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Meeting Room Reservations

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Looking for a location to host your meeting, event, or training? CSUF Housing and Residential Engagement has five meeting rooms and three outdoor venues available. To begin the reservation process, please complete the form below. Once submitted, a member of the Events & Conference Services team will respond to your request within one week. It is strongly recommended that the request be submitted at least two weeks or more in advance of the desired reservation date. Please note that reservations are not complete until you receive a confirmation email from Housing and Residential Engagement. To schedule a meeting room tour, please contact our Events & Conference Services team at housingevents@fullerton.edu .

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Room Capacities

 
Meeting Room Theater Classroom U-Shape Hollow Square Conference Banquet Banquet Rounds Banquet Squares
Pine 111 76 42 22 32 28 42 72 N/A
Pine 140 76 42 22 32 28 42 72 N/A 
Juniper 111 76 42 22 32 28 42 72 N/A 
Juniper 150 64 30 18 26 20 44 56 24 
Multi-Purpose Room (MPR) 300 144 N/A N/A N/A N/A 192 N/A
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Meeting Room Setup Configurations

Our staff is able to configure the furniture in your meeting space to best suit the needs of your program. For a specific style not listed below, just ask our staff. Contact our Event Services team at  housingevents@fullerton.edu.

Note: The actual number of tables and chairs varies per meeting room. See the capacities chart for details.

Meeting Room Setups. Theater Setup is parallel rows of chairs facing the front of the room. Classroom Setup is paralel rows of tables and chairs facing the front of the room. U-Shape Setup is a group of tables and chairs set up in a u-shaped formation, facing inwards. Banquet squares setup is a group of tables and chairs assembled in groups of 4. Conference Setup is a row of tables with chairs on the outside of the tables. Banquet setup is parallel rows of tables with chairs on the outside of the tables. Banquet rounds setup is a group of round tables with chairs. Hollow square setup is a group of tables assembled in a square formation with chairs on the outside of the square facing inwards.

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View Setup Gallery 

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Meeting Room Gallery

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Meeting Room Rates

For on-campus groups, after your event, an invoice will be sent that reflects all of the charges incurred. Payment can be made via check or ETR.

For off-campus groups, an invoice will be sent prior to your event. A 50% deposit is required two weeks before your event. A final invoice will be sent after your event with all charges incurred. 

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We ask that you let our team know at least 1 week before your event if you would like to make any changes or cancellations to your reservation.

The Housing and Residential Engagement Department will make every attempt to not charge for reservation costs when reservations are canceled. Costs for which services have already been provided at time of cancellation request, e.g. equipment set up in reserved space, will be charged.

Student Organizations will not be able to use this form to request space reservations in Student Housing. Registered Student Organizations should instead submit an event request on  TitanLink

Group Rate for 1-4 Hour Meeting Room Rental Rate for 4-8 Hour Meeting Room Rental Rate for 1-4 Hour MPR Rental Rate for 4-8 Hour MPR Rental
Recognized Student Club or Organization No Charge No Charge No Charge No Charge
On-Campus Department or Conference Group Rate  $50 or included with a
$300+ catering order 		$100 or included with a
$600+ catering order  		$150 or included with a $300+ catering order $300 or included with a $600+ catering order
Off-Campus Group $100 or included with a
$500+ catering order  		$200 or included with a
$1,000+ catering order   		$300 or included with a $600+ catering order $600 or included with a $1,000+ catering order
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Ready to reserve your room!

Space Reservation Form

 

 

 

1. Access Time

                    a. Event Setup may begin no earlier than 8:15 AM.

2. On-Campus Departments, Conference Groups, and Off-Campus Organizations

  • Room reservations must be submitted at least 3 weeks prior to the event date.
  • Requests submitted after this deadline will not be approved.

3. Student Organizations

  • Reservation requests must be submitted through TitanLink at least 2-4 weeks in advance.
  • Requests submitted after this timeframe will not be approved.

4. Titan Eats/Chartwells Catering

All catering requests must go through Titan Eats/Chartwells. Chartwells has first right of refusal. If they cannot accommodate your request, you may use an outside vendor with proof of their response.

