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Event Planning

Student Clubs & Organizations have the ability to reserve space on campus for free or at a reduced cost depending on the facility and availability. 

The Office of Student Life & Leadership is working with campus partners to ensure that all reservable spaces for student organizations will be available through TitanLink.   At this time reservations for Classrooms, Outdoor spaces, Athletic spaces, Titan Student Union spaces, and the Student Recreation Center can be conducted through  TitanLink .  These reservations will also be automatically marketed through the  Events Calendar  in TitanLink once approved.  

Events utilizing other spaces on campus (ie. Housing & Residence Life) will need to work with those respective offices to reserve spaces.  Submissions through TitanLink for these locations are for MARKETING PURPOSES ONLY.  You must receive a confirmation from the respective office to reserve the space for use.  The Office of Student Life & Leadership reserves the right to deny marketing of an event within TitanLink if it does not support the mission of the student organization or the University.  

Reservable Locations are available for Outdoor Spaces, Classroom Spaces, Titan Student Union and Housing & Residence Life. See reservation information for these locations below. 

 

Reservations through TitanLink

All Club & Organization Presidents and Treasurers are able to reserve spaces through TitanLink.  Additional members are able to make reservations as long as they are designated as Event Planners in TitanLink.

To Create an Event (for Presidents, Treasurers, and Event Planners):

  • Visit  TitanLink
  • Sign in to TitanLink using your Fullerton Portal username and password
  • Select the Organization in which you are a President, Treasurer, or Event Planner that you would like to create an Event for
  • Choose "Events" for your Organization
  • Select "Create Event"
  • Complete Event Information
  • Choose "Add Another Date" if the event will occur over multiple dates
  • Complete the Event Details.  Then select "Next"
  • Upload a Cover Photo
  • Answer Additional Questions Depending on Event Request
  • Review Event Submission.  Click "Submit"

 

Reservable Locations

This is a list of reservable spaces available to Student Clubs & Organizations.  For questions about a particular space, please be sure to contact the steward of that space as identified below.

 

Outdoor Spaces

(Reserved by Student Life & Leadership through  TitanLink)

All reservations for Outdoor Spaces will be done through TitanLink and will be automatically marketed through the Events Calendar once approved.

  • Engineering & Computer Science (ECS) Lawn
  • Engineering & Computer Science (ECS) Courtyard
  • Humanities Terrace
  • Humanities Quad
  • Jacaranda Court {Courtyard located east of Titan Shops}
  • Kinesiology & Health Science (KHS) Mall
  • Central Quad
  • Steven G. Mihaylo Hall (SGMH) Courtyard
  • Titan Walk Tables
  • Titan Lawn {Grass area on south side of the Titan Walk}
  • Tuffy Lawn {Grass area located between the SRC and Titan Gymnasium}

 

Classroom Spaces

(Reserved by Student Life & Leadership for Clubs/Organizations through  TitanLink)

Please note that classroom spaces will not be available until after the third week of instruction in any given semester.  "Student life and leadership will work with Academic scheduling office to solidify your request promptly.” 

All reservations for Classroom Spaces will be done through TitanLink and will be automatically marketed through the Events Calendar once approved.

  • University Hall (UH)
  • McCarthy Hall (MH)
  • Kinesiology (KHS)
  • Education Classroom (EC)
  • Engineering & Computer Science (ECS)
  • Steven G. Mihaylo Hall (SGMH)
  • Langsdorf Hall (LH)
  • Humanities Hall (HH)

 

Athletic Spaces

(Reserved by Kinesiology & Athletics through  TitanLink)

Please note that Kinesiology dance rooms will not be available until after the third week of instruction in any given semester.  "Student life and leadership will work with Kinesiology scheduling office to solidify your request promptly.” 

  • Kinesiology Dance Rooms (202, 204, 264)
  • Intramural Fields
  • South Softball Field
  • Titan Gym

 

Titan Student Union Spaces

(Reserved through  TitanLink)

Reservations for the Titan Student Union can be done through TitanLink.

  • Pavilions (A,B,C) {A cost may be associated with reserving the Pavilions}
  • The Pub
  • Gabrielino Meeting Room
  • Alvarado AB Meeting Room
  • Tuffree AB Meeting Room
  • Stearns Meeting Room
  • Ontiveros ABC Meeting Room
  • Hetebring AB Meeting Room
  • Bradford AB Meeting Room
  • Gilman AB Meeting Room
  • Legislative Chambers 1 & 2
  • Presidents' Room
  • Titan Theater
  • Amphitheatre

 

Housing & Residence Life Spaces

(Reserved by Conference Services)

Reservations for Housing & Residence must be done through  Conference Services online form.  

Events within Housing & Residence Life hosted by Registered Student Organizations must be OPEN and available to the public.

Submissions through TitanLink for Housing & Residence Life spaces are for MARKETING PURPOSES ONLY.  You must receive a confirmation from the Housing & Residence Life Conference Services in order to host your event.

  • Pine 111
  • Pine 140
  • Juniper 111
  • Juniper 150
  • Gastronome 170
  • Gastronome 160
  • Multipurpose Room

 

Disclaimers

  • All off-campus guests are expected to review and abide by the  guidelines outlining the permitted use of amplified sound and/or noise-making devices.
  • All submissions are a request for space, not a confirmation.  Event Reservation Requests are not approved until you receive a confirmation via TitanLink.  Additional confirmations may be required if the reservation request is for space within the Titan Student Union, Student Recreation Center, Housing & Residence Life.
  • Event Reservation Requests for Student Life & Leadership must be submitted at least seven (7) business days in advance and a maximum of one (1) semester prior.  Event requests take three (3) business days to review and determine if additional advisement requirements are needed.  
  • Events such as, but not limited to, cultural shows, festivals, fairs, those that require a food permit, class projects and the like, may require a Special Event Consultation with University staff.
  • All requests are subject to consideration of "time, place, and manner".
  • A member of the organization must be present during the Event scheduled.
  • Driving onto campus for loading or unloading between 8:00am-4:00pm without prior approval is NOT allowed.  Should loading and unloading be necessary, a parking and transportation escort may also be required during the designated loading/unloading times. 
  • Student organizations may be held accountable through campus conduct procedures for the actions of members or the actions of individuals at my event for any violations of the  Student Code of Conduct.
  • The Office of Student Life & Leadership along with any University Office acting as custodian of a space reserves the right to cancel or void any Event Reservation Request if it does not comply with university policies and/or the reservation details are not finalized. 
  • It should be recognized that instructional programs have priority in scheduling University facilities.  The University reserves the right to cancel this Event due to an unanticipated Campus academic need.
  • Failure to comply with the provisions set forth in the  President's Directives  may result in the suspension of campus privileges.