ACADEMIC SENATE

 

MARATHON MEETING

MINUTES

 

May 25, 2006

 

8:30 A.M. - 11:30 A.M.                                                                ACADEMIC SENATE CHAMBERS

Members Present: Alva, Bedell, Buck, Dabirian, Drezner, Emry, Fidalgo, Fitch, Fromson, Gass, Gordon, Guerin, Hagan, Hall, Hassan, Hewitt, Jones, Junn, Kanel, Kantardjieff, Kirtman, Klassen, Klein, Liverpool, Matz, Meyer, Michalopoulos, Nanjundappa, Napper, Pasternack, Rhoten, Rumberger, Shapiro, Smith, Taylor, Vogt, Walicki

Members Absent: Burgtorf, Holland, Kelly, Kreiner, Lovell, Pierson, Schroeder, Syed, Tavakolian, Williams

 

I.              CALL TO ORDER

Chair Bedell called the meeting to order at 8:32 a.m.

 

II.            URGENT BUSINESS

None.

 

III.          ANNOUNCMENTS

         None.

           

IV.         CHAIR’S REPORT

         Chair Bedell gave his final Chair’s report in which he acknowledged Tiffany Gibson, Marilyn Miller, Erika Bakken, and Jorge Luquin for their strong administrative support in the Academic Senate office. He publicly acknowledged and thanked the Academic Senators, Associated Students Inc., the Academic Senate committees, President Gordon, Vice President Smith and their staffs, and CFA President Nanjundappa for their hard work, time, and efforts. Chair Bedell expressed his appreciation of the many conversations and deliberations had by the Academic Senate in effort to enhance our students’ education, and enhance collegial governance. He expressed heartfelt gratitude and stated that it has been nothing short of an honor to work with the Academic Senate.

 

V.           STATEWIDE ACADEMIC SENATE REPORT

No report.

 

VI.         CONSENT CALENDAR

Item 6.2 ASD 06-110 Proposed Bylaw 06-1: Internship and Service Learning Committee: Functions was pulled from the consent calendar.

 

M/S/P [Matz/Gass] to approve the Consent Calendar as revised. (Approved unanimously)

 

 

          

VII.       TIMES CERTAIN

Time Certain

8:45 a.m.

Subject: Continued Discussion on UPS 210.000 Personnel Policy and Procedures for Tenure-Track and Tenured Faculty

         It was brought to the attention of the body that a motion was made and passed at the previous meeting to resume work on UPS 210.000 after all other Senate business has been completed. The body agreed to honor the motion and proceeded to its other items of business. However, due to lack of time, UPS 210.000 was not discussed at this meeting.

        

Time Certain

9:30 a.m.

President Milton Gordon

Subject: Faculty Leadership in Collegial Governance Award

         President Gordon presented the 8th Faculty Leadership in Collegial Governance Award to Dr. Lee Gilbert. Dr. Gilbert has devoted 35 years of service to Cal State Fullerton. Of all of the years, except for a three period, he was involved on The Academic Senate. He served in various positions, including chair and vice chair. President Gordon acknowledged Dr. Gilbert’s extensive list of accomplishments. After accepting his plaque, Dr. Gilbert expressed that he is deeply honored and humbled to have been recognized and associated with the group of previous recipients. He acknowledged his predecessors, Sandra Sutphen and Jane Hall, for being great role models and for their support while he was chair of the Academic Senate.  Dr. Gilbert thanked the body for the award. He stated that the work of the Senators is very important and urged all stay committed to “The Fullerton Way”.    

 

Time Certain*

9:45 a.m.

Recognition of Service of Academic Senators (Terms Ending 2005-2006)

         Outgoing Senators Melinda Pierson, Jane Hall, Hilary Kelly, Jesa Kreiner, Willie Hagan, Hamid Tavakolian, Joanne Gass, Irene Matz, Jarret Lovell, and Bob Emry were individually recognized for their service on the Academic Senate.

 

         On behalf of the Academic Senate, Secretary Junn recognized the many contributions of Chair Bedell with a reading of the “Resolution Celebrating the Leadership of Academic Senate Chair Jack Bedell, 2004-2006”. Senator Hall presented Chair Bedell with a gift certificate to La Vie en Rose in appreciation of his service.

