Campus-Wide ID Frequently Asked Questions: Faculty
Q: Why has the campus issued new ID numbers?
A: As a result of heightened awareness about identify theft, the California legislature has passed several new laws requiring that universities use an assigned ID number to identify students. We have taken this a step further to include faculty and staff and others with an association with the campus.
Q: What is the format of the new campus-wide ID number (CWID)?
A: The new campus-wide-ID number (CWID) is a 9-digit number beginning with "8".
Q: Who has been issued these new CWIDs?
A: Anyone with any association with the campus has been issued a CWID including students, faculty, staff and alumni. Each person will be issued a single number regardless of how many different roles they play on campus or how those roles change over time.
Q: Does the campus still require me to provide my social security number?
A: Yes. There are still many processes including tax reporting that require the campus to know and store your social security number.
Q: What credentials does a student use to access the Student Portal?
A: All new students are assigned a CWID and PIN which is used to log on to the Student Portal for the first time. After logging on, the new student is directed to the TITAN Portal Profile Update page to select a personalized username and password. Once this is done, the personalized username and password is used in place of the CWID and PIN for logging on to the Student Portal. The CWID is also used by the student when doing business with the campus.
Q: How can a person find out the value of their own CWID?
A: The CWID Lookup page is where you can get your CWID when you supply your SSN and last name.
Q: Do class lists and grade rosters and other printed documents contain CWID instead of SSN?
A: Yes. The CWID will be printed on all lists and mailings to students unless the process specifically requires the use of SSN.
Q: Does my TitanCard contain my SSN or CWID?
A: It contains neither. Your TitanCard only contains a 16-digit ISO number.
Q: When students take tests in my classes, sometimes they are required to supply a special form to bubble-in their answers. That form requires them to enter their student ID number. Should they be entering in their CWID?
Q: Who should I contact if I have more questions about my CWID?
A: Contact Admissions & Records at (657) 278-7601.
Q: What else can I do to protect the privacy of personal information?
A: It is important to shred all printed material that contains sensitive personal information as soon that printed document is no longer needed.