Glossary

AA

Affirmative Action

Academic Advisement

Process degree audit reports and facilitate graduation through tracking student degree progress. (Titan Degree Audit, TDA)

ACES

Automated Communication Exchange System – provides batch electronic medical enrollment

Administer Base Benefits

HR module - captures benefit programs, enrollments, dependent information and reports on leave accounting.

Administer Financial Aid

SA module - budgets, packages, awards aid, disburses, and monitors satisfactory academic progress.

Admit Student/ Develop Enrollment

SA module - processes applicants and admits students.

ADO

Additional Day Off

AM

Asset Management (FIS module) - leverages fixed asset inventory and minimizes the cost of tracking physical assets.

AP

Accounts Payable (FIS module) - pays vouchers and processes claims submissions.

APC

Academic Professionals of California (CBID Unit 04)

APDB

Academic Planning Data Base

AR

Accounts Receivable (FIS module) - Efficiently processes transactions and maintains control over accounts receivables.

ATM

Asynchronous Transfer Mode

AW

Administer Workforce (HR module) - stores employee data (personal and job related) “maintains history”.

AWOL

Absence Without Leave

AWPPM

Administer Workforce Policies and Procedures Manual

B/R

Billing/Receivables

Baseline

CMS Baseline Version of PeopleSoft Software

BATS

Baseline Hardware/Software Access, Training and Support

BB

Base Benefits

BE

Budgets & Encumbrances

Billing

FIS module - calculates and submits invoices and manages bill cycle processes.

BMS

Business Management Systems

BOT

Board of Trustees

BPG

Business Process Guide – a step-by-step guide used by end-users as a primary source of documentation.

Build Campus Community

HR module - stores biographical, demographic information and defining academic structure.  This is the integration link between HR and SA.

CB

Cobra

CBID

Collective Bargaining (Unit) Identification

CC

Campus Community

CCC

Campus Community Colleges

Centralization

An administrative unit would be created with the sole purpose of HR data integrity within CMS and no changes would be made to the application for dealing with ‘high frequency’ transactions.

CFA

California Faculty Association (CBID Unit 3)

ChartField

The fields that store your charts of accounts and provide the CMS system with the basic structure to segregate and categorize transactional and budget data. CSU Fullerton uses six ChartFields: Account, Fund, Department, Program, Class, and Project.

CIRS

Campus Information Retrieval System - serves as a data warehouse of employee information.  Many systems, including PIMS and the Payroll system feed CIRS. 

CITS

Chancellor's Office Information Technology Services

CLAS

California Leave Accounting System

CMS

Common Management Systems

CO

Chancellor's Office

COBRA

Consolidated Omnibus Budget Reconciliation Act

CO-TIP

Chancellor's Office-Telecommunications Infrastructure Planning

CPEC

California Post-Secondary Education Commission

CPM

Capital Planning Management

CSEA

California State Employees Association (CBID Units 2, 5, 7 and 9)

CSSA

California State Student Association

CSU

California State University

CSUC

California State University and Colleges

CTI

Commission on Telecommunication Infrastructure

CTIP

Commission on Technology Infrastructure and Partnerships

CTO

Compensatory Time Off

CTPR

Comp Time Premium

CTST

Comp Time Straight Time

DARS

Degree Audit Reporting System

DED

Data Element Dictionary

DIP

Difference in Pay (leave)

Distributed

Departments are given some access to securely enter information needed directly into PeopleSoft. Some review and approval steps would be built in.  Other impacted areas would have enough information to complete their job.

Document Management

Document Management stores organizational knowledge on a server where it can be easily retrieved and shared by those who need it.

EAR

Employee Action Request

EC

Earnings Code

EHDB

Employment History Database

ENC

Encumbrances

EPSS

Electronic Performance Support System

ERP

Enterprise Resource Planning

ERS

Enrollment Reporting Systems

ERSA

Enrollment Reporting System – Applicants

ERSC

Enrollment Reporting System – Continuing

ERSD

Enrollment Reporting System – Degrees

ERSE

Enrollment Reporting System – Exams

ERSO

Enrollment Reporting System – Off-Campus

ERSS

Enrollment Reporting System – Student

ESP

Employee Salary Projection - used by the system wide Budget Office to develop plans and to provide information to a variety of external and internal constituencies, primarily for collective bargaining analysis. 

