ACADEMIC SENATE

 

MARATHON MEETING

MINUTES

May 17, 2007

 

8:30 A.M. - 11:30 A.M.                                                                             ACADEMIC SENATE CHAMBERS

Members Present: Altar, Alva, Arnold, Bedell, Bruschke, Buck, Burgtorf, Dabirian, Drezner, Fidalgo, Fitch, Fromson, Gordon, Guerin, Hagan, Hassan, Hewitt, Jones, Junn, Kanel, Kantardjieff, Klassen, Liverpool, McConnell, Mead, Meyer, Nanjundappa, Palmer, Randall, Rhoten, Rumberger, Sage, Shapiro, Smith, Spitzer, Stang, Stein, Taylor, Walicki, Williams, Zhao

Absent: Holland, Kirtman, Michalopoulos, Pasternack, Vogt

 

 

I.              CALL TO ORDER

         Chair Guerin called the meeting to order at 8:32 a.m.

 

II.            URGENT BUSINESS

         None.

 

III.          ANNOUNCEMENTS

Senator Nanjundappa announced that the new contract has been ratified by the Board of Trustees. He will notify faculty of when they can expect to receive pay raises and send information on eligibility for Service Salary Increases (SSI’s).

        

Senator Rumberger introduced the Senate to his successor, Brian Richter. He will serve as one of the two ASI representatives on the 2007-2008 Academic Senate.

 

 

IV.          APPROVAL OF MINUTES

4.1 M/S/P [Nanjundappa/Junn] to approve ASD 07-76 Academic Senate Meeting Minutes 4-26-07 as submitted.

 

V.            TIMES CERTAIN

Time Certain

Subject: Senate Recognitions

·    Chandra Putcha, Outstanding Professor Award Recipient

·    Campus Coalition Against Sweatshops

·    CSUF Dance Team, 2007 UDA Division 1 National Dance Champions

·    Academic Senate Service Award Scholarship Recipients

·    Senators Whose Terms End

·    Faculty Leadership in Collegial Governance Award Presentation

Time: 9:00 a.m.

Dr. Chandra Putcha, Professor of Civil Engineering, was acknowledged and congratulated by the Academic Senate on his receipt of the prestigious Outstanding Professor Award for 2006-2007.

 

In the Senate tradition of acknowledging students who have earned national titles and awards as representatives of the University, the Senate devoted a moment to recognize three groups of students:

o       After working closely with the D.C. office of Students Against Sweatshops, Charlotte Samuels and Caitlyn Whitney, CSUF students and members of the Campus Coalition to Stop Sweatshops were notified on April 6th that the University will sign a tentative agreement with the Designated Supplier program, which protects the rights of workers who sew university logo apparel. Caitlyn Whitney spoke on behalf of the group and was congratulated on its achievements.

 

o       Eight members of the CSUF Dance Team were congratulated on being crowned the 2007 UDA Division 1 National Dance Champions. The team has earned nine titles and has won the UDA Division 1 National title for the past seven years. Footage of this year’s performance will be aired on ESPN.

 

o       Angela Meyers, ASI Director of Public Relations, one of this year’s five Academic Senate Service Award recipients was recognized and congratulated by the Senate. The other recipients, Alma Martinez, Daniel Ramsey, Kimberley Rogge, and Babanpal Singh, were unable to attend the Senate meeting due to finals.  All of the recipients received $2000 scholarship awards.

 

In acknowledgement of the end of their terms, Senators Hagan, Meyer, Jones, Fitch, Zhang, Altar, and Rumberger, were thanked for their service to the Academic Senate. Senators Holland, Vogt, Hassan, Michalopoulos, and Kirtman were also recognized, though not present. All were applauded and given certificates of appreciation.

 

President Gordon awarded the 2006-2007 Faculty Leadership in Collegial Governance Award to Senator Jack Bedell. In the words of President Gordon, Dr. Bedell has been a “dedicated, tireless worker as an advocate of democratic collegial governance” during his 38 years on campus. In addition to maintaining his teaching and scholarship record, serving as chair of various academic departments, Director of the Faculty Development Center, and acting Vice President for Academic Affairs, Dr. Bedell became the first person in the history of the CSUF Academic Senate to be elected five terms to Senate Chair. President Gordon also highlighted a reputable list of positions he has held within the CSU system wide Academic Senate and in the Fullerton community. Dr. Bedell accepted the award graciously and concluded his remarks with the donation of the monetary portion of the award to the Faculty Fund.

 

All honorees were presented with an Academic Senate key chain.

                 

Time Certain

Subject: Fiscal State of the University Address

Time: 9:20 a.m.

Willie Hagan, Vice President for Administration and Finance, CFO

VP Hagan delivered the first Fiscal State of the University Address. He began by acknowledging Bill Barrett, Brian Jenkins, Naomi Goodwin, and Paulette Blumberg for their assistance in preparing this presentation. He also thanked Sarah Song, Laleh Graylee, Dolores Vura, and Lisa Kopecky.

