ACADEMIC SENATE

 

MINUTES

 

January 31, 2008


11:30 A.M. - 1:00 P.M.                                                                           ACADEMIC SENATE CHAMBERS

Members Present: Altar, Alva, Bedell, Bhattacharya, Bruschke, Buck, Bullock, Burgtorf, Carroll, Dabirian, Drezner, Fidalgo, Fromson, Green, Guerin, Hewitt, Hickok, Jarvis, Kanel, Kantardjieff, Klassen, Liverpool, McConnell, McMahan, Mead, Nyaggah, Palmer, Pasternack, Randall, Rhoten, Rumberger, Sage, Smith, Spitzer, Stang, Taylor, Williams

Absent: Gass, Gordon, Grewal, Junn, Oliver, Shapiro, Stein, Walicki

 

I.              CALL TO ORDER

            Chair Guerin called the meeting to order at 11:30 a.m.

 

II.            URGENT BUSINESS

2.1 Senator Dabirian received unanimous consent to have VP Hagan report on preliminary budget reductions for 2008-09. VP Hagan provided the following overview:

o       A reduction was not made to the 2007-08 budget; the Governor had designated a $213.6 million increase to the CSU to address enrollment growth, academic infrastructure, and general operations costs.

o       The Governor then recommended a $312 million undesignated reduction to the 2008-09 CSU budget, leaving a -$99.3 million net.

o       With $114.5 million in unfunded mandates and the -$99.3 million net, the CSU will face a $213.8 million cut.

o       The Governor’s budget assumes revenue for the CSU system related to a 10% fee increase, but does not include a buy-out as requested by the BOT. The BOT have not taken action on a fee increase.

o       If fee increase is implemented, approximately $73.2 million in revenue would result, making the CSU shortfall $140.6 million. CSUF’s share is estimated at 7% of CSU numbers, which would translate to approximately $9.8 million in shortfall for CSUF.

o       If fee increase is not implemented, CSU shortfall would remain at $213.8 million. CSUF’s share is estimated at 7%, which would translate to approximately $15.0 million in shortfall for CSUF.

o       If there is no fee buy out, it is estimated that when campus baseline of 2007-08 for unfunded health and compensation, structural deficit payments, and All-University reductions are taken into consideration, CSUF would face an $18.3 million reduction.

o       If a fee buy-out does take place, it is estimated that when campus baseline of 2007-08 for unfunded health and compensation, structural deficit payments, and All-University reductions are taken into consideration, CSUF would face a $13.3 million reduction.

o       We still owe $2.3 million the baseline cut for the 2006-07 structural deficit cut.

o       Based on discussions with the PRBC, VP Hagan recommends that we plan for the buy-out to take place; the General Assembly has a history of doing so. However, the legislature has not yet acted on this, and the PRBC has not made recommendations to the President regarding it.

o       We will get new fee revenue from student fees, but if enrollment decreases, we will lose fee revenue.

o       VP Hagan stressed that the numbers he reported are estimates and could change. He presented figures based on the information we currently have. We await the Governor’s May Budget Projection Revise.

 

Questions from the floor:

Senator Bruschke: How much are we spending on the CMS project?

Senator Dabirian: Roughly $7-10 million

Senator Bruschke: Heard it is possible that we could face a situation where faculty will not receive release time, or classes could be reduced. How much can we actually do to prevent things like this from happening?

VP Hagan: In frequent conversation, CITO Dabirian is asked to continue looking for ways to cut back on spending (for example, not putting forth some of the CMS modules). Some of our costs relate to loan payback for this project. We are looking into refinancing those loans.

Senator Dabirian: At this point, we cannot stop the project. We received a $20 million loan, we pay $3.6 million per year on that loan. We have to finish projects and pay consultants.

VP Hagan: If anything can be reduced or delayed it will be. The next round of discussions will be regarding prioritizing. We will keep everyone informed as information becomes available.

 

2.2 M/S/P [Bedell/Burgtorf] to approve ASD 08-17 Resolution to reaffirm its support of President Gordon’s initiative to conduct five years of faculty hiring with 100 searches each academic year resulting in a net gain of approximately 80 new hires annually. (Approved with 2 abstentions.)

           

III.          ANNOUNCEMENTS

  Senator Hickok distributed flyers about the 3rd Annual Pollak Library Prize for Undergraduate Research Papers and Projects to each Senator and asked that they take them to their respective departments for publicizing. There is a total of $1,800 in cash awards available for undergraduate students who completed or will complete research papers or projects for class credit during summer 2007, fall 2007, or spring 2008. For application guidelines and other information, visit http://library.fullerton.edu/libraryprize or send inquiries to wbreibach@fullerton.edu.