EUT

End User Training

FAR

Faculty Activity Report

FAS

Financial Aid System

FE

Faculty Events

FERP

Faculty Early Retirement Program

FERPA

Family Educational Rights and Privacy Act

FICA

Federal Insurance Contributions Act (also known as social security)

FICE

Federal Interagency Committee on Education – standard school codes 

FIRMS

Financial Information Reporting Management System - The Financial Information Record Management System (FIRMS) is used to transmit a variety of financial information from CSU campuses to the Chancellor’s Office. Quarterly accounting reports, annual budget data, federal Integrated Postsecondary Education Data System (IPEDS) data, and auxiliary accounting data are transmitted to the Chancellor’s Office via FIRMS. The transmission process includes file transfers, edit processes, and quality assurance report generation.

FIS

Finance Information System

Fit Gap

Fit/gap analysis compares our business processes with CMS to see if we need to change our current processes and if so, where we need to customize it.

FLSA

Fair Labor Standards Act

FMLA

Family Medical Leave Act

Form 456

(see PPT)

Form 457

(see SPAR)

Form 686

Employee Action Request form

Form 687

Separation/Disposition of PERS Contributions form

FPPC

Fair Political Practices Commission

FS

Flex Service

FS

Functional Specification

FTE

Full-Time Equivalent

FTP

File Transfer Protocol

FUG

Finance Users Group

G/L

General Ledger (FIS Module) - Ability to capture benefit programs, enrollments, dependent information and report on leave accounting.

GA

Graduate Assistants (CBID Unit 11)

GSC

Global Service Case (PeopleSoft)

GSI

General Salary Increase

HBO

Health Benefits Officer

HCM

Human Capital Management

HCRA

Health Care Reimbursement Account Plan

HEERA

Higher Education Employer-Employee Relations Act

HEUG

Higher Education User Group

HOSS

Hardware Operation Support & Services

HR

Human Resources

HRA

Human Resources Administration

HRIS

Human Resources Information System

HR-ISA

Human Resources-Information Support and Analysis

HRMS

Human Resources Management System

HRSA

Human Resources Student Administration

HS

Health & Safety

HTML

Hyper Text Mark-up Language

HUG

HR Users Group

IDL

Industrial Disability Leave

IPEDS

Integrated Postsecondary Education Data System

IRCA

Immigration Reform and Control Act of 1986

ISC

Implementation Steering Committee

IT

Information Technology

IUOE

International Union of Operating Engineers (CBID Unit 10)

Job Code

In legacy, it is referred to as class code.

LA

Leave Accounting

LAN

Local Area Network

LCD

Labor Cost Distribution

Provides ability to account for labor cost and sends information to finance system.  This is the primary integration between HR and FIS systems.

LDAP

Lightweight Directory Access Protocol

Learner Services

Allow students to review status of their admissions application, financial aid awards and enroll in classes.

Learning Management

Advisors review student’s academic progress.  Faculty can review their course schedule and class rosters.

LR

Labor Relations

LWOP

Leave of Absence Without Pay

Manage Student Financials

Student financial data including billing students, maintaining student accounts, tuition calculation and processing payments.

Manage Student Records

Schedule classes, register students, produce transcripts, academic record maintenance, post degrees, and post transfer credit.

MEA

Master Enabling Agreement

Module

An independent part of a program.  A function that works seamlessly within an integrated system to enable users to perform a specific set of related tasks.

Module Work Team

Module Work Team members are the primary users of the module.  The can also be referred to as central users.  Example: The majority of employee data entered in Administer Workforce will be completed by HR and Payroll.  Representatives of these units will be a part of the module work team.

