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Satisfactory Academic Progress (SAP) Policy

(Effective with enrollment periods beginning Summer 2012, Fall 2012, and Spring 2013)

What is Satisfactory Academic Progress?

To be eligible to receive federal and state financial aid, you must be maintaining progress toward a specific degree or credential. Maintaining academic progress at California State University, Fullerton (CSUF) means you must: 1) meet the minimum cumulative grade point average standard, 2) meet the "pace" requirement by completing at least 70% of the units you attempt each academic year, and 3) complete your educational program within the maximum timeframe.

How many units must I enroll in and complete to maintain eligibility for aid?

The Office of Financial Aid does not impose a minimum number of units each semester, although most financial aid programs require at least 6 units per semester (half-time status) to receive funds. Therefore, you may decide each semester how many units you will attempt. In deciding, consider such factors as employment, course difficulty, family responsibilities, academic probation, etc.

What is CSUF's definition of "completed units"?

You complete a course when you earn credit by receiving a passing grade. The following grades do not count toward your completed units (however, they do count toward attempted units): F, NC, W, WU, AU, I, IC, U, WF, SP, RD, RP.

Do remedial and repeated courses count for financial aid?

Up to 30 units of remedial coursework are allowed under financial aid regulations as long as you earn a grade of "CR" for the course. A grade of "SP" or "NC" does not count as credit earned. If you repeat a course for which you previously received unit credit (e.g., a grade of D or higher), you may receive financial aid for one retake of the course. . Note that this financial aid policy differs from the academic policy governing repeated courses.

What are the GPA requirements?

Class LevelCumulative GPA Requirement
Freshman (0-29 units) 1.5
Sophomore (30-59 units) 1.70
Junior (60 units) 1.85
Senior (90 or more units) 2.0
2nd BA2.0
Credential2.5
Graduate3.0

How do I maintain eligibility?

At the end of the year, we add together your attempted units for the preceding summer, fall and spring semesters. We review your cumulative GPA as of the end of spring and calculate the percentage of earned units out of those that you attempted. YOU MUST EARN AT LEAST 70% OF ATTEMPTED UNITS AND MEET THE MINIMUM GPA REQUIREMENTS TO MAINTAIN ELIGIBILITY FOR FINANCIAL AID FOR THE FOLLOWING YEAR.

What happens if I earn less than 70% of my attempted units, or do not meet the minimum GPA?

If you earn less than 70% of your attempted units and/ or do not meet the minimum GPA, your eligibility is terminated for the following year.

How do I requalify if my eligibility is terminated?

At the end of the following year, if you have earned at least 70% of your attempted units and meet the minimum GPA requirements, you will automatically re-qualify for financial aid.

How can I monitor my own SAP status?

SAP Pace Chart

How does CSUF calculate the maximum timeframe or "unit cap"?

Federal regulations require that you complete your academic programs within 150% of the standard time frame for your program. At CSUF, we use 120 units as the standard undergraduate program, with 180 attempted units* as the maximum time frame or"unit cap" for undergraduate students and 45 attempted units as the unit cap for graduate students. Unit cap totals for programs requiring more than the standard number of units are listed here. The standard unit cap for graduates and post-baccalaureate students is based on the number of units required for your academic program. Courses numbered 500 or higher are considered "graduate courses" and are weighted at 1.5 times their unit value. The unit cap is 150% of the minimum required units after weighting of required graduate units in the program. All units are counted even if you did not receive financial aid and even if the units do not count for unit credit toward graduation. Once you reach the unit cap for your program, you are ineligible to receive financial aid.

*The calculation of attempted units includes all coursework completed at CSUF as well as all other transferable course-work completed at other institutions.

May I appeal if I lose my eligibility because I earned less than 70% of my attempted units, did not meet the minimum GPA, or exceeded the unit cap?

You have the right to appeal a financial aid SAP or unit cap termination by presenting a written appeal with a personal statement and documentation of mitigating circumstances. Appeal forms are available for download in the "Forms Bank" on the Financial Aid homepage or may be obtained in person from the Office of Financial Aid. Follow the instructions on the appeal form to document your special circumstances. The SAP Appeals Committee evaluates all SAP appeals considering such factors as your personal statement, your academic history, your documented extenuating circumstances and your ability to achieve academic progress in the future. Allow 4-6 weeks for the committee to evaluate and respond to your appeal.

  • If you file an appeal and it is approved before the end of fall term, you will be eligible to receive aid for the fall term. We will review your grades at the end of fall to determine whether you meet the minimum gpa and pace (completing a minimum of 70% of attempted units) requirements. Your spring disbursement will be held until the review is complete.
  • If you file an appeal and it is approved before the end of spring term, you will be eligible to receive aid for the spring term. We will evaluate you at the end of spring to determine whether you meet the minimum gpa and pace (completing a minimum of 70% of attempted units) requirements.

If I am on probation and fail to meet SAP, may I file another appeal?

You were placed on probation because you had an appeal approved which enabled you to receive financial aid while you implemented the changes necessary for you to meet the SAP standards. As a financial aid recipient, you are required to make satisfactory academic progress toward your degree attainment. Appeals are generally not accepted if you fail to make progress, unless you have serious documented extenuating circumstances such as a death in the immediate family.

 

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