Limited Submission Opportunities

Various funding agencies place limits to the number of letters of intent (LOI), pre-proposals or full proposals that an institution can submit in response to a Request for Proposals (RFP) or Funding Opportunity Announcement (FOA) in a given funding cycle. In order to prevent any potential submissions disqualifications by the CSU Fullerton Auxiliary Services Corporation (ASC) or California State University, Fullerton (CSUF), the following policy has been established. This policy applies to all grants and contracts, including awards made directly to faculty members, with the exception of the National Endowment for the Humanities Summer Stipend Program, which will continue to be coordinated through the Office of the Dean of Humanities and Social Sciences (HSS).

Policy

Due to the large number of available programs, it is not possible for the Office of the Associate Vice President for Research and Sponsored Projects (ORSP), Office of Research Development (ORD), or the Office of Grants and Contracts (OGC) to provide a regular list of announcements with limited submission restrictions, or to send advanced notification of every limited submission opportunity. Therefore, it is the responsibility of the principal investigator (PI) to notify the ORD or OGC if s/he intends to make an application to a limited submission opportunity. Upon notice, OGC will distribute the funding opportunity announcement to appropriate colleges and departments to solicit any potential interest on the part of other faculty members. In order to be considered for limited submission opportunities, a PI must coordinate with OGC as provided in the procedures outlined below.

 Procedures 

  1. A Principal Investigator (PI) interested in a limited submission opportunity must submit notification to the OGC immediately but no later than 60 days prior to submission deadline. Upon receipt of notification and OGC’s review of submission guideline, the OGC Director or Assistant Director will send an email to college deans and identified unit administrators to alert the deans of such interest, to request the College Deans and Unit heads to disseminate information and to inquire if there are other interests from faculty within their respective units. A deadline for the responses will be provided by the OGC Director or Assistant Director.
  1. The Dean or Unit head and/or designee shall notify the OGC by the deadline provided in (1) if s/he receives any interest from his/her faculty or staff within his/her unit. No response is necessary if there are no interests received within his/her unit.
  1. Immediately following the deadline set, OGC Director or Asst. Director will send a follow up notification to alert all concerned about the resulting inquiry.
  • If the number of interest(s) is less than the limit of number of proposals allowed, then no further action is necessary. Proposals will be processed following the university’s standard process.
  • If there are more interests than the limit of number of proposals allowed, a selection of the project(s) that will move forward will be necessary.
  1. Selection of Project(s)
  • A PI interested in submitting to a limited submission opportunity must submit a summary of the proposed project (no more than 2 pages), a list of his/her current and pending support, and biographical sketch to the AVP-ORSP.
  • The AVP-ORSP will discuss the projects with the Dean(s) of the college(s) involved. After consulting with the Dean(s) and other university officials (as applicable), the AVP-ORSP will make the final decision on selection of the project(s) to be put forth on behalf of the university. Evaluation criteria will include, but not limited to: quality of the proposal and work described therein, probability of successful funding, and support of the mission of the university.
  1. Proposal Submission

Project(s) selected will result in LOIs, pre-proposals or proposals submitted in accordance with sponsor guidelines through OGC following normal submission procedures including the PI Checklist and other required submittal documents.

  1. Resubmission
  • If a proposal is submitted for a limited submission opportunity and is not funded, that proposal will have no preference over other projects in any subsequent limited submission opportunities.
  • In order to be considered for any subsequent limited submission opportunities, such proposals must be resubmitted and will be evaluated against competing projects.

NOTE: If a special arrangement is agreed upon in the decision of which proposal to put forth during the selection process, that arrangement will be honored.