorf, Carroll, Dabirian, Drezner,
Fidalgo, Fromson, Green, Guerin, Hewitt, Hickok, Jarvis, Kanel,
Absent: Gass, Gordon, Grewal,
Junn, Oliver, Shapiro, Stein, Walicki
I.
CALL
TO ORDER
Chair Guerin called the
meeting to order at 11:30 a.m.
II.
URGENT
BUSINESS
2.1 Senator
Dabirian received unanimous consent to have VP Hagan report on preliminary budget
reductions for 2008-09. VP Hagan provided the following overview:
o
A reduction was not made to the 2007-08 budget; the Governor
had designated a $213.6 million increase to the CSU to address enrollment
growth, academic infrastructure, and general operations costs.
o
The Governor then recommended a $312 million undesignated
reduction to the 2008-09 CSU budget, leaving a -$99.3 million net.
o
With $114.5 million in unfunded mandates and the -$99.3
million net, the CSU will face a $213.8 million cut.
o
The Governor’s budget assumes revenue for the CSU system
related to a 10% fee increase, but does not include a buy-out as requested by
the BOT. The BOT have not taken action on a fee increase.
o
If fee increase is implemented, approximately $73.2
million in revenue would result, making the CSU shortfall $140.6 million. CSUF’s
share is estimated at 7% of CSU numbers, which would translate to approximately
$9.8 million in shortfall for CSUF.
o
If fee increase is not
implemented, CSU shortfall would remain at $213.8 million. CSUF’s share is
estimated at 7%, which would translate to approximately $15.0 million in
shortfall for CSUF.
o
If there is no fee buy out, it is estimated that when
campus baseline of 2007-08 for unfunded health and compensation, structural
deficit payments, and All-University reductions are taken into consideration, CSUF
would face an $18.3 million reduction.
o
If a fee buy-out does take place, it is estimated that
when campus baseline of 2007-08 for unfunded health and compensation,
structural deficit payments, and All-University reductions are taken into
consideration, CSUF would face a $13.3 million reduction.
o
We still owe $2.3 million the baseline cut for the 2006-07
structural deficit cut.
o
Based on discussions with the PRBC, VP Hagan recommends
that we plan for the buy-out to take place; the General Assembly has a history
of doing so. However, the legislature has not yet acted on this, and the PRBC
has not made recommendations to the President regarding it.
o
We will get new fee revenue from student fees, but if
enrollment decreases, we will lose fee revenue.
o
VP Hagan stressed that the numbers he reported are
estimates and could change. He presented figures based on the information we
currently have. We await the Governor’s May Budget Projection Revise.
Questions from the
floor:
Senator Bruschke: How
much are we spending on the CMS project?
Senator Dabirian: Roughly
$7-10 million
Senator
Bruschke: Heard it is possible that we could face a situation where faculty
will not receive release time, or classes could be reduced. How much can we
actually do to prevent things like this from happening?
VP Hagan:
In frequent conversation, CITO Dabirian is asked to continue looking for ways
to cut back on spending (for example, not putting forth some of the CMS
modules). Some of our costs relate to loan payback for this project. We are
looking into refinancing those loans.
Senator
Dabirian: At this point, we cannot stop the project. We received a $20 million
loan, we pay $3.6 million per year on that loan. We have to finish projects and
pay consultants.
VP
Hagan: If anything can be reduced or delayed it will be. The next round of
discussions will be regarding prioritizing. We will keep everyone informed as
information becomes available.
2.2 M/S/P
[Bedell/Burgtorf] to approve ASD 08-17 Resolution to reaffirm its support of
President Gordon’s initiative to conduct five years of faculty hiring with 100
searches each academic year resulting in a net gain of approximately 80 new
hires annually. (Approved with 2 abstentions.)
III.
ANNOUNCEMENTS
Senator Hickok
distributed flyers about the 3rd Annual Pollak Library Prize for
Undergraduate Research Papers and Projects to each Senator and asked that they
take them to their respective departments for publicizing. There is a total of $1,800
in cash awards available for undergraduate students who completed or will complete
research papers or projects for class credit during summer 2007, fall 2007, or
spring 2008. For application guidelines and other information, visit http://library.fullerton.edu/libraryprize
or send inquiries to wbreibach@fullerton.edu.
