Athletics Academic
Services
The mission of Athletics Academic Services is
twofold: 1) to provide academic and effective support services
for CSUF student-athletes so they will persist until they
graduate and 2) to ensure student-athletes receive the information
they need to be in compliance with NCAA rules for academic
eligibility. The department is responsible for approximately
375 student-athletes and former student-athletes. A variety
of programs and services have been established to fulfill
these missions.
Academic advisement in general education
is provided by the department to all new and continuing student-athletes.
Referrals are made to departmental faculty for major-course-study
advisement. All student-athletes register for classes through
the department, where they receive assistance in filling out
forms and selecting classes.
Academic assistance is provided to all student-athletes
in the way of tutoring, study skills, and faculty and peer
mentoring. The department, in conjunction with the Student
Study Center on campus, provides strategies classes, examination
preparation services, a Computer Assisted Instruction (CAI)
lab, and compliance with EPT/ELM regulations monitoring. Student-athletes
who are on probation or entered the university as exception-admits
meet with counselors twice a month to work on study skills,
goal setting, time management, and any academic concerns they
may have throughout the semester.
Academic progress is monitored by sending
grade-check forms to faculty members who have student-athletes
enrolled in their classes. When the faculty reports back,
the coaching staff is alerted to potential problems and the
student-athletes are called in for counseling. A weekly accounting
of hours for mandatory study hall is sent to the coaching
staff and the Director of Athletics.
NCAA eligibility is tracked by the
Director of Academic Services for all student-athletes
to ensure each is in compliance with the various NCAA eligibility
rules, such as "normal progress" and the "75/25%
rule.” There is constant communication between the director,
the faculty athletic representative, the coaching staff, and
the student-athletes. Prior approval forms for summer classes
are routed from this office to the faculty representative.
Athletics Academic Services is responsible
for the recognition of student-athletes who are successful
in their academic endeavors. Each semester, student-athletes
who have achieved a minimum 3.00 GPA are recognized by the
department through the Athletics Honor Roll. NCAA and Big
West Scholar athletes also are nominated by the department
in conjunction with the coaching staff. At year end, graduating
seniors, Honor Roll student-athletes, and NCAA and Big West
scholars are honored at an Academic Recognition Dinner hosted
by Athletics Academic Services.
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Academic
Requirements For Student-Athletes
The mandatory study hall requirement is four
hours per week for all student-athletes with a cumulative
CSUF grade point average (GPA) of less than 2.0 or those who
earned less than a 2.0 GPA in the previous semester. Individual
teams may have additional study hall requirements.
Any semester a student-athlete falls below
a 2.0 CSUF GPA, that student-athlete automatically will be
placed on Athletics Department academic probation.
Two consecutive semesters below a 2.0 CSUF
GPA shall result in a student-athlete being declared academically
ineligible for competition unless his/her cumulative CSUF
GPA is at least 2.25.
If in the first semester of a student-athlete’s
last year of eligibility (or anticipated last season of competition)
he/she earns less than a 2.0 GPA, his/her cumulative CSUF
GPA must be above 2.0 for the student-athlete to remain eligible
for competition.
With prior approval by the
Faculty Athletics Representative, and within the limits
established by NCAA policy, student-athletes who have been
declared academically ineligible for competition may use coursework
done at CSUF during intersession and summer school to improve
their semester GPA. Intersession work will be factored into
the fall semester GPA, summer school work will be calculated
into the spring GPA. If the courses taken result in student-athletes
achieving above a 2.0 for the appropriate semester, that semester
will no longer be considered as below 2.0 GPA for the purposes
of this policy.
Student-athletes declared academically ineligible
shall have their eligibility reinstated upon completion of
a semester's coursework at CSUF (12 units minimum) with a
GPA of 2.0 or higher.
For the purposes of implementing this policy,
semester grades will be considered official on the day transcripts
are available from the Office of Admissions and Records. After
review of transcripts, student-athletes subject to loss of
eligibility for competition will be notified of their academic
deficiencies. Ineligibility for competition will become effective
14 calendar days after grades are official.
Procedures for filing appeals for continuing
eligibility:
- Appeals will be reviewed by the Academic Standards Sub-Committee
of the Athletics Council, which will make decisions concerning
reinstatement of eligibility. Students shall remain ineligible
during the appeal process.
