Physician's Assistant: CASPA
- Beginning the Application
- Course Work
- Letters of Reference
- Personal Statement
- Submitting Application
Before you Begin
Take a look at the CASPA website and find out exactly what is needed to apply using their centralized application. There is also valuable information pertaining to the application and step-by-step instructions on how to apply. All of this information can be found on the CASPA website.
- The application opens: April 18th, and closes mid-March 2013
- Before creating an account, determine if you are eligible to apply and ensure you are applying for the correct application cycle.
- Each PA program has different requirements and prerequisites for entry, so please contact the schools to which you are applying directly to determine their specific entry requirements.
- Learn the PA program's starting dates because they all differ. To ensure you're filling out the correct application, CASPA advises you to contact schools directly.
- Read through all of CASPA's policies, instructions, and Frequently Asked Questions on the CASPA website.
- Compose your narrative in a word processor. Please note CAPSA has a character limit of 5000 characters, including spaces, line breaks, etc. Please note that we have found that Notepad's character count to be more reflective of CASPA's than the system employed by Microsoft Word.
- Apply Early!!
Beginning the Application
Once you create an account with CASPA, you can access your application at all times in order to complete the required portions. To ensure you complete the application correctly, please read through ALL instructions and Frequently Asked Questions, as they will help guide you through each section of the application.
If you have previously applied through CASPA (previous application cycle only) and you are reapplying to any of the physician assistant programs, you are able to have your information rolled over to the new application using your previous login information used last year. Most fields will be rolled over, including your verified transcripts. However, CASPA STRONGLY advises you to compose a new personal statement. Letters of recommendation, payments, and transcripts containing updated coursework will NOT be carried over and must be resubmitted. New coursework must be entered into the application and transcripts must be submitted for any new classes taken.
- All U.S. and English-speaking Canadian official transcripts must arrive at CASPA
- CASPA must receive an official transcript from EVERY U.S. and English-speaking Canadian institution you received college-level credit from, including colleges which granted you credit for high school work.
- You are required to send ONE transcript from each college you have attended regardless of the number of courses you have taken or what your PA program requires.
- You are only required to send transcripts covering all of your completed coursework. CASPA does NOT require transcripts for coursework labeled as "planned/in-progress." Please note that when you do complete these courses, updated transcripts should be submitted directly to the schools to which you are applying
- Please direct the Office of Registrars to send your transcripts to the following address:
CASPA Transcript Processing Center
P.O. Box 9108
Watertown, MA 02471
- The transcripts that you are required to send to CASPA DO NOT get forwarded on to your designated program(s). Upon a programs request, you may need to send an official transcript directly to the school.
- Report all coursework completed above high school level at U.S. and English-speaking institutions exactly as it appears on your official transcript. This includes withdrawn courses, repeats, test credits, and non-graded labs. Coursework must be reported under the actual school, and in some cases, the specific campus, it was taken at.
- It is highly recommended that you also enter any courses that you are currently taking or plan to take in the near future. For instructions on how to enter Planned or In-Progress coursework, please see the "Planned/In-Progress Coursework" section of our FAQ.
- Step-by-step instructions for U.S./Canadian, foreign, and overseas U.S. institutions, please visit the FAQ section of the CASPA website https://portal.caspaonline.org/#.
- Letters of reference must come directly from your letter writer.
- CASPA does not accept Committee letters of recommendation/reference.
- You must enter information for THREE references. You are required to list three individuals even if the programs to which you are applying only require two.
- CASPA has NO requirements regarding the identity of references, but many of the PA programs do. Please contact the programs to which you are applying to determine what requirements, if any, your programs have regarding references' roles or relationships to you.
- All references must be sent to CASPA, NOT the schools to which you are applying.
- Two parts are required for LOR: CASPA request forms and an open letter of recommendation
E-MAIL REQUESTS WILL BE SENT TO ALL ELECTRONIC REFERENCES IMMEDIATELY UPON CLICKING THE SAVE BUTTON. Please advise your references to monitor their junk e-mail and spam folders for messages from "CASPA Messenger," subject heading "CASPA Reference Request," as these e-mails are automated and therefore sometimes filtered as spam. If your reference has not received their request within 24 hours, call or e-mail CASPA Customer Service to have the request resent. DO NOT DELETE AND THEN RE-ADD THE REFERENCE IN ATTEMPT TO RE-SEND THE E-MAIL.
- The only assistance you can request from the Health Professions Office is to receive a letter of evaluation from the Chair.
- Paper letters of evaluation and paper reference request forms cannot be accepted in a paper format; digital submissions only.
- Using your own words, write a brief statement expressing your motivation or desire to become a physician assistant.
- The essay should be no longer than 5000 characters (NOT words).
- After you have created and completed your application, you can e-submit it to CASPA for processing. Processing times vary, but can take up to FOUR WEEKS from the date your application becomes COMPLETE.
- After clicking "e-submit" and completing all of the steps, you will receive a confirmation e-mail and notification to you application message inbox that your application was submitted
- Your application is considered "complete" when the following actions occur:
- All official transcripts are listed, EACH with a date received in your status menu under "transcripts."
- At least two of your references are listed as "completed" with a date completed in your status menu under "references."
- Your payment is marked as received with a date received in your status menu under "payments."
- You have received e-mail confirmation that you submitted the application
Monitoring Application Status
- It is the applicant's responsibility to monitor the status of their application on a regular basis.
- You can monitor the status of your application at any time by clicking on the appropriate heading (ex: transcripts, payment, etc.) under the status menu on your online application. Any updates made occur in real-time, so as soon as an item is received and shows up in the CASPA system, it will also show on your application.
- You may monitor your mailing status under "Programs" in your status menu. Once your application has been mailed, a mailing date will appear next to each school name. Please note that applications are mailed once a week, and are sent both electronically and via paper mail
Information provided in this document was retrieved from the Central Application Service for Physician Assistants on March 22, 2012.