Chair Guerin welcomed
ASI Representative Paul Rumberger back to the Academic Senate. He will assume
the position for Brian Richter, who recently resigned from ASI.
Chair Guerin reminded the body that
nominations for the Carol Barnes Excellence in Teaching Award are due by 5 p.m.
on February 11th. Files for the Outstanding Professor Award are due at
5 p.m. on March 3rd. Please submit these items to Marilyn Miller in
the Academic Senate office.
Chair Guerin added that
our institutional proposal for WASC reaccreditation was accepted in December by
WASC.
Chair Guerin shared the
sad news of the recent passing of Dr. Masami Ehara Kuni, Professor of
Theater and Dance Emeritus, Dr. Edsel F. Stiel, Professor of Mathematics Emeritus, and Dr. Mary
Crouch, Professor of English and Comparative Literature. The body observed a
moment of reflection in memory of these colleagues.
VP Smith provided an update on enrollment closures. He
reported the following:
o
The Chancellor announced that first-time freshmen
applications (system-wide) would be closed on February 1st. This
date was moved to March 1st on some campuses.
o
There are 4 impacted campuses in the CSU system; CSUF is
one of them.
o
With the exception of applications to ECS, CSUF closed first-time
freshmen applications for fall 2008 on December 1st. The deadline for first-time freshmen
applications to ECS will be February 1st.
o
It was decided by the President that all “out of the
area” freshmen applications with an eligibility index below 3200 will be
immediately rejected. Letters to those applicants are being sent now.
Applicants with indexes between 3200-3300 are being held as we wait for further
details of the budget. Applicants with indexes above 3300 have been accepted.
This should recruit a freshman class approximately the size of this year’s
freshman class.
o
We will not allow FTF who receive a grade of D or F in a
required course to use the summer to make it up. This will impact approximately
126 admits.
o
We will close the upper division transfer application
window for fall 2008 on February 13th. (Exceptions: Upper division
transfers to Nursing and possibly Engineering)
o
We will not allow any transfers to utilize the summer terms
to complete the required 60 transferable units or any of the basic subjects
(English composition, oral communication, critical thinking, and mathematics).
This will impact about 200 transfer applicants over the summer.
o
These strategies should yield a 10% decrease (approximately)
in new students. If we admit approximately 10,000 new students for fall, these
controls should lower the number to 9,000.
o
We received approximately 55,000 applications for fall,
10% more than last year.
IV.
CONSENT
CALENDAR
M/S/P [Dabirian/Bedell]
to approve the consent calendar. [Approved unanimously]
ASD 08-12 Masters in Communication: Proposed
Concentrations [Grad Ed & PRBC]
ASD 08-15 Restructuring of International Education [IEC]
V.
STATEWIDE
ACADEMIC SENATE REPORT
Not given due to lack of
time.
VI.
CHAIR’S
REPORT
Not given due to lack of
time.
VII.
TIMES
CERTAIN
Time
Certain
12:00
noon
Subject: Recognition of National Honors from American
Association of Hispanics in Higher Education (AAHHE)
Dr.
Silas H. Abrego, Student Affairs, Recipient of the Alfredo G. de los Santos,
Jr. Distinguished Leadership in Higher Education Award
Dr. Abrego was congratulated on being selected to receive the
Alfredo G. de los
Time Certain
12:05 p.m.
Report
on PRBC Recommendations
Bob
Koch, Chair, PRBC
Dr. Koch
reported to the Academic Senate as per BL 98-2. His report included discussion
of the following:
o
Composition of the PRBC: PAB, 10 faculty members, 2 staff
members, and 2 students.
o
The charge: Engage in ongoing discussion of planning and review
of recommendations for all budget considerations with specific emphasis on
annual budget considerations.
o
To do so, we need to understand the current budget
environment. The PRBC looks at the projected budget environment. From
presentations and evaluations, the PRBC makes recommendations on campus
priorities, and plays a role in short-term, and long-term planning.
o
Last year, a Blackboard community site was created last
year for the PRBC and anyone who is interested in having access to PRBC agenda
items, minutes, items/products the committee produces. Send Bob Koch a request
to be added.
