Term Roll
To create a new semester, we roll from a previous semester. (e.g., We copy Fall 2020 to create Fall 2021.) To download the class schedule to a spreadsheet, use this query. ("Class Schedule by Term Only)
1. Build Phase
Purpose: Determine days of the week, times, rooms, and modality in which classes will be offered.
- Add / remove sections, meeting times, rooms, topic numbers, section numbers, class notes, etc.
- House as many sections as possible!
- “First rights” general-use classrooms are allocated to each college during the Build Phase only. Take advantage of this time to schedule rooms according to your college’s preferences.
- For classes you are unable to find rooms: Set both the Enrollment Cap and the Requested Room Cap to the desired number of seats.
Other tasks:
- To set up combined or cross-listed sections, contact scheduling@fullerton.edu
At the end of the Build Phase, ownership of general-use classrooms reverts to the general pool for unhoused classes. The Scheduling Office will lock department coordinator access in order find rooms for the remaining unhoused classes based on the enrollment cap.
2. Edit Phase
Purpose: Access is reopened for department coordinators to proofread before the schedule is published.
- All sections must have the Facility ID populated (except supervision TBA sections). House any class sections without rooms.
- Often we are unable to find available rooms when the enrollment cap is too high, or the class occurs during high peak hours (Monday – Thursday, 10 AM–4 PM).
- To ask for an available general-use classroom, email scheduling@fullerton.edu with the new desired class time and enrollment cap. We will respond with potential available rooms. If you decide to use them, attach the room to the section immediately. Room requests are held for three (3) days only before they revert to the general pool.
- If the department is unable to locate a room, the section must be deleted before Go Live. Use the Delete [-] button on the Basic Data tab of Maintain Schedule of Classes to completely remove the section.
3. Go Live
Go Live means that the schedule is published, viewable to students and the public. Changes must be submitted using a Schedule Change Form (SCF) approved by the Dean's Office & Department Chair.
However, AFTER Go Live, department coordinators will still have access to change:
- Enrollment and Wailist Caps in Update Sections of a Class
- Print/Nonprint in Update Sections of a Class
- Consent in Update in Sections of a Class
- Class Status (Active, Tentative, Stop) in Update Sections of a Class
- Instructors in Schedule Class Meeting
Class notes and supervision section requests may be emailed to scheduling@fullerton.edu. All other changes (cancel, convert, async <--> sync will require SCF.
Instructor Changes
The Class search will display "Staff" if the instructor is left blank.
Please remember two things when adding instructors:
1. Give APPROVE access for every meeting pattern with instructors attached. Otherwise, the instructor might be blocked from entering grades at the end of the term.
2. Give IFF only once to each instructor. Set the rest to Not Include.