Normal NCAA satisfactory-progress rules will govern the total
number of units a student-athlete must earn each year, with
the following exception: Of the 24 total units required by
the NCAA, a minimum of 18 units must be either general-education
courses, courses required for his/her major, or courses that
are electives within the major.
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Athletics Code of Conduct
As student-athletes at Cal State Fullerton
we are expected to conduct ourselves in a manner that represents
the entire athletics department—in the classroom, on
the field in both competition and practice, and off the field
in the community. The following set of guidelines comes direct
from us, the student-athletes. As Titans, we are expected
to follow these standards:
- IN THE CLASSROOM—Titans respect their teachers
and fellow students. They attend classes and, while in
class, they do not cause disturbances. They do not use
their positions as athletes to try to influence instructors
or as an excuse for missing assignments or classes. If
they are going to miss class for athletics-related reasons,
they inform the teacher in advance in a polite manner.
Most importantly, they give students and instructors
a positive image of Titan student-athletes.
- ON THE FIELD—Titans show sportsmanship in both
competition and practice. They respect their coaches and
their teammates. They respect the staffs and players of
the opposing teams. They respect the officials who oversee
competition and those from their own university as well
as the universities that serve as their competition. They
do not let the actions of spectators affect their actions.
They do not use vulgar or abusive language in any form.
They show sportsmanship in both victory and defeat. Most
importantly, they give spectators, opposing teams and
their staffs, and officials a positive image of Titan
student-athletes.
- OFF THE FIELD—Titans represent themselves, their
teammates, and their athletics department in a positive
way. They do not try to draw negative attention to themselves
by such things as being abusive at a club or party. When
wearing something that associates them with their teams
or their department, they act in a responsible and dignified
manner. They respect people as they would like to be respected
themselves. They follow the rules of society and do not
act as if they are special just because they are student-athletes.
Most importantly, they give everyone who sees them
a positive image of Titan student-athletes.
CREDO:
As a Titan, I realize that I must conduct myself in a manner
which does not in any way detract from the accomplishments
of my teammates, my athletics department, my university,
or myself. I expect student-athletes from all Cal State
Fullerton teams to act in the same manner. I realize that
my failure to follow these guidelines may result in disciplinary
actions by my coach and/or the CSUF athletics department.
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Guidelines to the
Grant-in-Aid Process
- Coach fills out a Grant-In-Aid
Request Form completely.
- Request form is submitted or e-mailed to the coordinator
of athletics admissions & eligibility for printing
of Grant-In-Aid
Form and National
Letter of Intent.
- Grant-In-Aid
Form(s) (actually 2 computer-generated "originals")
are given to Senior
Associate Director of Athletics for signature.
- The 2 Grant-In-Aid
Form(s) are given to coach for signature, then
the coach gives them to student-athlete to sign. The
student-athlete keeps one copy and the remaining copy
is returned to the athletics office and from there
it is sent to Financial Aid.
- After Financial Aid personnel input and sign the
Grant-In-Aid
Form copies are distributed as follows:
1 copy remains at Financial Aid
1 copy returned to Department of Athletics
NOTE:
It is very important that ALL information is
filled out on the Grant-In-Aid
Request Form, including fees (full or partial
dollar amounts), monthly dollar amounts, meals,
book voucher, academic year, and effective dates.
- If the student-athlete needs a National
Letter of Intent to be completed, please remember
to mark that area on the request form.
- All Grant-In-Aid
Request Form(s) need middle name or middle initial
for National Letter of
Intent .
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"Fifth"
Year Grant Program
The California State University, Fullerton Department
of Intercollegiate Athletics "Fifth" year grant
program functions with the sole purpose of providing student-athletes
who have exhausted their athletic eligibility financial help
to complete their education at California State University,
Fullerton within the following guidelines:
- The 5th year grant is awarded for one year
(two semesters), and may not exceed the cost of books and
in-state (resident) fees.
- The grant cannot exceed the athletic grant given in the
previous academic year.
