25Live Event Requests

Find Available Locations

How to find available locations

Action	Screenshot
1. When you land on the 25Live page, select "I know WHEN my event should take place" under Find Available Locations
2. Type in pertinent information and click on Show me what's available! To choose the suggested room, select Use This Location To see other available times for a certain room, click on the Room number, ie H530 To widen your search for available rooms, check for Locations with a Larger or Smaller Capacity

Request a Room

To request a room, Create an Event by clicking on the pencil icon 

Event Wizard: The following information is required:

1. Event Name | Event Title | Event Type | Organization
2. Expected Attendance: Enter the minimum number of attendees. This gives you a broader range of rooms to choose from.
3. Does this event repeat (same time)? (daily/weekly/multiple days) Y/N
4. Event Start & End Time,
   1. Allow 10-15 minute passing window before next event (e.g. 10-10:15 a.m.)
   2. If needed, include Setup/Takedown time within the Event Start & End Time.
5. Select Locations
   Locations you have selected will already appear in the bottom right-hand corner.
   
   If needed, this screen allows you to search and add more rooms to your request.
   
   Remove rooms by clicking the red X , Favorite this location by clicking the star icon. 
   **If this event requires multiple rooms, please indicate why in the Internal Notes screen,
   
   Setup Instructions: For instructions or comments that you would like to appear on the Confirmation PDF, use this field. By default: Lock/Unlock, Custodial Services, and related information are provided in this field.
6. Scheduler person creating this even request in 25Live,
   Requester organizer/host of the event.
7. Internal Notes Provide notes or additional information to the approver.
8. Event State Tentative
9. SAVE

Check Request Status

Request Status: Assigned / Denied?

You will get a notification email regarding the status of your request.

To check on the status of your request:

• Navigate to Your Upcoming Events on the homepage.
• Click on the name of your event.
• Under the Details tab, click [+] next to Assignments to expand the view.
• Locations that have been successfully assigned will have a blue cube 
  If the cube is gray, the room is still pending approval.

In this example, CS 110A was approved. CS 110B is pending approval. If denied, it will no longer appear on the event.

Click Edit this Event to make changes to event details or request additional rooms.

After the event state is Confirmed

To Cancel or request changes to the event, click More Actions… and Email Event Details.