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Financial Services

Processing Times

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Below is the schedule of business processing times for the most common transaction requests submitted to Financial Services. To ensure compliance with these timelines, please submit all completed requests to the appropriate inbox.

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Items marked with an asterisk (*) require Grant Admin approval before submitting final materials to ASC.

Transaction	Processing Times	Description	Inbox
Accounts Receivable Invoice Requests	3 business days	Preparing and posting invoices for deposit to ASC projects.	sshah@fullerton.edu
Check Deposits	2 business days	Processing and posting checks for deposit to ASC projects.	sshah@fullerton.edu
Check Requests Non Approved vendors	30 business days	When ASC receives a complete W-9 and the address verification response. A full package, including a fully executed Sole Source/Bid Form if required, must be submitted.	myxiong@fullerton.edu CP mdean@fullerton.edu SP
Check Requests Approved vendors	7 business days	Processing time is based on receipt of a complete package and note that if the expense is over $5000 it should be accompanied by a fully executed Sole Source/ Bid Form.	myxiong@fullerton.edu CP mdean@fullerton.edu SP
Encumbrance Clearance	1-2 weeks	To close out P.O.	myxiong@fullerton.edu mdean@fullerton.edu
Foreign Travel Insurance	1-4 weeks	Approved Foreign Travel	myxiong@fullerton.edu
Travel Authorization	10 business days	TAA Number	myxiong@fullerton.edu mdean@fullerton.edu
Travel Expense Claims	7 business days	Travel expense claimed form signed by traveler.	myxiong@fullerton.edu mdean@fullerton.edu
P-Card Credit Increase Requests	3 business days	Temporary credit limit increases.	myxiong@fullerton.edu mdean@fullerton.edu
P-Card Requests (New and Account Updates)	Approved application, p-card training is completed, WF mails out card to ASC in 10 business days, card holder will be notified to pick up card at ASC office.	New p-card requests and account updates.	myxiong@fullerton.edu mdean@fullerton.edu
P-Card Training	As needed	Cardholder and approving official p-card training.	myxiong@fullerton.edu mdean@fullerton.edu
Purchase Order Requests	10 business days	Purchase order (PO) requests including POs for goods or payments for expenses to the university, Competitive Bid Forms, sole source, etc.	myxiong@fullerton.edu mdean@fullerton.edu
Independent Contractor Agreements	10 business days based on complexity	*Must have completed checklist from HR. Agreements and contracts for services, i.e., purchases with terms and conditions such as consulting services, speaking engagements, and venue rentals.	myxiong@fullerton.edu mdean@fullerton.edu
Service Agreement	10 business days	Agreements and contracts for services, i.e., purchases with terms and conditions such as consulting services, speaking engagements, and venue rentals.
P-Card Reconciliation	3-4 weeks	Close out and post p-card transactions.	ascpcard@fullerton.edu
Campus Programs Requests	1 week	Any campus program related approvals.	campusprograms@fullerton.edu

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