Printable Instructions for Appointing Substitute Faculty
Substitute Faculty Appointment Form (PDF)
It is sometimes necessary for departments to temporarily replace faculty who, because of illness or other causes, are unable to meet their assigned instructional duties. Such substitutions are governed in part by Article 20.8 of the Unit 3 (Faculty) Collective Bargaining Agreement (CBA)
Updated salary information for substitute faculty (classification code 2356) available at: CSU Salary Schedule - Summary
For the purposes of this document the term substitute faculty refers to individuals who either:
are compensated at an hourly rate; or
are compensated by a workload reduction.
The term replacement faculty refers to individuals appointed as temporary faculty (class code 2358) under Article 12, Section 12.3 of the CBA (using the normal process and forms for part-time or full-time lecturer appointments).
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Types of Faculty Substitution Appointmnets:
The CBA at Article 20.8 allows faculty to substitute for colleagues for periods of short duration on a voluntary basis, and this practice is often used when the absence entails only a limited number of classes and involves modest amounts of preparation for the faculty member doing the substituting. The CBA requires prior approval of the department chair for such arrangements. Consult with your department chair on proceedure for initiating voluntary faculty substitutions.
- Substitutes for Short Duration (20 or fewer days)
Because the University currently receives no separate allocation to pay for substitutes, funds for this purpose are normally drawn from part-time faculty blanket funds in the department and college in which the substitute is hired. For substitutions of short duration (the CBA refers to 20 or fewer days), faculty are to be compensated at the hourly rate on the current salary schedule for class code 2356.
The following documentation is required for Substitues of Short Duration:
- Appointment Proceedures for Substitutes of Short Duration (20 Days or Fewer)-Form
- Substitute Faculty Appointment For Short Duration (20 Days or Fewer)-Timesheet
Substitutes or Replacements for More than 20 Days
For periods in excess of 20 days, the CBA states that compensation is to be in the form of a workload reduction, given as soon as is practicable (e.g., a faculty member who substituted for a colleague for most of the semester in a 3-unit class might be given a 3-unit reduction in workload the following semester). In the event the substitute is not returning, compensation would be required at the time of separation.
If the use of substitutes compensated by workload reduction is not possible, it may be necessary to appoint a replacement faculty member, using the campus procedures for hiring temporary (part-time or full-time) faculty. Compensation will be based on weighted teaching units, using the salary schedule for class code 2358. If such an appointment is contemplated, consult Faculty Affairs and Records regarding procedures for a full-time replacement or the College Dean's office regarding a part-time replacement.