- The grant is awarded to athletes who have exhausted their
athletic eligibility and meet the following requirements:
- Are within the 6 year clock required by the NCAA for
awarding of athletic aid. (An athlete may receive 5 years
of athletic aid within 6 years after initial enrollment
in a collegiate institution - NCAA Bylaw 15.01.5c)
- Have not already received 5 years of aid (NCAA Bylaw
15.01.5c) including all secondary institutions the student
has attended prior to Cal State Fullerton.
- Have not graduated from a 4 year institution.
- Received athletic aid the previous academic year (the
year the athletic eligibility is exhausted.)
- Sports may supplement (contingent upon their budget) the
"Fifth" Year grant up to, but not exceeding, the
amount of a full NCAA grant.
- Prior to awarding and signing the grant, the athlete must
meet with the Athletic Admissions & Eligibility Coordinator
in order to review that the above criteria have been met.
Book Vouchers and Reimbursements
A student-athlete receiving a "book" award on an
athletics grant may have books provided (via book vouchers
or reimbursement) for enrolled classes. This provision covers
only required textbooks or copied packets and other materials
identified on the course syllabus for courses that are completed
in full. Book vouchers or reimbursements are not to exceed
the amount stated on the grant, unless the grant book amount
is for the NCAA maximum of $400—then vouchers and reimbursements
will be provided for all enrolled and completed courses. If
book purchases are made for a course later dropped, books
are to be returned immediately to the Titan Bookstore for
account credit, or to the coach or Athletics Business Office.
Failure to do so will result in a hold being placed on the
student’s university account, which will prevent certain
privileges, including registration.
Book Vouchers
A Book Voucher
Form for each student-athlete is provided by the Athletics
Business Office and/or the Athletic Eligibility and Admissions
Coordinator and given to the coach for distribution at the
start of each semester. The voucher is only to be used at
the campus bookstore as indicated above. The student-athlete
may obtain additional vouchers or vouchers for the Little
Professor Bookstore at the Athletics Business Office or the
Athletic Eligibility and Admissions Coordinators office.
Reimbursement
Required textbooks or copied packets identified on the course
syllabus not available through the campus bookstore or the
Little Professor Bookstore may be purchased by student-athletes
from personal funds and reimbursed up to the amount as previously
indicated. To receive reimbursement, submit the original receipt,
name, student ID# and sport to the Athletics Business Office
or coach. Also, be prepared to show the applicable course
syllabus. Reimbursement requests submitted by Monday afternoons
are typically available for pickup in the Athletics Business
Office on Friday of the same week.
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Athletics
Department Medical Insurance Information
Introduction
The Department of Athletics at CSUF is concerned
with the health care of its student-athletes. The responsibilities
of its Athletics Training Program include prevention, evaluation,
referral, treatment, and rehabilitation of injuries or illnesses
sustained during practices or games while competing for CSUF.
The Department of Athletics WILL NOT be responsible for medical
coverage for any pre-existing injury or illness.
Student-Athlete Responsibilities
- To ensure that all student-athletes receive medical benefits
from the health-care personnel, the following procedures
MUST BE FOLLOWED:
- Upon sustaining ANY injury during practice or competition,
regardless of severity, the student-athlete MUST report
immediately to the on-duty athletics trainer.
- If emergency treatment is required while the student-athlete
is away from the campus, it is the responsibility of
the accompanying athletics trainer, or head coach in
the absence of an athletics trainer, to contact appropriate
medical personnel and return all medical bills to the
head athletics trainer upon return to CSUF.
- Referrals to the team physician may be made only
by the certified athletics training staff.
- Any outside physician seen without authorization of
the certified athletics training staff may result in
the student-athlete being responsible for the full payment
of all medical bills.
- Any medical bills received by the student-athlete
that were cleared by the certified athletics training
MUST be brought immediately to the head athletics trainer
for payment.
Previous Injuries
Neither the Department of Athletics nor the
CSUF secondary insurance provider will be responsible for
pre-existing injuries, surgery, or illness. Any conditions
identified as pre-existing will be discussed with the student-athlete
upon arrival at CSUF. Suggestions for care will given at that
time.
Dental Coverage
Treatment of cavities or cleaning of teeth
will not be paid for by the Department of Athletics. Any damage
to the teeth incurred during practice and/or competition must
be reported to the athletics training staff immediately. Any
payment of medical bills for dental work resulting from such
injuries must be authorized by the head athletics trainer.