 

VP Hagan reported the following:

 

Financial Resources

We are not where we would like to be. Due to growth of the University, there are several needs.

 

Financial Management Processes

A good working relationship with the PRBC, transparency of the budgeting process, and heavy involvement of the faculty on PRBC has strengthened the financial management processes.

 

Individual and Group Roles & Responsibilities

VP Hagan pointed out that several individuals on various levels play key roles in the overall management of University resources: President, Deans, Department Chairs, Department Heads, Division Heads, PAB, PRBC, Finance staff, campus staff, and the CSUF University Business Institute.

 

2006-2007 University Revenue Budget

The various components that make of the University budget include the General Fund, Lottery Education Fund, Continuing Education Revenue Fund (CERF), Health Facilities Fee, Dormitory Revenue Fund, Parking Fines & Forfeitures, and Auxiliary Funds. Combined, the University is nearly a $400 million operation. The breakdowns of these funds and budgets are available on the Administration and Finance web site.

 

Historical Budget Issues

General Fund Baseline Structural Deficit: Due to the budget deficit of the State of California, The University endured significant budget reductions from 2001-2002 through 2004-2005 and still faces a general fund deficit of about $15 million. In addition to this, the University continues to receive unfunded mandates such as compensation costs and healthcare benefits that impact our budget. When these mandates are negotiated outside of our control, it is very difficult to plan expenditures for the future. This is one reason why we have worked hard to build a University reserve.

 

Over the last several years, the University gave division heads the authority to make reductions on a one-time basis to address the baseline deficit. As a result of these one-time reductions, the General Fund Baseline Structural Deficit became $5.4 million at the beginning of 2005-2006. VP Hagan mentioned that he and VP Smith believe that instead of making these reductions on a one-time yearly basis, the University should proceed with taking a cut to dissolve the entire deficit. The argument for this strategy is that the University may be faced with future cuts. The deficit, in addition to these future cuts, compounds the problem; therefore, it should be eliminated.  (PRBC has been discussing this.) Because of the assumptions used to develop the 2006-2007 General Fund revenue allocations, the baseline structural deficit grew to $10.6 million at the beginning of 2006-2007. This deficit was addressed for one year through the use of one-time funds and reductions to balance the budget. Administration and Finance is working with PRBC to make a recommendation to the President on a strategy for balancing the budget and eliminating the structural deficit permanently.

 

Over Budgeting of the General Fund, the Role of Lottery Fund & Implications for Carryforward

The Lottery Fund was held in reserve as “back-up” to the General Fund. If the University divisions had used their entire General Fund budgets, the Lottery Funds would have been used. By cutting back on General Fund expenditures, the Lottery Fund was freed up for PRBC to make recommendations on the allocations.

 

Carryforward consists of unexpended funds at the end of the fiscal year. Because the Lottery Fund was held as “back-up” to the General Fund, General Fund carryforward actually included a Lottery Fund component.

 

Lottery funds will no longer be held in reserve to “back up” the General Fund. Instead, PRBC will recommend allocations of the Lottery Fund for instructional purposes.

 

Current Status

The report on the 2006-2007 third quarter revenues will be available online next Tuesday, May 22, 2007. Budget reports for each cost center will also be available online at http://finance.fullerton.edu/Budget/BudgetReport/index.htm .

 

Ongoing Items

Prior financial commitments include SFR, 100 new faculty, completion of the CBE building, the cost of property in Irvine, the Carryforward Recovery Plan, and CMS. PRBC has been reviewing these items and other prioritized needs for the 2007-2008 fiscal year.

 

The PRBC Chair, Senate Chair, and the Budget office is working to redesign PRBC budget processes, roles, responsibilities, documentation, and timetables. Ultimately, modifications to the UPS on PRBC will be recommended to the Academic Senate.

 

CSUF will reconcile its enrollment projections and revenue with CSU Budget office projections.

 

2007-2008 Budget

Patrick Lenz, CSU AVC for Budget, presented the CSU Budget for 2007-2008 to the Board of Trustees yesterday, May 16, 2007. This report is available on the CSU Budget web site.

 

VP Hagan quickly highlighted the following:

               CSU Budget 2007-2008:

·        There was a 4% CSU System Budget increase; the compact was funded

·        CSUF enrollment growth in 2006-2007 that was previously funded on a one-time basis has been added to the campus baseline budget.

·        The Governor’s budget proposal included a 10% student fee increase

·        Funding for some compensation costs does not cover the projected expenses, generating a deficit that needs to be covered by campus resources.

·        On Monday, May 14, 2007, the Chancellor’s office issued a revision of the budget that it put out in January. In the May revise the Governor projected a $1.4 billion deficit in the state budget. This indicates that there may be additional cuts.