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Important Information!

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We only allow meeting room reservations to be made within the same fiscal year due to pricing and staffing. Currently, we are only accepting reservations for this fiscal year. For the next fiscal year (July 2026-June 2027), we will begin accepting reservations on May 1, 2026.

Outdoor events must be in collaboration with Housing & Residential Engagement (HRE), open to all Housing residents, cannot block fire lanes/exits/entrances, and must follow catering/public event policies. HRE does not provide furniture or setup for outdoor events.

If your setup request does not match one of the 8 standard layouts, a custom setup fee may apply (minimum $72, subject to workload).

Please note that the current pricing applies only to this fiscal year (July 2025-June 2026). Prices are subject to change for reservations in the next fiscal year (July 2026-June 2027). These rates will be advertised on our website and request form prior to submissions being accepted

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Frequently Asked Questions!

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Reservation Process

How many weeks in advance can I request to book a space?

Student organizations can book their reservations 2-4 weeks in advance.

CSUF departments and off-campus departments can book their reservations 3 weeks in advance.

How can I reserve a meeting space?

Student organizations must submit a request through TitanLink

CSUF departments and off-campus departments can make a reservation by filling out the Space Reservation Form on our meeting room reservations page. 

When is a reservation confirmed?

Reservations are reviewed 3-5 days after submission, once confirmed you will receive a confirmation email with further instructions and billing information. 

When can I cancel a reservation?

We ask you to let our team know at least 1 week before your event if you would like to make any changes or cancellations to your reservation. 

Is there a charge for canceling a reservation?

We will make every attempt to not charge for reservation costs when reservations are canceled. Costs for which services have already been provided at time of cancellation request, e.g. equipment set up in reserved space, will be charged. 

Can I reserve a space after regular business hours or on weekends?

Yes, after-hours reservations are permitted on weekdays. Please note that weekend reservations are currently not available.

Student Organization Reservation requests on TitanLink

How can I request to reserve a space in housing through TitanLink? 

To request a space in Housing, please submit your reservation through TitanLink. Log in to your TitanLink account, navigate to your organization’s page, select “Manage Organization,” then go to the “Events” tab and click “Create an Event.” Complete the event details and submit your request for review.

What is the process for Housing to communicate with student organizations via TitanLink?

Reviewers may use the Discussion section of your TitanLink submission to ask questions or request clarification about your reservation. Be sure to check this section regularly after submitting your request.

What does a “denied” event submission indicate?

The space you requested isn’t available at that time.

You want more event dates than what was listed.

The submission is missing important details and needs to be filled out again.

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Meeting and Event Spaces

What is included in the listed room rates? 

The room rate includes the room rental, provides tables/chairs,and audio/visual equipment (projector/screen) and (microphone by request, in Laurel MPR only). 

Are linens provided for events?

Linens are not provided. Event organizers are responsible for ordering their own tablecloths or other linens. We recommend going through Create-A-Party or another approved vendor.

Where can I get assistance if something is not working in my meeting room?

If you experience any issues with our meeting rooms, please contact the Housing Office at 657-278-2168 Monday through Friday between 8 a.m. and 5 p.m., or visit us in person. For assistance between 5 p.m. and 9 p.m. Monday through Friday, please visit our Holly Mailroom (located next door to the Housing Office).

Can I host an outdoor event in Housing spaces like the Piazza or Oval?

Yes, outdoor events are allowed but must be hosted in collaboration with Housing & Residential Engagement (HRE) and open to all Housing residents. Organizers must provide their own furniture and setup, ensure fire lanes and entrances remain clear, and follow catering and public event policies.

 

Payment Information 

When is payment due for an event

For on-campus groups, after your event, an invoice will be sent that reflects all of the charges incurred. Payment can be made via check or ETR.

For off-campus groups, an invoice will be sent prior to your event. A 50% deposit is required two weeks before your event. A final invoice will be sent after your event with all charges incurred. 

Have another Question?

For Meeting Room-related questions and concerns, please contact  housingevents@fullerton.edu  .

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