Eye Glasses
Athletes will be provided corrective optical
lenses (glasses, contact lenses, or protective eyewear) ONLY
if vision problems are determined to be a result of participation
in intercollegiate sports or the athlete requires vision correction
to participate in intercollegiate athletics.
Athletics Training
Procedures
Medical Insurance Policies
The CSUF Department of Athletics provides
outstanding care to its student-athletes. It also provides
insurance coverage within specific NCAA limitations and guidelines.
The following is an explanation of the university's procedures
concerning athletics injuries and payment of medical expenses.
As a student-athlete at CSUF, it is extremely important that
you understand the nature of the medical insurance policy
provided for athletics injuries.
- Only those medical expenses due to injury or illness sustained
by the student-athlete as a direct result of practice or
participation in intercollegiate athletics at CSUF and cleared
by the Certified Athletics Training Staff can be covered
by our insurance policy. Expenses to treat a student-athlete's
injury or illness not a result of practice or participation
in intercollegiate athletics at CSUF can not be covered.
These include off-season, non-team-related orthopedic injuries,
pre-existing injuries, or medical procedures such as cardiac
testing, appendectomy, tonsillectomy, hernia, etc. Therefore,
it is recommended that all student-athletes carry health
and accident insurance that will cover them in the above
types of situations. Also, please note that the insurance
coverage for any injury will be in effect for two years
from the date the injury occurred and will expire after
that time period.
- In all cases involving an injury due to competition or
organized practice, the Department of Athletics’ insurance
is considered excess, or secondary, and the athlete's personal
or parental health insurance is considered primary. This
means that the student-athlete and/or his/her parents must
first submit a claim to the primary health insurance company.
After it has paid on the allowable charges, a copy of the
Explanation of Benefits and/or a statement showing the balance
should be sent to the Head Athletics Trainer. The balance
will then be paid by CSUF insurance. No expenses should
be incurred by the student-athlete or his/her parents if
the medical problem is due to participation in CSUF intercollegiate
sports. Therefore, if there are any deductibles or expenses
not covered by the primary insurance, please contact the
Head Athletics Trainer, and CSUF will take care of those
charges.
- Student-athletes with HMO (Health Maintenance Organizations
such as Kaiser, Maxicare, Cigna, Foundation, etc.) insurance,
must visit their HMO physician for primary evaluation, diagnostic
testing, and surgical procedures (unless cleared by the
Department of Athletics administration). The CSUF athletics
training staff will assist in every way to expedite appointments.
- The Department of Athletics will not be responsible for
costs of any medical services except those cleared through
the CSUF athletics training staff. Any athlete who takes
it upon him/ herself to seek medical services without authorization
from the CSUF team physician or athletics training staff
does so at his/her own expense.
- Minor injuries, minor illnesses, and other medical concerns
are taken care of by the athletics training staff, the CSUF
Health Center medical staff, and the team physicians. The
student-athlete should report any injury and/or illness
to the athletics training staff as soon as possible.
Health Screening and Physical Exam Procedures
The Department of Athletics requires every
student-athlete to obtain a yearly physical examination prior
to the beginning of his/her intercollegiate practices and/or
competitions. This is facilitated by the athletics training
room staff in one of two ways:
- The student-athlete may choose to obtain a physical exam
from the CSUF Student Health Center. There is no fee for
this service, and it is a simple process: The student-athlete
first must receive a health center referral form from the
athletics training room. Then he/she reports to the health
center for the first phase of evaluation, which is the laboratory
work (i.e. blood and urine tests). No appointment is necessary
for this. The student-athlete may walk in at any time during
regular health center hours. After the lab work has been
completed, the student-athlete will be given an appointment
to be seen by a physician, who will complete a physical
examination. (Any student-athlete who does not keep the
appointment without calling to reschedule will be charged
$35.00 by the health center.) Upon completion of the examination,
the health center will provide a verification form to the
student-athlete, who must then present this verification
to athletics training personnel. It should be noted that
a student-athlete must be officially admitted to the University
in order to obtain services from the health center and the
athletics training room.
- A student-athlete may obtain a physical exam from an off-campus
source, although a CSUF physical form, available in the
athletics training room, should be used. Should a student-athlete
choose to do this, all costs would be his/her responsibility.
