Term Workload Guide
Navigating to Term Workload
Curriculum Management > Instructor/Advisor Information > Instructor Term Workload
Enter the Instructor's CWID in the ID Field, then select Search
NOTE THE TERM appearing in the TERM field. Do NOT change the term in this box. Navigate to the correct term by using the arrows on the far right side of the screen. DO NOT type in the term code in the box; DO NOT use the magnifying glass feature next to the term code box. This will scramble term workload data.
If the semester you need does not exist, select the PLUS sign and add a semester row and enter the new term.
Also, please make sure that the APDB Department Assignment matches the Primary Department:
The Primary Department for a faculty can only be set up or changed on the Instructor/Advisor Table. Please contact the Scheduling Office if you wish to update/change the Primary Department associated with your faculty.
All other instructor assignment and re-assigned WTU information is entered on the Term Workload page.
Data Entry Types for Term Workload
1. Entering Chairperson Date
- Enter IAF for Assign Type
- Click on Assign Type Reason link
- Workload Reason Code: Select Department Chair - 12 Month or Academic Year, as appropriate
- Time Source Code: Department
- Enter APDB Dept ID (ex: 168-CHEM, 101-ACCT, 179-CAS)
- Enter Work Load in Unit Value .500 = 6.00; .750 = 9.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
2. Entering Assigned Time Data
| Assigned Time Codes(s) | Description |
|---|---|
| 11 | Excess Enrollment |
| 12 | New Course Preparations |
| 14 | Course or Supervision Overload (from prior fiscal year) |
| 15 | Non-traditional instruction |
| 16 | In-Service Training for K-12 School Personnel |
| 17 | Credit by Examination/Evaluation |
| 18 | Instructional Support of Graduate Students |
| 21 | Special Instructional Programs |
| 22 | Instructional Experimentation Innovation or Instructional Related Research |
| 23 | Instructional-Related Services |
| 31 | Advising Responsibilities |
| 32 | Instruction-Related Committee Assignments |
| 33 | Curricular Planning or Studies |
| 34 | Accreditation Responsibilities |
| 35 | Instruction-Related Facilities Planning |
| 36 | Probationary Faculty Activities |
| 37 | Exceptional Service Level Activities |
| 41 | CFA Activities |
Workload Assignment Tab
- Enter Assigned Time Description in Information Field
- Enter Code # in Assign Type “IFF” Field
- Enter Assign type Reason as Appropriate
Example: 11 -- Excess Enrollment
- Workload Reason Code: select Excess Enroll (>120) or Excess Enrollment (75-120) as appropriate
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 101-ACCT)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 12 -- New Course Preparations
- Workload Reason Code: leave blank
- Time Source Code: select Department, College or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 675-SOCI, 179-CAS)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 15 -- Non-Traditional Instruction
- Workload Reason Code: leave blank
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 168-CHEM, 101-ACCT)
- Enter Workload in WTU's: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 21 -- Special Instructional Programs (i.e. Team Teaching, Instruction TV, Liaison)
- Workload Reason Code: Team Teaching, Instruction TV, Liaison, as appropriate
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 101-ACCT)
- Enter Workload in WTU’s: 1.50
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 22 -- Instructionally Related Research (IRR)
- Workload Reason Code: leave blank
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 168-CHEM, 101-ACCT)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 31 -- Academic Major Advisor
- Workload Reason Code: leave blank
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 675-SOCI, 179-CAS)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 31 -- Graduate Coordinator, Coordinators, Vice Chair
- Workload Reason Code: Dept Graduate Coordinator, Excess Load or Excess/Dept Staffing, as appropriate
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 675-SOCI, 179-CAS)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 32 -- University Committee
- Workload Reason Code: select Committee Assn – Special or leave blank
- Time Source Code: select University
- Click on OK button
- Enter APDB Dept ID (ex: 254-ENGL)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 33 -- Curricular Planning or Studies (i.e. Curriculum Committee)
- Workload Reason Code: Curriculum Planning
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 168-CHEM, 101-ACCT)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
Example: 34 -- Accreditation Responsibilities
- Workload Reason Code: leave blank
- Time Source Code: select Department, College, University or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 168-CHEM, 101-ACCT)
- Enter Workload in WTU’s: 3.00
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
3. Entering Grant Data
Workload Assignment Tab
- Description: Enter description of the grant in the field
- Assign Type: Select OSF in Assign Type “IFF” Field (OSF = Other Support Funds)
- Click on Assign Type Reason
- Workload Reason Code: Select Grant or Research (Non-GF)
- If it is a non-state Grant, select Reimbursed
- If it is a Chancellor’s, select Chancellor
- If it is a Vice President’s or Provost’s, select University
- Click the OK button
- Enter APDB Dept ID (ex: 146-BIOL)
- Enter the Buy Out WTU’s: 3.00
- Save when complete
Example : Milton A. Gordon Award
- Workload Reason Code: Curriculum Planning
- Time Source Code: select Department, or other funding source as appropriate
- Click on OK button
- Enter APDB Dept ID (ex: 168-CHEM, 101-ACCT)
- Enter Workload in WTU’s
- Use the Plus sign to add more rows of Assigned Time if needed
- Save when complete
4. Entering Dean's Match Data
Often the dean will match a grant buy-out or give assigned time.
- Add a row using the Plus sign
- Enter Dean’s Match for the description in the Information Field
- Enter Code #22 in the Assign Type “IFF” Field
- Workload Reason Code: leave blank
- Time Source Code: select College
- Enter APDB Dept ID (ex: 168-CHEM)
- Enter Workload WTU’s: 3.00
- Save when complete
5. Entering Graduate Assistant Data
- Description/Assign Type: GA
- Workload Reason Code: leave blank
- Time Source Code: select Department or other funding source as appropriate
- Enter APDB Dept ID (ex: 146-BIOL)
- Enter Workload WTU’s: 7.50
- Save when complete