 

Chair Guerin welcomed ASI Representative Paul Rumberger back to the Academic Senate. He will assume the position for Brian Richter, who recently resigned from ASI.

 

         Chair Guerin reminded the body that nominations for the Carol Barnes Excellence in Teaching Award are due by 5 p.m. on February 11th. Files for the Outstanding Professor Award are due at 5 p.m. on March 3rd. Please submit these items to Marilyn Miller in the Academic Senate office.

 

Chair Guerin added that our institutional proposal for WASC reaccreditation was accepted in December by WASC.

 

Chair Guerin shared the sad news of the recent passing of Dr. Masami Ehara Kuni, Professor of Theater and Dance Emeritus, Dr. Edsel F. Stiel, Professor of Mathematics Emeritus, and Dr. Mary Crouch, Professor of English and Comparative Literature. The body observed a moment of reflection in memory of these colleagues.

 

         VP Smith provided an update on enrollment closures. He reported the following:

o       The Chancellor announced that first-time freshmen applications (system-wide) would be closed on February 1st. This date was moved to March 1st on some campuses.

o       There are 4 impacted campuses in the CSU system; CSUF is one of them.

o       With the exception of applications to ECS, CSUF closed first-time freshmen applications for fall 2008 on December 1st.  The deadline for first-time freshmen applications to ECS will be February 1st.

o       It was decided by the President that all “out of the area” freshmen applications with an eligibility index below 3200 will be immediately rejected. Letters to those applicants are being sent now. Applicants with indexes between 3200-3300 are being held as we wait for further details of the budget. Applicants with indexes above 3300 have been accepted. This should recruit a freshman class approximately the size of this year’s freshman class.

o       We will not allow FTF who receive a grade of D or F in a required course to use the summer to make it up. This will impact approximately 126 admits.

o       We will close the upper division transfer application window for fall 2008 on February 13th. (Exceptions: Upper division transfers to Nursing and possibly Engineering)

o       We will not allow any transfers to utilize the summer terms to complete the required 60 transferable units or any of the basic subjects (English composition, oral communication, critical thinking, and mathematics). This will impact about 200 transfer applicants over the summer.

o       These strategies should yield a 10% decrease (approximately) in new students. If we admit approximately 10,000 new students for fall, these controls should lower the number to 9,000.

o       We received approximately 55,000 applications for fall, 10% more than last year.

 

 

IV.          CONSENT CALENDAR

         M/S/P [Dabirian/Bedell] to approve the consent calendar. [Approved unanimously]

            ASD 08-12 Masters in Communication: Proposed Concentrations [Grad Ed & PRBC]

            ASD 08-15 Restructuring of International Education [IEC]

 

V.            STATEWIDE ACADEMIC SENATE REPORT

            Not given due to lack of time.

 

VI.          CHAIR’S REPORT

            Not given due to lack of time.

 

VII.        TIMES CERTAIN

 

Time Certain

12:00 noon

Subject:  Recognition of National Honors from American Association of Hispanics in Higher Education (AAHHE)

Dr. Silas H. Abrego, Student Affairs, Recipient of the Alfredo G. de los Santos, Jr. Distinguished Leadership in Higher Education Award

  Dr. Abrego was congratulated on being selected to receive the Alfredo G. de los Santos, Jr. Distinguished Leadership in Higher Education Award at the AAHHE Conference on March 8, 2008 in Miami. He commented that he is truly honored to have been selected to receive the award, especially since it is named after Alfredo G. de los Santos, a longtime Latino leader in higher education. His body of work consists mainly of working with educational equity issues, insuring that students have access and opportunities to pursue their educational goals. He thanked President Gordon, the faculty and staff for their hard work and VP Palmer for nominating him for this award.  He also congratulated Dr. Patricia A. Perez (unable to attend Senate meeting due to time conflict) on her receipt of the award.

 

Time Certain   

12:05 p.m.

