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Financial Services

Processing Times

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Below is the schedule of business processing times for the most common transaction requests submitted to Financial Services. To ensure compliance with these timelines, please submit all completed requests to the appropriate inbox.

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Items marked with an asterisk (*) require Grant Admin approval before submitting final materials to ASC.

Transaction	Processing Times	Description	Inbox
Accounts Receivable Invoice Requests	3 business days	Preparing and posting invoices for deposit to ASC projects.	[email protected]
Check Deposits	2 business days	Processing and posting checks for deposit to ASC projects.	[email protected]
Check Requests Non Approved vendors	30 business days	When ASC receives a complete W-9 and the address verification response. A full package, including a fully executed Sole Source/Bid Form if required, must be submitted.	[email protected] CP [email protected] SP
Check Requests Approved vendors	7 business days	Processing time is based on receipt of a complete package and note that if the expense is over $5000 it should be accompanied by a fully executed Sole Source/ Bid Form.	[email protected] CP [email protected] SP
Encumbrance Clearance	1-2 weeks	To close out P.O.	[email protected] [email protected]
Foreign Travel Insurance	1-4 weeks	Approved Foreign Travel	[email protected]
Travel Authorization	10 business days	TAA Number	[email protected] [email protected]
Travel Expense Claims	7 business days	Travel expense claimed form signed by traveler.	[email protected] [email protected]
P-Card Credit Increase Requests	3 business days	Temporary credit limit increases.	[email protected] [email protected]
P-Card Requests (New and Account Updates)	Approved application, p-card training is completed, WF mails out card to ASC in 10 business days, card holder will be notified to pick up card at ASC office.	New p-card requests and account updates.	[email protected] [email protected]
P-Card Training	As needed	Cardholder and approving official p-card training.	[email protected] [email protected]
Purchase Order Requests	10 business days	Purchase order (PO) requests including POs for goods or payments for expenses to the university, Competitive Bid Forms, sole source, etc.	[email protected] [email protected]
Independent Contractor Agreements	10 business days based on complexity	*Must have completed checklist from HR. Agreements and contracts for services, i.e., purchases with terms and conditions such as consulting services, speaking engagements, and venue rentals.	[email protected] [email protected]
Service Agreement	10 business days	Agreements and contracts for services, i.e., purchases with terms and conditions such as consulting services, speaking engagements, and venue rentals.
P-Card Reconciliation	3-4 weeks	Close out and post p-card transactions.	[email protected]
Campus Programs Requests	1 week	Any campus program related approvals.	[email protected]

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