Once the student-athlete has received clearance from his/her
outside physician, written verification must be presented
to athletics training personnel.
All physicals will be considered current for 12 months from
the date of the exam. At that time, the student-athlete will
be required to obtain an updated physical exam.
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NCAA Special Assistance
Fund
The Special Assistance Fund is provided through
the revenue distribution plan of the NCAA. Its purpose is
to assist student-athletes with special financial needs.
The following student-athletes are eligible
to apply for funds by submitting the NCAA
Special Assistance Fund Application to the office of the
Director of Athletics:
A. Pell-eligible student-athletes (except
nonqualifiers in their initial year of residence), including
student-athletes who have exhausted their athletics eligibility
or no longer are able to participate because of medical
reasons.
B. Student-athletes who are receiving
countable athletically related financial aid and who have
demonstrated financial need as determined by an analysis
consistent with federal methodology or the methodology
used for all students at the institution.
C. Foreign student-athletes, who have
had an official foreign student-athlete advisory entity
of the institution outside the Department of Athletics
certify in writing that the student-athlete has financial
need.
The responsibility for oversight and administration
of the fund, including interpretations, rests solely with
the conference. The guiding principles of the fund are to
meet the student-athletes needs of an emergency or essential
nature for which financial assistance is not otherwise available.
Conference interpretations not addressed by the Executive
Committee should stay within this intended purpose. The following
uses of the fund are permissible:
A. Cost of clothing and other essential
expenses (not entertainment) up to $500 for Pell-eligible
student-athletes and full grant-in-aid student-athletes
who demonstrate financial need.
B. Cost of expendable academic course
supplies (e.g., notebooks and pens) and rental of nonexpendable
supplies (e.g., computer equipment and cameras) that are
required for all students enrolled in the course.
C. Medical and dental costs not covered
by another insurance program (e.g., premiums for optional
medical insurance, hearing aids, vision therapy, and off-campus
psychological counseling).
D. Costs associated with student-athlete or family emergencies.
The following are restrictions
on the use of the funds:
A. Financing any portion of an institutional
grant-in-aid that could have been awarded to the student-athlete
is prohibited.
B. Nonqualifiers may not receive special
assistance funds during their first academic year in residence.
C. Entertainment expenses for student-athletes
are not permissible.
D. The purchase of disability, illness,
or injury insurance to protect against the loss of potential
future professional sports earnings is not permissible.
E. The funds may not be used for administrative
purposes (conferences may not charge an administrative
fee nor may salary or staff expenses for administration
of the funds be paid from these monies).
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Equipment Manager
RESPONSIBILITIES
Provides administrative support concerning
the operational aspects of the Department of Athletics. Determines
immediate-, short-, and long-range equipment needs for all
men’s and women’s teams and coordinates its purchase,
including acquiring bids as necessary. For practices and competitions,
provides uniforms, equipment, and supplies for 35 coaches
and 400 athletes. Regularly assesses equipment to ensure proper
working order and compliance with safety standards. Implements
all NCAA and NOCSAE dictated equipment safety rules and regulations.
Provides supervision and training of all Equipment Room employees,
including the full-time Assistant Equipment Manager and Equipment
Attendant II and 10-15 part-time student-workers; schedules
their work hours; and determines duties and work priorities.
Also documents and approves their hours for purposes of payroll,
evaluation, and merit increases.
Prepares facilities for both on- and off-campus
events as required, including setup, safety evaluation, monitoring
of equipment operations. Monitors take down of equipment after
events. Coordinates repairs and facility alterations for individual
team practices and/or competitions. Provides training for
and supervision of all video-equipment, computerized-laundry-system,
and office computer-equipment use.
Resolves concerns of coaches regarding equipment,
supplies and/or facility use. Resolves discipline problems
concerning student-athletes using equipment and/or facilities.
Monitors all necessary repairs of equipment and uniforms performed
by Equipment Room staff as well as outside vendors. Attends
and actively participates in all Department of Athletics game-management
meetings. Represents CSUF at local, regional, and national
equipment-manager meetings, seminars, and clinics. Consults
with manufacturers and vendors for purposes of developing
safety standards and product improvements. Conducts semiannual
training sessions for coaches and their staffs on the proper
and safe use of athletics equipment.
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