Report on PRBC Recommendations

Bob Koch, Chair, PRBC

Dr. Koch reported to the Academic Senate as per BL 98-2. His report included discussion of the following:

o          Composition of the PRBC: PAB, 10 faculty members, 2 staff members, and 2 students.

o          The charge: Engage in ongoing discussion of planning and review of recommendations for all budget considerations with specific emphasis on annual budget considerations.

o          To do so, we need to understand the current budget environment. The PRBC looks at the projected budget environment. From presentations and evaluations, the PRBC makes recommendations on campus priorities, and plays a role in short-term, and long-term planning.

o          Last year, a Blackboard community site was created last year for the PRBC and anyone who is interested in having access to PRBC agenda items, minutes, items/products the committee produces. Send Bob Koch a request to be added.

o    The year starts off with the President giving PRBC a charge and history of the PRBC. This year we had an additional discussion on the role of the PRBC in strategic planning.

o          This year, VP Hagan gave a “Budget 101” discussion to explain various budget jargon and terms and provided a budget report, similar to one he gave to Academic Senate.

o          PRBC looked at a variety of different issues that dealt with emergency reserve fund, general fund budget, carry forward monies, and the lottery fund. Made revenue projections for this year, and dealt with the structural deficit.

o          Presentations by the Division and Program Heads take place, as well as special presentations by individuals such as the Vice Chancellor for Budget, Dolores Vura and Kim Apel.

o          At the end of the fiscal year, we begin looking at the projected budget for the following year, the state of the budget, changes, modifications, and then make recommendations.

o          PRBC recognized that the process by which the budget was made had never been defined, so a subcommittee began working with people in the Finance division to look at the planning cycle and responsibilities.

o          Some members attended conferences on strategic planning. Earlier in the semester, we had a mock strategic planning event and came up with processes for PRBC.

o          A subcommittee produced a detailed diagram that illustrates the strategic planning process.

o          The carry forward monies taken from departments 2004-05 and 2005-06 to establish the emergency reserve were amongst items that the PRBC members felt should be dealt with. PRBC created a plan for those funds to be recovered by the academic entities from whom some of that had been taken. And recommended that the carry forward that had taken place in 2006-07 and 2007-08 be allowed to be completely restored. Another recommendation was that obligations that are left over from one fiscal year should be the first obligations that are refilled by any new monies that become available in subsequent years.

o          In the process of evaluating and recommending, the PRBC reviewed three requests for new programs, a new minor, a new emphasis, and concentrations.

o          To streamline the review of missions and goals initiatives, the application process was automated, archiving of the information on a web site, and creation of a committee to do the ranking of the missions and goals initiatives. The subcommittee, chaired by Mikyong Kim-Goh, consisted of two faculty members, two administrations, one staff member, and one student. It read 127 proposals, requesting $3.047 million in funding with only $600,000 available.

o          PRBC made submitted budget recommendations to the President.

o          PRBC meeting tomorrow will focus on budget reduction issues, look at what is critical, our obligations, and debts.

o          Dr. Koch urged the body to feel free to ask questions and attend meetings as guests.

 

VIII.      FIRST READING – RESCISSION ITEMS

8.1 ASD 08-05 Rescind UPS 100.504 Student-Faculty Publications Board Charter [Executive Committee]

8.2 ASD 08-06 Rescind UPS 260.101 Leaves Policy [President Gordon & FAC]

8.3 ASD 08-07 Rescind UPS 300.001 Student Responsibility [Executive Committee]

8.4 ASD 08-16 Rescind UPS 100.302 Philosophy, Functions and Operations of the Computer Center and Office of Institutional Research and Studies [ITC]

 

IX.         UNFINISHED BUSINESS

         Item 9.1 was not discussed due to lack of time.

9.1 ASD 07-182 Revised UPS 292.000 Faculty Leadership in Collegial Governance Award [FAC]

 

X.           NEW BUSINESS

         Item 10.1- 10.8 were not discussed due to lack of time.

10.1 ASD 07-183 Revised UPS 103.004 Computing Facilities Use Policy [ITC]

10.2 ASD 07-187 Proposed New Standing Committee on Assessment and Educational Effectiveness [Executive Committee]

10.3 ASD 08-08 Proposed Consolidated International Education Policy (formerly ASD 07-94) – Consolidates UPS 320.100, 320.101, and 450.700 [IEC]

10.4 ASD 08-09 Revised UPS 320.002 Policy on Internships and Cooperative Education [CISL]

10.5 ASD 08-10 Revised UPS 410.106 Academic Standards for Graduate Degree Students [Grad Ed]

10.6 ASD 08-11 Revised UPS 411.102 Curriculum Guidelines and Procedures: Academic Jurisdiction [UCC]

10.7 ASD 08-13 Revised UPS 300.016 Withdrawal Policy [ASC]

10.8 ASD 08-14 Revised UPS 210.020 Review of Tenured Faculty [FAC]

 

XI.         ADJOURNMENT

Meeting was adjourned at 1:00 p.m.