Monitor Workplace

HR module - Provides reports for regulatory reporting (i.e., Federal, State, ADA, etc)

MOU

Memorandum of Understanding

MPA

Maternity / Paternity / Adoption

MPC

Master Payroll Certification

MPP

Management Personnel Plan

MSA

Master Services Agreement

MSA

Merit Salary Adjustment

NDI

Non-Industrial Disability Insurance

NGI

Next Generation Internet

OTPR

Overtime Premium

OTST

Overtime Straight Time

PAC

Project Advisory Committee

PBSI

Performance Based Salary Increase

PD

Project Director

PERS

Public Employees’ Retirement System

Personal Portfolio

Allow students to view and maintain own profiles including name, address, phone and email address.

PIA

PeopleSoft Internet Architecture

Pilot Department

A pilot department assists with testing a part of the final system as a gauge to determine the capability of the functionality prior to implementing the entire system to the campus community.

PIMS

Personnel Information Management System - stores biographic and demographic employee data as well as job history and payroll information. 

PIP

Payroll Input Process - a batch front end to the payroll system for special requests for pay.  These special pay types include bonuses, stipends, overtime pay, and pay for hourly employees.

PM

Position Management

Links specific jobs to departments.  Used in budgeting, temporary faculty contract processing, IPEDS reporting and tracking of employee job assignments.

POP3

Post Office Protocol 3

PPM

Payroll Procedures Manual

PPSD

Personnel/Payroll Services Department

PPT

Personnel/Payroll Transaction - Before information is keyed into PIMS, it is first recorded and approved via a Personnel Payroll Transaction form or PPT.  The information in PIMS is sent to the payroll system to generate payroll.

Prototype

Prototyping models your final product and allows you to test attributes of the final product even if it's not ready yet. You simply test using your model.

PS

PeopleSoft

PSD

Personnel Services Division

PSI

Performance Salary Increase

Purchasing

FIS module - creates requisitions and purchase orders.

PWE

Prior Work Experience

RFP

Request for Proposal

RGS

Requisition for Goods and Services

RR

Report Regulations US

RTP

Recruitment, Tenure, Promotion (Process)

RW

Recruit Workforce (HR module) - Tracks applicants, applications and job requisitions.

SA

Student Administration

SAM

State Administrative Manual

SAUG

Student Administration Function Team

SBP

State Personnel Board

SCO

State Controller's Office

Self-Service

Allows users to view and change personal information such as addresses, telephone numbers, emergency contact information, and view leave balances.

SETC

State Employee's Trade Council (CBID Unit 6)

SFA

Student Financial Aid

Shadow System

A system that replicates information and processes of a centralized system outside the control of that central system. These systems may include Microsoft Access databases, spreadsheets, other third party software like File Maker Pro, etc., and other homegrown systems. They support required business functions, but are costly to maintain and when data management principles and disciplines aren’t followed, data consistency and integrity suffers.

SIMS

Student Information Management System

SIMS/R

Student Information Management System – Relational

SIP-IT

System-Wide Internal Partnership for Information Technology

SIS+

Student Information System Plus

SLA

Service Level Agreement

SLOs

Service Level Objectives

SME

Subject Matter Expert (SME) is the individual who has most knowledge of the business process you are inquiring.

SMTP

Simple Mail Transport Protocol

SOSS

Software Operation Support & Services

SPAR

Student Payroll Action Request

SPB

State Personnel Board

SSI

Service-Based Salary Increase

SSN

Social Security Number

STRS

State Teachers' Retirement System

SUAM

State University Administrative Manual

SUPA

State University Police Association (CBID Unit 8)

TA

Teaching Associates (CBID Unit 11)

TD

Temporary Disability

TIG

Technical Infrastructure Group

TL

Time & Labor

HR module that provides functionality to record and process time and capture leave data for all employees.

TPA

Third Party Administrator

TRC

Time Reporting Code

TS

Technical Specification

TSA

Tax Sheltered Annuities

TUG

Technical Users Group

UADP

Union of American Physicians and Dentists (CBID Unit 1)

UMS

Unified Messaging System

UOM

Unit of Measure

User Work Team

User Work Team members are the end-users of the module.  They perform the day-to-day operations within their college/department as it relates to the business process.  They see the end result of the information in PeopleSoft.

WF

Workflow

WTU

Weighted Teaching Units

XML

Extended Mark-up Language