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FERPA Information Release

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The Family Educational Rights and Privacy Act (FERPA) protects students’ personal and educational records, including housing-related information. This means that Housing and Residential Engagement cannot release personal information about its residents to anyone other than the resident themselves unless they provide explicit consent.

However, if a student wishes to release any information to a third party (for example, a family member or guardian), they can do so via the CSUF Student Portal (not the Housing Portal).

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What Information Can Be Released?

By signing the FERPA release, students can allow Housing and Residential Engagement to release the following information to a third party:

  • Room Assignment:  the name of your building and room information (i.e., room number, and location of room) including possible residency in a theme living community and the gender of room assignment
  • Meal Plan:  your meal plan
  • Financial Charges:  Charges and payments posted on your student and housing account, as well as room assignment, as it affects your balance
  • Application/Waitlist Status:  Position on the waitlist and receiving a housing option
  • Maintenance Work Order(s):  Any work order(s) you have submitted or general work orders for your residency

What Information Cannot Be Released?

The release excludes roommate information, resident advisor information, residential conduct-related issues, and accommodations from Disability Support Services.

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How Third Parties Can Request Information

If a third party were to contact Housing and Residential Engagement to inquire about a student’s housing-related records:

  1. Housing staff will verify the FERPA record on file and see what information has been authorized to be released to the third party.

  2. The third-party  MUST  provide the 4-digit code that has been set by the student.

  3. If this has been verified, housing staff will be able to discuss the information authorized by the student.

Is It Required to Sign This to Live On-Campus?

No,  but if you would like to grant a parent, guardian, or another third party access to your housing information and streamline future inquiries, you can complete this form.

Please note that the signature of this form is not required to live on-campus and Housing and Residential Engagement will not deny housing should a student refuse to sign a release.

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Understanding FERPA: A How-To Guide

Access the Authorize to Release Page

How students can authorize the release of their information to specific individuals

Access the Authorize to Release Page

1. Log in to the campus portal and access the Student Homepage in Titan Online

STUDENT HOMEPAGE

2. Click on the Profile tile

3. Click on Authorize to Release

Student Center page

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For Further Information on Authorizing Individuals for records release or removing documents for release Please visit our IT Guide! IT Guide to Authorization to Release

                                 Arrow pointing to Preferred Name button

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