ACADEMIC SENATE

 

MINUTES

 

March 1, 2007

 

 

11:30 A.M. - 1:00 P.M.                                                                        ACADEMIC SENATE CHAMBERS

Members Present: Altar, Alva, Arnold, Bedell, Bruschke, Buck, Dabirian, Drezner, Fitch, Fromson, Gordon, Guerin, Hagan, Hassan, Hewitt, Jones, Junn, Kanel, Kantardjieff, Klassen, Liverpool, McConnell, Mead, Meyer, Nanjundappa, Palmer, Pasternack, Randall, Rhoten, Rumberger, Shapiro, Smith, Spitzer, Stang, Stein, Walicki, Williams, Zhao

Absent: Burgtorf, Fidalgo, Holland, Kirtman, Michalopoulos, Taylor, Vogt

 

I.              CALL TO ORDER

Chair Guerin called the meeting to order at 11:33 a.m.

 

II.            URGENT BUSINESS

         Senator Hassan asked President Gordon to address the following questions:

·        When will the President formally respond to the request in ASD 06-193 Resolution Regarding the BFA Audit which encourages the President “to provide the university community and the public with a full description of the steps that are being taken to address the issues raised by the audit and to ensure that similar problems will not arise in the future.”?

 

President Gordon responded that there will be a response to the campus community by the end of March.

 

VP Hagan added that his division has been providing a report that updates Senators on the progress that is taking place in response to the issues raised by the audit. The President’s response to the campus community will address new policies and procedures that have been put into place and key positions that have been filled.

 

·        Has the University responded to all 55 items the audit report recommended a response to?

VP Hagan stated that the Trustees will meet by mid March. By this meeting, we expect to have 55 items cleared by them. We may have one or two that will require additional research. However, when these items are complete, we will draft a report to the community which indicates the steps the University is taking to address the audit report and ensure that the incidents highlighted in the audit report will not occur again.

 

·        Has the request for a full explanation of the $12.88 million surplus been followed up on?

VP Hagan explained that the audit report showed a large carry-forward, but this represented an over-budgeting of the general fund. The report stated that if the campus would have spent all of these dollars, it would have spent more than it had. Lottery funds (non-state funds) were being held in reserve to back up the general fund. The University as a whole was not over-budgeted, the general fund was, which required the lottery fund to be brought into the picture. However, the general fund should be kept “pure”. The audit report indicated that if carry-forward is reported, those dollars should represent the general fund, and not be confounded with other non-state funds.

 

The top priorities of our Finance Division include decoupling lottery fund from the general fund and putting into place a budget process that only budgets what we have.

 

III.          ANNOUNCEMENTS

Senator Nanjundappa reported that the CSU and CFA met with the fact-finder on February 28, 2007. It was to be the last meeting; unless we hear otherwise, the fact-finder has thirty days to submit a report. Once the report is received, both parties will have ten days to accept or reject the recommendations. He will keep the body informed of the progress. VP Atwell added that the Unit 3 contract has been extended again until after the report from Fact-Finder is received and reviewed.

 

Senator Meyer announced the opening of Shakespeare’s Richard III, directed by Senator Arnold, tomorrow, March 2, 2007, in the Young Theatre.

 

Senator Meyer also reported on other activities of the Theatre Department, which included student participation in the Kennedy Center America College Festival gathering two weeks ago. Several CSUF Theatre students were invited to move on as finalists to present their productions at the Kennedy Center in Washington.  

 

Senator Junn encouraged all to attend the open forums hosted by the College of Education on March 12th and March 20th, 1:00 p.m. to 2:30 p.m., for candidates for Director of Assessment in Educational Effectiveness. (Lunch will follow) This position will report to Academic Programs and assist with the accreditation process, as well as serve as a key resource for faculty.

 

Senator Bruschke announced that the CSUF Speech and Debate Team will be featured in an article in the Chronicle of Higher Education this week. He added that for the first time in ten years, the team qualified for the National Debate Tournament as part of the top 16 teams that are automatically invited to the tournament.

 

Senator Alva reported on the outcome of the Peer Review Visit that took place last week, sharing that CSUF received widespread praise and commendation for a number of efforts on campus doing great work in facilitating graduation. The peer review team was very pleased with the technological infrastructure that CSUF has in place and felt that our campus showed a strong commitment to academic advising. However, some of the issues raised included how to provide good academic advisement when our campus has high numbers of part-time faculty members, concerns about space, and the disconnect that sometimes occurs between advising for general education and majors. Senator Alva thanked everyone publicly for all of their work in facilitating student success.

 

Senator Hassan congratulated President Gordon on his recent receipt of a prestigious award for leadership and noted that an article about this appeared on the front page of today’s Daily Titan.

 

Senator Walicki announced that the 6th Annual Women in New Music Festival will begin tonight and take place through Sunday. The highlight event will include Meredith Monk at 8:00 p.m. on Saturday, March 3rd in the Meng Concert Hall.

 

IV.          APPROVAL OF MINUTES

4.1 M/S/P [Pasternack/Fromson] to approve ASD 07-23 Academic Senate Meeting Minutes 2-15-07 as submitted.

 

 

V.            TIME CERTAIN

Time Certain

Subject: ASD 07-25 Revised UPS 210.000 (Section IV:  Procedures for Personnel Evaluations, Recommendations, and Decisions and Section V: Department Responsibilities for the Personnel Process Outside the Review) [Source: FPC 2005-2006]

Time: 12:00 p.m.

