Attendance System: New Name, Look and Location
2004, Payroll Services began transitioning all employees to the
Employee Attendance System (EAS) which provided employees, timekeepers
and managers online access to leave balances and attendance history.
This project was completed in January 2005.
December 1, 2005 all employees will be able to view their leave
balances through CMS LAPP (Leave Accounting and Positive Pay). Employees
will access LAPP using Employee Self Service pages. Timekeepers
and managers will have access to reports in addition to an attendance
roster that provides usage, history, and balances for their employees.
(All will be available through the university’s portal.)
1.1 shows a view of the revised Employee Self Service page. Employees
who are eligible for leave benefits will have access to “My
Leave Information”. These benefits include sick and vacation
leave, compensatory time off, CSUEU additional days off, excess
time (for employees on irregular schedules), personal holiday, and
is Leave Accounting and Positive Pay? LAPP will initially be used
to calculate accrued time and to track earned leave for every employee
who is eligible to earn sick and vacation leave, compensatory time
off, CSUEU additional days off, excess time (for employees on irregular
schedules), personal holiday, and holiday credit. Later functionality
will be added to track positive pay (e.g. overtime and shift differential),
and un-earned leave usage (e.g. Jury Duty).
Through Employee Self Service, employees will be able to view their
individual leave balances (Figure 1.2) and 12 months of their leave
history by selecting the “History” hyperlink (Figure
reports and one roster have been developed for timekeepers and managers:
Attendance Certification Report, Attendance Verification Report,
and Leave Accounting Department Roster (Figure 1.4). These will
help timekeepers reconcile leave balances before and after time
has been reported to Payroll Services. Balances will include the
most current accruals, and will also include retroactive adjustments
that have been received by Payroll Services after the close of the
October 1st, Chris Manriquez was appointed Interim CMS Project
Sessions for Human Resources, Finance and Student Administration
were conducted on September 21st during Technology Week. Approximately
45 attendees were present at each session.
Status Update presented at FDC Department Chairs luncheon on October
in-process for CMS Document / Trainer, CMS Communication Specialist
and CMS Programmer / Analyst.
departments entered student time (September pay period) directly
into CMS via Rapid Time Entry.
Student Worker Hiring process was enhanced by additional functionality
through Pilot Release 2:
Integrity: verifying CWID and SSN
Instructional Student Assistants: Hiring and Changes
of Students to another term
Job Roster including additional employment status
Calendar Year Post implementation roll-out schedule:
Worker Pilot Release 3 (10/31)
Aid, Facilities Management and Athletics are included
as pilot departments.
functionality of HR system includes processing of work
Accounting Campus Release (11/21)
will be able to view their leave balances via CMS Self
Time Faculty Campus Release (12/05)
Spring Semester contracts to be processed by departments
Business Analyst, Shelly Montoya, started on September 12th and
Finance Business Analyst, Allyson Bates, started on November 7th.
Recruitment for other Business Analysts is in-process.
Finance project structure finalized and includes three user work
of Accounts / General Ledger / Budget
& Procurement / Shipping & Receiving / Accounts Payable
Support Groups have been established to ensure campus-wide involvement.
The groups are being led by the respective Divisional Budget Manager
with support from the CMS Project Team. Divisional involvement
includes: identifying issues with existing Finance system, process
map and fit / gap review, acceptance testing and training. Initial
Divisional Support Group meetings have been conducted and included
a general presentation on CMS baseline, finance modules, divisional
structure and divisional involvement in CMS.
Finance training, process map and fit/gap sessions originally
scheduled for September and October will be rescheduled.
new schedule will minimize impact on the division of Administration
and Finance organization by allowing sufficient time for key
team members (Business Analysts and operational staff backfill)
to be on-campus.
The CMS Student Administration team is an official tenant of University
2008 Implementation timeline approved by campus: SA Management
Team 9/5/05, Steering Committee 9/13/05, PAB 9/19/05, Council
of Deans 9/20/05, and Academic Senate Executive Committee 9/26/05.
to implement CMS Academic Advising rather than to upgrade the
current DARS system made by SA Management team on 9/26/05 and
CMS Steering Committee on 10/18/05.
Videoconference with CSU-San Jose was held on November 11th. CMS
Steering Committee, SA Management team and other key individuals
were invited. Videotapes of the conference are available for borrowing
by request to the Project Office at email@example.com.
Agenda for the videoconference included:
- 10am General and Extended Education
- 11am Admissions
- noon Academic Advisement
- 1pm Break
- 2pm Course Catalog/Class Schedule/Records/Registration
- 3pm Student Financials
- 4pm Financial Aid
gathering and initial planning continues for SA implementation.