Chair Bob Palmer announced that following a short agenda,
the meeting would be devoted to participation in the Student Administration
system readiness assessment interview conducted by consultants from
the CedarCrestone group, which had recently been contracted to perform
reported on the previous day’s meeting in San Jose with the
CSU CMS Executive Committee where he and Chris successfully presented
our campus case to delay implementation of Finance from 7/06 until
7/07. (See Message from
Chris for details).
presented the revised dates for the central Data Center migration
of our campus data: 3/31-4/01 and 4/03-4/05. Phase 1 comes at the
end of spring break and Phase 2 early enough to not impact Leave
Accounting. He recapped the recent and upcoming HR
releases which was followed by John Lynn’s commendation
of the technical team, business analysts and trainers for their
dedication to the success of these releases. Chris highlighted the
benefits of the new Finance schedule, one being the earlier implementation
of version 8.9, which will allow more resources to focus on the
Student Administration (SA) implementation.
reviewed the process that resulted in the selection of CedarCrestone
as the campus readiness partner, their task being to assess and
advise on critical items identified during the assessment process.
There are 10 categories for which we hope to achieve “ideal”
ratings, as in the HR/Finance readiness assessment. Several groups
and individuals are participating in the assessment over the course
of the week.
of the CedarCrestone group then identified their objectives for
the interview with the Steering Committee as the following:
if members are able to devote time to guide and monitor throughout
the implementation process and to identify what challenges they
perceive may arise during the implementation.
if the committee will be able to address and resolve cross-functional
issues that may arise during the design and configuration of the
that the committee has formalized a decision making process to
address policy, resource, and change management issues.
During the interview, the dialogue focused on the identification
of challenges, benefits, opportunities, limitations, recommendations
and success factors.
Bob Palmer announced that, beginning in January, the committee will
receive monthly budget overviews. Amir provided an update on the
CMS data warehouse, noting that the campus selects and purchases
its own hardware while the CO provides software. The system-wide
data center has delayed the date for the migration of our campus
data, based on experience with pilot groups. Our migration is rescheduled
from February until late March and early April.
indicated that the CMS Reporting Committee met in December, had
a January meeting scheduled and was moving forward. Welson Badal
reported on the proposed objectives and membership of the new CMS
Forms Committee. Chris Manriquez reviewed the general release methodology,
noting that not all applications allow pilot testing; for some,
it’s all or nothing. In those cases, feedback from user groups
is critical. Chris also summarized status of HR distributed releases
including leave accounting, part-time faculty, and student worker.
There was discussion about training attendance and the fact that
security access requires some set up effort. Timely registration
insures system access; late signups or drop-ins cannot be provided
with system access in time for training. Training rooms have limited
seating/computers and usually cannot accommodate individuals who
decide to make last-minute plans to catch a class.
the finance project status and announced that Joan Horn was recently
hired as the purchasing business analyst. He informed the group
that, according to a conversation at a recent meeting of system-wide
CMS project directors, all campuses are challenged to fill CMS positions
in the face of increasing demand for PeopleSoft/CMS skills. Other
activities for the finance project include the formation of divisional
support groups and expanded scheduling for fit gap sessions, targeting
a go-live timeline of July 2007.
project is preparing requirements to select a vendor for the readiness
assessment and an RFP for an implementation partner.