Chair Guerin reminded the body that Section III.C. of ASD 07-19 Revised UPS 210.000 (Section III) was not approved last week. It was M/S [Nanjundappa/Drezner] to approve. However, this portion of the document was not distributed to the body for review prior to meeting. Senator Pasternack moved that consideration of Section III.C. be carried over to the next Senate meeting so that Senators can make a more informed decision on its approval. The body consented.

 

M/S/P [Fromson/Nanjundappa] to approve ASD 07-25 as edited. [Approved with one abstention]:

 

Section IV.D.

·        Page 2, lines 5-6 (Section IV.D.3): M/S/P [Pasternack/Fitch]: Delete “To consult with each newly appointed probationary faculty member and designate one or more tenured faculty members as mentors(s).” 

·        Page 2, line 6 (Section IV.D.3): [Stang – Friendly amendments]: Add “To consult with the probationary faculty member” before “Before the end of the first two weeks of the fall semester…” (lines 6-7) Delete “the department chair shall consult with the probationary faculty member”

·        Page 2, lines 6-7 (Section IV.D3): [Alva – Friendly amendment]: Change sentence to read: “To consult with the probationary faculty member before the end of the faculty member’s first two weeks of their first semester on campus.”

·        Page 2, line 7 (Section IV. D.3): [Kantardjieff – Friendly amendment]: Change “shall” to “to”

·        Page 2, lines 31-33 (Section IV.D.9): M/S/P [Nanjundappa/Hassan] to reinstate bullet #9: ‘To add to the Portfolio a signed evaluation by the previous chair when the current department chair is newly appointed in the fall semester, and if the previous chair so desires. However, the new chair shall make the final recommendation.” [Approved with one abstention]

·        Page 2, line 32 (Section IV.D.9): [McConnell – Friendly amendment]: Delete “in the fall semester”

 

Section IV.K.

·        Page 5, line 28 (Section IV.K.2): [McConnell – Friendly amendment]: Change “A” to “An”

·        Page 5, lines 28-30 (Section IV.K.2): [Unattributed - Friendly amendments]: Place a period after “shall not serve in the personnel evaluation process”. Delete “nor during any period in which the faculty member is the subject of a personnel review involving promotion.”

·        Page 5, line 32 (Section IV.K.3): [Stang – Friendly amendment]: Add “tenured” before “faculty members”

·        Page 5, line 32 (Section IV.K.3): [Fitch – Friendly amendment]: Delete “under UPS 210.020 Review of Tenured Faculty”

 

Entire UPS 210.000 document: Spell out VPSA and VPAA in their first occurrences in the document, when they are in included in a title or heading, or when they are juxtaposed.

 

VI.          CONSENT CALENDAR

M/S/P [Bedell/Drezner] approve as amended. Senator Alva moved to remove Item 6.2 ASD 07-28 Amendments to UPS 100.001 Academic Senate Bylaws in Response to the Special Investigation (Audit) Report 04-91 from the consent calendar. It became the first item of new business.

 

6.1  Nominees to Search Committee

  

         EXECUTIVE ASSISTANT TO THE PRESIDENT

Nominees:      Andrea Guillaume (EDUC); Sora Tanjasiri (HHD); Alexandro Gradilla (SOC SCI);

                       Paul DeLand (CNSM); Shelly Arsneault (SOC SCI)

 

 

VII.        CHAIR’S REPORT

Chair Guerin has been attending meetings for the planning of the campus Access to Excellence campus conversation which is scheduled to take place on Wednesday, March 21, 2007. She invited all to attend and take advantage of the opportunity to provide input into the Board of Trustees’ “Strategic Planning” process, the successor to “Cornerstones”. She also noted that the University Planning Committee is coordinating a campus conversation on growth to be held on Thursday morning, April 5, 2007, and encouraged Senators to attend that event, as well.

 

The Academic Senate Executive Committee met in retreat with the President’s Advisory Board last Monday. The committees discussed the issue of growth.

 

Committee interest forms will soon be submitted electronically. Early next week, the Academic Senate office will send a notice to all senators, inviting them to participate in the pilot test of the electronic forms.

 

VIII.      STATEWIDE ACADEMIC SENATE REPORT

         No report.

 

IX.         NEW BUSINESS

(Due to lack of time, items 9.1 – 9.5 were not discussed.)

9.1     ASD 07-28 Amendments to UPS 100.001 Academic Senate Bylaws in Response to the Special  Investigation (Audit) Report 04-91

9.2     ASD 07-08 Proposed UPS on SRI [FAC]

9.3     ASD 07-09 Revised UPS 300.040 Academic Standards for Postbaccalaureate Students [ASC]

9.4     ASD 07-17 Revised UPS 508.000 Policy on Return or Replacement of Library Materials [Library Committee]

9.5     ASD 07-27 Resolution: One-Year Trial to Elect Standing and General Committee Chairs in the Spring [Academic Senate Executive Committee]

 

X.           ADJOURNMENT

         Meeting adjourned at 12:53 p.m.