 

Time Certain*

10:00 a.m.

Phil Gianos, Mike Mcgee, Co-Chairs, SRI Committee

Subject: Proposed UPS: Policies, Procedures, and Guidelines for the Administration and Use of Student Ratings of Instruction Forms (SRI)

         Gianos and Mcgee responded to the list of concerns that the Academic Senate expressed in previous meetings.      VPAA Smith provided background information on the formation of the SRI Committee. Senators expressed additional concerns with the SRI process, pointing out various student, staff, or faculty actions that could possibly affect the integrity of the process, accuracy of the results, and the security of the collected data. Lengthy discussion took place on the possible problems that could arise from allowing student assistants and peers of faculty members to handle or have access to completed SRI forms. Also emphasized was the importance of complying with the Collective Bargaining Agreement and realizing that SRI results are an important part of the RTP process. Senator Alva suggested that we approve an interim policy.

 

·        Senator Pasternack (Friendly amendments)

o       Move section “I.H.” to a separate section. Make it section “V. Administration on Online SRI Forms”

o       Make it clear that section II is “Departmental Responsibilities for In Class SRI Forms”

 

·        Senator Buck (Suggested amendment not friendly)

[M] Buck to create a section II. E that says “Faculty shall not be given sole possession of the original forms until the data on these file has been processed”. (Motion failed to get a seconder)

 

·        Senator Pasternack (Friendly amendments)

o       (Section III.A.): Change “procedure” to “procedures”

o       (Section II.A., p.2, line 11): Delete “and with provisions for writing implements”

o       (Section II.C., line 23): After “students” add “the administrator shall be provided with writing implements that can be used by students completing the SRI forms.”

o       Somewhere in the document, include “Faculty members shall not have unsupervised access to the original completed SRI forms.”

 

VIII.     OLD BUSINESS

8.1   ASD 06-84 Revised UPS 300.005 Final Examinations

      Continued Discussion:

         M/S/P [Alva/Fitch] to change end of sentence (on lines 18-19) to read: “…except for reasons of illness, verified emergencies, or other extenuating circumstances.”

 

·        Senator Pasternack (Suggested amendment not friendly)

M/S/P [Pasternack/Fromson] to change the last sentence (line 19) to read “No makeup final examination will be give except for reasons of illness, verified emergencies, or other serious and compelling reasons approved by the instructor.”

o       Senator Emry (Friendly amendment)          

Line 19: “Makeup finals examination may be given for reasons of…”

        

[M] Taylor to refer back to Academic Standards Committee – Failed, no seconder.

 

·        Senator Guerin (Suggested amendment not friendly)

M/S/P [Guerin/Fitch] to change sentence on lines 24-26 to: “When a take home final examination (or term paper/project) is due during the final exam period, it shall be due no earlier than the day scheduled for the final examination in that class.”

                 

·        Senator Pasternack (Friendly amendment)

(Line 25): Remove the word “term”

 

·        Senator Nanjundappa (Friendly amendment)

                           (Line 21): Change “may” to “shall”

        

·        Senator Hewitt (Friendly amendment)

                 (Line 19): Change “emergencies” to “emergency

 

M/S/P [Kanel/Hagan] to approve ASD 06-84 Revised UPS 300.005 Final Examinations as amended. (Approved unanimously)

 

8.2 ASD 06-113 Revised UPS 320.030 Policy on Computer Competency for Entering Students [IT Committee]

·        Senator Gass (Friendly amendments)

(Lines 24 & 41): Remove hyphen in “e-mail”. (“email” is standard)

(Line 44): Remove the comma after “competency”

 

·        Senator Guerin (Friendly amendment)
(Line 30): Add “and Class Schedule”

 

M/S/P [Dabirian/Drezner] to approve ASD 06-113 Revised UPS 320.030 Policy on Computer Competency for Entering Students as amended. (Approved unanimously)

 

IX.         NEW BUSINESS

9.1 ASD 06-90 Revised UPS 330.230 Tape Recording of Class Lectures [SALC]

·        Senator Pasternack (Friendly amendment)

                           Add “By Students” at the end of the title.

