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Meeting Room Reservations

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Looking for a location to host your meeting, event, or training? CSUF Housing and Residential Engagement has five meeting rooms and three outdoor venues available. To begin the reservation process, please complete the form below. Once submitted, a member of the Events & Conference Services team will respond to your request within one week. It is strongly recommended that the request be submitted at least two weeks or more in advance of the desired reservation date. Please note that reservations are not complete until you receive a confirmation email from Housing and Residential Engagement. To schedule a meeting room tour, please contact our Events & Conference Services team at [email protected] .

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Meeting Room Setup Configurations

Room set ups are pre-configured. For a specific style outside of the pre-configured setup, an additional $100 set up fee will apply.

Note: The actual number of tables and chairs varies per meeting room. See the capacities chart for details.

meeting room configurations

room configuration

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Room Capacities

Reminder: Room set ups are pre-configured. For a specific style outside of the pre-configured setup, an additional set up fee will be applicable.

Meeting Room	Theatre	Classroom	U-Shape	Hollow Square	Banquet Rounds
Pine 111 and Juniper 111 (pre-configured to classroom)	76	42	22	32	72
Pine 140 (pre-configured to banquet rounds)	76	42	22	32	72
Multi-Purpose Room (MPR) (pre-configured to banquet rounds)	300	144	N/A	N/A	192

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View Setup Gallery

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Meeting Room Gallery

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Meeting Room Rates

For on-campus groups, after your event, an invoice will be sent that reflects all of the charges incurred. Payment can be made via check or ETR.

For off-campus groups, an invoice will be sent prior to your event. A 50% deposit is required two weeks before your event. A final invoice will be sent after your event with all charges incurred.

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Please let our team know at least 1 week before your event if you would like to make any changes or cancellations to your reservation.

Cancellation policy is as follows:

Cancellation within 48 hours still pay full charge.

Cancellation within 1 week

MPR - pay 50% of the full charge

Pine & Juniper - 25% of the full charge

Please note: Housing and Residential Engagement reserves the right to cancel an event due to an unanticipated Campus need. HRE also reserves the right to cancel or void any Event Reservation Request if it does not comply with university policies and/or the reservation details are not finalized.

Student Organizations will not be able to use this form to request space reservations in Student Housing. Registered Student Organizations should instead submit an event request on TitanLink

Group	Rate for 1-4 Hour Meeting Room Rental	Rate for 4-8 Hour Meeting Room Rental	Rate for 1-4 Hour MPR Rental	Rate for 4-8 Hour MPR Rental
Recognized Student Club or Organization	No Charge	No Charge	No Charge	No Charge
On-Campus Department or Conference Group Rate	$180.00	$230.00	$280.00	$430.00
Off-Campus Group	$230.00	$330.00	$430.00	$730.00

Access Time

Event Setup may begin no earlier than 8:15 AM.
Weekday events may end no later than 9:00 PM.
Weekend events may end no later than 3:00 PM.

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Ready to reserve your room!

Space Reservation Form

What's included in room reservations?

For all Rooms:

Room Access
Tables & Chairs (according to the established room set up)
Tables and Chairs are all standard size

Reservations in the MPR include:

Projector + Screen	Zoom Camera	2 microphones	USB-C/HDMI cord
Public Gender Neutral Bathroom Access	Close by Lactation Room - needs to be reserved through campus process*	Kitchen Access that includes a refrigerator and counter space, a $30 fee will be assessed if space is not cleaned up.	Presentation clicker

Reservations in Juniper & Pine Rooms

TV	Zoom Camera	Presentation clicker
Whiteboard & Whiteboard Markers	Air Play, HDMI Cord, or Mac Mini connection	Public Gendered (M/F) Bathroom Access (located inside first year Residence Halls)

On-Campus Departments, Conference Groups, and Off-Campus Organizations

Room reservations must be submitted at least 3 weeks prior to the event date.
Requests submitted after this deadline will not be approved.

Student Organizations

Reservation requests must be submitted through TitanLink at least 2-4 weeks in advance.
Requests submitted after this timeframe will not be approved.

