POLICY FOR REPORTING NCAA VIOLATIONS
CAL STATE FULLERTON

In accordance with NCAA regulations, all suspected NCAA violations shall be investigated. If the Director of Athletics determines that a violation has occurred, he/she will report the violation to the Big West Conference office.

A.	Who may report a violation?
	
	1.	Any individual (e.g., athletics department staff member, student-athlete, university employee, member of the community) may report an alleged, rumored, or suspected violation.

	2. 	An individual may report the alleged, rumored, or suspected violation verbally or in writing.  He/she may submit an alleged-violation report anonymously.

B.	To whom shall an alleged violation be reported?
	
	1.	If an alleged or rumored violation is conveyed to any athletics department staff member, the staff member is required by NCAA regulations to report the violation immediately.

	2.	Alleged or rumored violations may be reported to any or all of the following persons:

		a. 	Director of Athletics
		b. 	Associate Director of Athletics
		c. 	Assistant Director of Athletics, Compliance
		d. 	Faculty Athletics Representative

C.	Conducting an investigation of a secondary violation.
	
	1.	The Director of Athletics is responsible for conducting all investigations.  The director may assign a designee (Associate Director of Athletics, Assistant Director of Athletics, Compliance, or Faculty Athletics Representative) to conduct or assist in conducting an alleged-violation investigation.

	2.	All violations will be reported to and/or discussed by the university compliance committee.  Minor, secondary violations may be processed immediately by the sub committee for minor violations and reported to the compliance committee at their next meeting.  More serious violations will be reported to the compliance committee for which the responsibility of the committee will be to exact both corrective and punitive actions.

	3. 	If a secondary violation falls within the list of published NCAA penalty schedules, these guidelines will be followed by the committee.  A written record of all alleged-violations shall be maintained in the athletics office.  The record shall consist of the following:

a. 	Date that the alleged violation was reported to the Director of Athletics and by whom the violation was reported, if not by an anonymous source.
b.	Detailed summary of the nature of the alleged violation, including the names of all persons involved.
c.	Chronology of all actions taken by the Director of Athletics or his/her designee in the investigation of the alleged violation.
d. 	Rationale for concluding whether the allegation was or was not a violation of NCAA regulations (cite NCAA regulation).
e. 	If a violation has occurred, the Director of Athletics will keep on file a copy of the report of the violations and subsequent correspondence with the Big West Conference/NCAA office.  Copies of the self-report will be sent to the following:  Faculty Athletics Representative, Conference Commissioner, involved staff member, Director of Compliance, Associate/Assistant Director of Athletics and President of the University.

D.	Information to be included in a report to the Big West Conference/NCAA Enforcement Division:

1.	The date and location of the alleged violation.

2. 	The identities of involved student-athletes, prospective student-athletes, athletics representatives, and athletics department staff members.

3. 	The means by which the institution became aware of this information. (If a newspaper alerted the institution, a copy of the article should be included.)

4. 	A detailed summary of the nature of the alleged violations including the rule citation.

5. 	After the investigation, state the institution's position.  (Has a violation occurred?   Which specific legislation, if any has been violated?)

6. 	Also stated should be the reasons the violation occurred (e.g., lack of knowledge, poor monitoring, etc.) and the justification for these reasons.

7. 	A list of corrective or punitive actions taken by the institution.

8.	A statement indicating whether any eligibility issues need to be resolved, and if so, whether the institution is requesting restoration of eligibility for any prospective or enrolled student-athlete.

E. 	Types of Violations:

1.	Violation, Secondary:  A secondary violation is one that provides only a limited recruiting or competitive advantage and that is isolated or inadvertent in nature.  Repeated secondary violations by a member institution also may be identified by the assistant executive director for enforcement as a major violation.  If the committee on infractions determines that repeated secondary violations have occurred, and that the institution is not taking appropriate action to prevent such violations, a penalty appropriate for a major violation may be imposed.

2.	Violation, Deminimus:   Institutional violations or selected violations in which the institution is not required to declare the involved prospective or enrolled student-athlete ineligible and request restoration of eligibility.  These violations do require a self-report by the institution.

3. 	Violation, Major:  All violations other than secondary violations are major violations, specifically including those that provide an extensive recruiting or competitive advantage.  Investigations of suspected major violations shall follow the established institutional procedures for internal inquiries.

F.	Follow-up of reported violations is the responsibility of the Director of Compliance, by the directive of the Director of Athletics, to monitor the progress of the report and to bring the matter to completion, including the supervision of all punitive and corrective actions when necessary.  Any written reports and correspondence from the NCAA on any aspect of the resolution of the violation will be provided to all appropriate personnel and kept on file in the Director of Athletics’ office.

G. 	Alleged Violations at Other NCAA Member Institutions:

1. 	If an individual thinks he/she knows of a violation that has occurred at another NCAA member institution, he/she should report the alleged violation to his/her own Faculty Athletics Representative or Director of Athletics.

2. 	The Faculty Athletics Representative or Director of Athletics should discuss the alleged violation with the accuser and may then contact the Faculty Athletics Representative or Director of Athletics at the accused member institution to request that the situation be investigated.  Or the Faculty Athletics Representative or Director of Athletics instead may also contact the Big West Conference commissioner and request that the commissioner or associate/assistant commissioner investigate or request an investigation at the accused member institution.

H.	Each athletics department staff member (except clerical personnel, 30.3.5) shall sign a yearly statement attesting to the fact that the individual has reported any knowledge of an involvement in any violation of NCAA legislation involving the institution.