Rationale: We are moving into an era where more and more classes will probably be recorded for podcasting and should have a separate policy that deals with recording of classes by faculty. Senator Pasternack encouraged the appropriate committee (next year) to look into creating such a policy for faculty. Chair Bedell suggested that this topic may be one that the Faculty Affairs Committee could take up.

              

·        Senator Hewitt (Friendly amendments)

(P.2, in title and in line 3): Correct the spelling of “Transcription”

                           (In the title): Add “Audio” before “Recording”

                           (P.2, line 7): Add “to” after the word “not”

 

M/S/P [Rhoten/Nanjundappa] to approve ASD 06-90 Revised UPS 330.230 Tape Recording of Class Lectures as amended. (Approved unanimously)

 

9.2 ASD 06-98 Revised UPS 410.103 Curriculum Guidelines and Procedures: Programs [UCC]

·        Senator Pasternack (Friendly amendment):

                  Add “New” before “Programs” in title of UPS 410.103.

 

·        Senators Meyer (Suggested amendment - not friendly)

(P.1, line 41): M/S/P [Meyer/Pasternack] to change the word “maximum” to “minimum”.  (Hand vote 12-11)

 

·        Senator Guerin (Friendly amendment):

(P.4, line 10) Add “New” before the word “Minors”

 

·        Senator Buck (Friendly amendment):

(P.3, line 30) After “working days”, add “excluding Saturdays and Sundays.”    

                                                                                

M/S/P [Fromson/Pasternack] to approve ASD 06-98 Revised UPS 410.103 Curriculum Guidelines and Procedures: Programs as amended.

 

9.3 ASD 06-105 UPS 320.100 Consolidated International Education Policy Statement

·        Senator Pasternack (Suggestions and revisions to be forwarded to the committee):

o       There should be a review of programs on a periodic basis by the Office of Academic Programs and a report provided to the Senate on the programs.

o       P.3, #2: Change “shall” to “may”

o       P.3, #4: Change “are” to “may”

o       P.3, #6: Question for committee: Why do all 400-level have to go to the Graduate Education Committee? The 400-level courses that do not count towards a Graduate degree should go to the University Curriculum Committee.

o       P.4, #8: Change “The” to “A”

o       P.4, Section C, last sentence: Change to read “In general, academic programs operated abroad or sponsored by any Cal State Fullerton unit shall:”

o       P.5, Section 1.a.: Regarding mentioning in the document, the “College of H&SS London Semester and Florence Summer program”: Do we really want to have this level of specificity in a UPS document?

o       P.5, Section 1.c.: “English language transcripts

 

The body consented to referring this document back to the Executive Committee.

 

9.4 ASD 06-102 Proposed By-Law: Students Counting Towards Quorums (Standing Committees) [Executive Committee] M/S/P [Buck/Pasternack] to approve as submitted.

 

9.5  ASD 06-110 Proposed By-law 06-1: Internship and Service Learning Committee: Functions

It was M/S [Buck/Pasternack] to approve ASD 06-110 Proposed By-law 06-1: Internship and Service Learning Committee: Functions.

 

·        Senator Pasternack (Friendly amendments):

o       Section b: Do not capitalize “Internships and Service”

o       Section c: Do not capitalize “Internships and Service Learning”

o       Section e: Do not capitalize “The”

o       Section f: Do not capitalize “The”

o       Section g: Change to “To review and evaluate course proposals which have an     internship and service learning component based upon criteria and standards as specified by university policy.”

 

M/S/P [Alva/Fromson] to refer to the Committee on Internships and Service Learning due to the following:

·        Director of Internship and Service Learning and Director of Career Center did not review this policy before it was brought to the Senate for consideration.

·        There is concern about section “g” of the policy, which establishes another layer of curriculum review.

·        Section “g” also uses the term “course proposal” when, in fact, various types of course proposals are reviewed (i.e., new course proposals and revised course proposals). This term needs to be clarified.

·        There is also concern about the term “civic engagement courses”. Language needs clarification and should be consistent with the terms regularly used by the campus (i.e., fieldwork, practicum courses, service learning, etc.).

 

X.    ADJOURNMENT

        Meeting adjourned at 11:28 a.m.