·        The budget is $4.4 billion, which includes $3.6 million to expand BSN Nursing Programs.

·        $7 million for outreach programs was not included in the May revise

·        The CSU is coming in with approximately 6,356 FTE’s above what the Governor’s budget is funding. It was estimated that if the Governor funded at the amount needed, CSU campuses would receive an additional $46 million.

·        Other CSU unfunded costs for 2007-2008 include potential over-enrollment, collective bargaining for 2006-2007 and 2007-2008, and municipal facilities capital costs for City of Marina Issues Assembly Bill 2651.

               CSUF Budget 2007-2008:

·        $32.2 million for new enrollments

·        Approximately $16.6 million is earmarked for mandatory cost increases such as financial aid, health benefits, and salary increases

·        This leaves approximately $15.6 million to address the campus structural deficit and other priorities including maintaining the SFR, fulfilling the commitment to hire 100 new faculty, the down payment for the Irvine campus purchase, CMS, and Mihaylo Hall.

 

In the conclusion of his report, VP Hagan noted that we are aiming for a budgeting process that includes transparency, accuracy, and timeliness. Our goals include balancing the budget, building a prudent reserve, ensuring that all funds are accounted for and reported, filling finance staff vacancies, and making audited financial statements and budget reports available at all times.

 

VP Hagan addressed questions from the floor for the duration of his time certain.

 

VI.          CHAIR’S REPORT

Members of the Executive Committee have attended receptions for the Guardian Scholars and President’s Scholars, and look forward to attending Convocation this Friday evening, and Commencement on Saturday and Sunday.

 

The results of the Statements of Opinion will be distributed soon.

 

The President will be hosting a BBQ for the Academic Senate on May 22nd. Please RSVP.

 

The Academic Senate office is following up on arranging a meeting with Senator Hassan, UEE Dean Norman, and the Executive Committee to address 2004 summer pay issues.

 

Chair Guerin attended the ceremony where Maria Linder received the Wang Award. She commented that Dr. Linder gave a very eloquent speech before the Trustees.

 

VII.        STATEWIDE ACADEMIC SENATE REPORT

Senator Buck reported that the Statewide Academic Senate approved several resolutions at its last meeting. He mentioned that Barry Pasternack was elected chair of the Statewide Academic Senate for 2007-2008.

 

Chair Guerin added that Ralph Wolfe, President/Executive Director of WASC, spoke with the Statewide Academic Senate on Friday and emphasized that WASC encourages faculty participation in the accreditation process, a commitment to outcomes assessment in the review process, ongoing negotiated rule-making with the federal government, and accountability measures. He indicated that writing and critical thinking are major items of focus of WASC.

 

VIII.      UNFINISHED BUSINESS

8.1  Senator Hagan answered questions from the floor during continued discussion of the Faculty/Staff Club Feasibility Study Results.

 

M/S/P [Randall/Smith] that the Academic Senate recommends to the PRBC that it give high priority to the implementation of this initiative and to continue the planning. (Approved unanimously)

·        Senator Hagan stated that he would work with Academic Senate Executive Committee to appoint a faculty/staff team this summer to begin work on the initiative.

 

IX.         NEW BUSINESS

9.1  M/S/P [Nanjundappa/Kanel] to approve ASD 07-82 Revised UPS 300.004 Policy on Course Outlines as amended:

·        M/S/P [Alva/Bedell] to move recommended items (items 3, 4, and 5 on the second page) to required items listed on the first page. They become items 6, 7, and 8, beginning on line 29.

 

9.2  It was M/S [Taylor/Fitch] to approve ASD 07-83 Revised UPS 300.016 Withdrawal Policy.

·        It was M/S [Bedell/Fromson] to delete lines 24-41 on page 1.

·        It was M/S [Taylor/Fitch] to refer this document back to the committee.

·        The meeting adjourned with the discussion of this item on the floor.

 

Items 9.3-9.8 were not discussed due to lack of time.

9.3  ASD 07-84 Revised UPS 411.102 Curriculum Guidelines and Procedures: Academic Jurisdiction [UCC]

9.4 ASD 07-93 Revised UPS 240.200 Policy on Amorous of Sexual Relationships between Faculty, Staff, and Students [FAC]

9.5 ASD 07-98 Revised UPS 100.300 Policy and Procedures for Naming of Facilities, Properties, and Programs [UAC]

9.6 ASD 07-95 Revised Bylaw on Committee on Internships and Service Learning [ISL]

9.7 ASD 07-94 Proposed Consolidated Policy on International Education [IEC]

9.8 ASD 07-97 Revised UPS 103.004 Computing Facilities Use Policy [IT]

 

X.           ADJOURNMENT

Meeting was adjourned at 11:34 a.m.