Titan Eats/Chartwells Catering

All catering requests must go through Titan Eats/Chartwells. Chartwells has first right of refusal. If they cannot accommodate your request, you may use an outside vendor with proof of their response.

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Important Information!

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We only allow meeting room reservations to be made within the same fiscal year due to pricing and staffing. Currently, we are only accepting reservations for this fiscal year. For the next fiscal year (July 2027-June 2028), we will begin accepting reservations on June 1, 2026.

Outdoor events must be in collaboration with Housing & Residential Engagement (HRE), open to all Housing residents, cannot block fire lanes/exits/entrances, and must follow catering/public event policies. HRE does not provide furniture or setup for outdoor events.

If your setup request does not match one of our preset configurations, a $100 custom setup fee will apply.

Please note that the current pricing applies only to this fiscal year (July 2026-June 2027). Prices are subject to change for reservations in the next fiscal year (July 2027-June 2028). These rates will be advertised on our website.

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Frequently Asked Questions!

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Reservation Process

How many weeks in advance can I request to book a space?

Student organizations can book their reservations 2-4 weeks in advance.

CSUF departments and off-campus departments can book their reservations 3 weeks in advance.

How can I reserve a meeting space?

Student organizations must submit a request through TitanLink

CSUF departments and off-campus departments can make a reservation by filling out the Space Reservation Form on our meeting room reservations page.

When is a reservation confirmed?

Reservations are reviewed one week after submission. Reservations are confirmed only with a confirmation email. Submitting your reservation request is not a confirmation and does not guarantee your reservation.

Is there a charge for canceling a reservation?

Meeting Room Cancellation Policies

Cancellation within 48 hours still pay full charge

Cancellation within 1 week

MPR - pay 50% of the full charge

Pine & Juniper - 25% of the full charge

Can I reserve a space after regular business hours or on weekends?

Yes.

Event setup may begin no earlier than 8:15 AM.

Weekday events must end no later than 9:00 PM.

Weekend events must end no later than 3:00 PM.

Student Organization Reservation requests on TitanLink

How can I request to reserve a space in housing through TitanLink?

To request a space in Housing, please submit your reservation through TitanLink. Log in to your TitanLink account, navigate to your organization’s page, select “Manage Organization,” then go to the “Events” tab and click “Create an Event.” Complete the event details and submit your request for review.

What is the process for Housing to communicate with student organizations via TitanLink?

Reviewers may use the Discussion section of your TitanLink submission to ask questions or request clarification about your reservation. Be sure to check this section regularly after submitting your request.

What does a “denied” event submission indicate?

The space you requested isn’t available at that time.

You want more event dates than what was listed.

The submission is missing important details and needs to be filled out again.

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Meeting and Event Spaces

What is included in the listed room rates?

The room rate includes the room rental, provides tables/chairs,and audio/visual equipment (projector/screen) and (microphone by request, in Laurel MPR only).

Are linens provided for events?

Linens are not provided. Event organizers are responsible for ordering their own tablecloths or other linens. We recommend going through Create-A-Party or another approved vendor.

Where can I get assistance if something is not working in my meeting room?

If you experience any issues with our meeting rooms, please contact the Housing Office at 657-278-2168 Monday through Friday between 8 a.m. and 5 p.m., or visit us in person. If after hours text (657) 946-6833 | Weekends - text (657) 635-7377.

Can I host an outdoor event in Housing spaces like the Piazza or Oval?

Yes, outdoor events are allowed but must be hosted in collaboration with Housing & Residential Engagement (HRE) and open to all Housing residents. Organizers must provide their own furniture and setup, ensure fire lanes and entrances remain clear, and follow catering and public event policies.

Payment Information

When is payment due for an event

For on-campus groups, after your event, an invoice will be sent that reflects all of the charges incurred. Payment can be made via check or ETR.

For off-campus groups, an invoice will be sent prior to your event. A 50% deposit is required two weeks before your event. A final invoice will be sent after your event with all charges incurred.

Have another question?

For Meeting Room-related questions and concerns, please contact [email protected].

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