Steering Committee Notes

October meeting

Chair Bob Palmer opened the meeting by introducing Chris Manriquez as the interim project director. Dick Bednar announced that the announcement for the CMS director would be posted to the campus HR site on 10/20 with additional ads in national publications. Amir gave a report of the general project status that included plans for the central CMS data center migration. The data for our campus will migrate within the last phase in February. There will be minimal impact to the live HR system and Finance system fit/gap testing.

Chris reported that the CMS security working group was examining access controls, processes and audit requirements that the campus may need to address. New working groups to address CMS reports and CMS forms will be formed in coming months. On November 18, the HR self service module will launch another feature; employees will be able to view their leave balances.

The steering committee approved a change in the HR project structure to establish a new work team comprised of subject matter expert “super users” and CMS project staff who will meet at least weekly to address escalation of issues and concerns and facilitate ongoing operational considerations.

Amir reviewed the Finance project status and explained how the fit/gap sessions were postponed and stretched from 1.5 to 4 months duration in order to ensure more campus involvement. He and Chris have been facilitating a series of divisional support team meetings that were coordinated through divisional finance managers. Participants in these sessions will identify issues to be addressed in future fit/gap sessions.

The Student project timeline was reviewed and it was announced that the CMS Student team will take up residence in University Plaza in the spring.

November meeting.

Chair Bob Palmer began the meeting by introducing new finance business analyst, Allyson Bates, who recently joined the CMS project.

Chris introduced the new CMS email template which will be found on all official CMS email communications. Susan Lasswell reported that the CMS website had 5782 hits in October, with 873 unique visitors.

Susan Kachner summarized the objectives of the new CMS reporting committee, which include addressing the huge reporting needs of the campus. Membership includes people with a broad range of technical and functional skills. Amir reported that Weldon Badal is heading a new forms committee to address the wide range of forms required by the campus, which includes those not just specific to CMS. Online training registration is coming soon, using Learning Web software.

CMS Student Administration is now an official tenant of University Plaza, with offices planned for the first floor and training facilities for the second floor. The CMS project was able to acquire, without cost, surplus office equipment from the CO’s West Ed facility. Susan Kachner invited committee member to drop by the CSU San Jose videoconference scheduled for November 11.