Policy for Veterans Called to Compulsory Military Service
Admitted Applicants
For veterans who are newly admitted to CSUF and are called to compulsory
military duty prior to the first day of classes in their first term, please
contact the office of the Assistant Vice President for Enrollment Services at
(714) 278-2350 to discuss the situation.
Continuing Students
Notification to CSUF
Continuing students called to compulsory military service during a semester in
progress should contact CSUF Veterans Certification when they are first
notified of their call to active duty. Several things will be discussed with
the veteran at that time, including:
Copy of Military Orders
Withdrawal from Classes (or Incomplete Option) / Refund of Fees
Refund for Books
Financial Aid
CSUF Notification to VA (with regard to current term
enrollment/benefit payments)
Leave of Absence
Returning from Active Duty
Copy of Military Orders
The student must provide a copy of the military orders to the CSUF
Veterans Certification office. The orders are required documentation to
allow for:
1. Withdrawal from classes with a full refund of fees for the term in progress.
2. Prevention of the repayment requirement of VA educational benefit monthly
checks already received by the veteran for the semester in progress.
3. Implementation of a Leave of Absence from Cal State Fullerton, if the length
of service exceeds the Stop-Out Policy
Withdrawal from Classes (or Incomplete option) / Refund of Fees
Before Classes Begin
If a veteran drops him/herself from classes online prior to the first day of
classes due to receiving active duty orders after having registered for the
term, program changes made before school begins will generate a full refund,
except for the $11.00 stated in the schedule of classes as non-refundable. To
have a refund of the additional $11.00, the student must contact CSUF Veterans
Certification with a copy of the military orders so that an adjustment can be
made in the system to refund this additional amount.
During the First Two Weeks of Classes
If a veteran drops him/herself from classes online during the first two
weeks of classes, program changes will generate a pro-rated refund.In order to
insure that a full refund of fees is generated, it is important that the
veteran contact CSUF Veterans Certification and provide a copy of the military
orders, so that an adjustment can be made in the system to allow for a full
refund of fees.
During Late Withdrawal Period
If the veteran must withdraw at a point in the semester when Late Withdraw
forms are in use, the veteran will be asked to contact each instructor to
obtain the appropriate signatures on these forms. If the circumstances of the
veteran are such that this is not feasible, once the military orders are
received, the veteran needs to work with the Registration Office for assistance
with the process.
Incomplete Option
Students have the option of arranging with their professors to complete
coursework using an Incomplete Contract. These contracts must be negotiated
with faculty in accordance with the instructions contained in the University
Catalog. Classes in which an Incomplete is arranged are not eligible for a
refund of fees. Students have one calendar year to complete the course before
the 'I' converts automatically to an 'IC'. An 'IC' has the same impact on the
GPA as an 'F'.
Refund for Books
The Titan Shops Bookstore will consider on a case-by-case basis a possible
refund for textbooks to veterans who must withdraw from all classes during a
semester because of the call to compulsory military service. The veteran would
need to return the textbooks purchased in that semester before
leaving for the active duty assignment. Also bring the following items: any
purchase receipts from that semester, a withdrawal slip for the current
semester, and a copy of the military orders showing the call to active duty.
The bookstore will take into consideration the point in the semester when the
refund request is made, as well as the condition of the books, to determine
whether a full refund can be given. Textbook refund requests must be made in
advance of deployment and cannot be considered retroactively (after the veteran
returns from the active duty assignment).
Financial Aid
Students called to active duty during a semester in which you are enrolled
are advised to contact the CSUF Office of Financial Aid at (714) 278-3125 to
discuss your situation.
CSUF Notification to VA
CSUF Veterans Certification will contact the VA to notify them of the
changed enrollment status in the semester due to the call to active military
duty. A copy of the military orders will be mailed to the VA as documentation
for the withdrawal from classes. When this is the documented reason for a
complete withdrawal, there is no repayment requirement of monthly benefits paid
by the VA up to the date of the withdrawal from classes.
Leave of Absence
When the estimated length of active military service exceeds one semester,
the veteran completes a Leave of Absence form with the military orders as the
required documentation. Accommodation is made for a leave sufficient in length
to cover the period of active duty and maintain continuing student status at
CSUF.
Returning from Active Duty
When the active duty assignment is completed, students should contact the
CSUF Veterans Certification office within 6 months of discharge to discuss
plans to resume attending CSUF.
For further information about this policy, please contact CSUF Veterans
Certification at (714) 278-2373.