o
The year starts off with the President giving PRBC a charge
and history of the PRBC. This year we had an additional discussion on the role
of the PRBC in strategic planning.
o
This year, VP Hagan gave a “Budget 101” discussion to
explain various budget jargon and terms and provided a budget report, similar
to one he gave to Academic Senate.
o
PRBC looked at a variety of different issues that dealt
with emergency reserve fund, general fund budget, carry forward monies, and the
lottery fund. Made revenue projections for this year, and dealt with the
structural deficit.
o
Presentations by the Division and Program Heads take
place, as well as special presentations by individuals such as the Vice
Chancellor for Budget, Dolores Vura and Kim Apel.
o
At the end of the fiscal year, we begin looking at the
projected budget for the following year, the state of the budget, changes,
modifications, and then make recommendations.
o
PRBC recognized that the process by which the budget was
made had never been defined, so a subcommittee began working with people in the
Finance division to look at the planning cycle and responsibilities.
o
Some members attended conferences on strategic planning. Earlier
in the semester, we had a mock strategic planning event and came up with
processes for PRBC.
o
A subcommittee produced a detailed diagram that
illustrates the strategic planning process.
o
The carry forward monies taken from departments 2004-05
and 2005-06 to establish the emergency reserve were amongst items that the PRBC
members felt should be dealt with. PRBC created a plan for those funds to be
recovered by the academic entities from whom some of that had been taken. And
recommended that the carry forward that had taken place in 2006-07 and 2007-08
be allowed to be completely restored. Another recommendation was that
obligations that are left over from one fiscal year should be the first
obligations that are refilled by any new monies that become available in
subsequent years.
o
In the process of evaluating and recommending, the PRBC
reviewed three requests for new programs, a new minor, a new emphasis, and
concentrations.
o
To streamline the review of missions and goals
initiatives, the application process was automated, archiving of the
information on a web site, and creation of a committee to do the ranking of the
missions and goals initiatives. The subcommittee, chaired by Mikyong Kim-Goh,
consisted of two faculty members, two administrations, one staff member, and
one student. It read 127 proposals, requesting $3.047 million in funding with
only $600,000 available.
o
PRBC made submitted budget recommendations to the
President.
o
PRBC meeting tomorrow will focus on budget reduction
issues, look at what is critical, our obligations, and debts.
o
Dr. Koch urged the body to feel free to ask questions and
attend meetings as guests.
VIII. FIRST
8.1 ASD 08-05 Rescind UPS 100.504 Student-Faculty
Publications Board Charter [Executive Committee]
8.2 ASD 08-06 Rescind UPS 260.101 Leaves Policy [President Gordon & FAC]
8.3 ASD 08-07 Rescind UPS 300.001 Student
Responsibility [Executive
Committee]
8.4 ASD 08-16 Rescind
UPS 100.302 Philosophy, Functions and Operations of the
IX.
UNFINISHED
BUSINESS
Item 9.1 was not
discussed due to lack of time.
9.1 ASD
07-182 Revised UPS 292.000 Faculty Leadership in Collegial Governance Award [FAC]
X.
NEW
BUSINESS
Item 10.1- 10.8 were not
discussed due to lack of time.
10.1 ASD 07-183 Revised UPS 103.004
Computing Facilities Use Policy [ITC]
10.2 ASD 07-187 Proposed New Standing
Committee on Assessment and Educational Effectiveness [Executive
Committee]
10.3 ASD 08-08 Proposed
Consolidated International Education Policy (formerly ASD 07-94) – Consolidates
UPS 320.100, 320.101, and 450.700 [IEC]
10.4 ASD 08-09 Revised UPS 320.002 Policy on Internships and Cooperative
Education [CISL]
10.5 ASD 08-10 Revised UPS 410.106 Academic Standards for Graduate Degree
Students [Grad Ed]
10.6 ASD 08-11 Revised UPS 411.102 Curriculum Guidelines and Procedures:
Academic Jurisdiction [UCC]
10.7 ASD 08-13 Revised UPS 300.016 Withdrawal Policy [ASC]
10.8 ASD 08-14 Revised UPS 210.020 Review of Tenured Faculty [FAC]
XI.
ADJOURNMENT
Meeting was adjourned at
1:00 p.m.