Information Technology

values Moving towards sustainable practices means a triple win for all of us – increased efficiency, less impact on the environment, and lower costs. IT is committed to ensuring the campus network is protected. Information and communication security are crucial to effective campus functioning. IT is making every prudent step to ensure that information resources and technologies are accessible, for an inclusive learning and working environment. The only way we can succeed in the shared vision of making learning pre-eminent is to work together. We adopt strategies that are both prudent in the short term and that will strengthen the university for the long term.

IT Division Student Assistants (SAs) – Processes & Services

In our continued effort to use our resources efficiently, Information Technology is now in the process of centralizing its' SAs processes and services. These processes and services include, but are not limited to: SAs Hiring, Training, Interviews, Interchangeability, etc.

Student Assistant Hiring


Hiring: The hiring of SAs for Fall 2011 will be completed by each individual department. After Fall 2011 new SA hiring (including GAs) will be performed by Nene Williams.

Live Scan: SAs hired after the start of Fall 2011 will be required to do Live Scan, which will be processed by Nene Williams.

Mandatory Training: There are several mandatory training courses for SAs; most are provided through Portal, however the Campus Security Awareness Training must be requested from Pat Nelson. Each department is responsible for ensuring their SAs complete these training courses within the first month of their employment. Each of these training courses need only be completed once during the SAs' entire campus employment. SA Mandatory Training via Portal

ZZ-account: Your SA(s) will be provided with a zz-account for Fall 2011. After this Fall new SA hires will be provided with a zz-account via an ITRF (or any other system in place) processed by Nene Williams.

Timesheet: SA timesheets will be processed and signed at each department level through an eForm. After signatures are obtained timesheets must be delivered to Nene Williams. This is effective immediately for the August 2011 pay period. Each SA can access their eForm via the Portal using the following steps:

  1. SA Logs into Portal with their zz-account.
  2. Click on "Titan Online" tab
  3. Go to "My WorkPlace" (scroll down; it is on the left)
  4. eForms - Human Resources
  5. Select "Payroll"
  6. Select "Students Timesheets 2011-2012" at the top
  7. Select "Student Timesheets 2011-2012 – Dist
Note: The top section of the form will be prepopulated automatically with the SA information when they login with their zz-account.

Paychecks: Paychecks will be delivered to Laura Labuda at ATC on the 15th of each month. A designated person, who is not the timesheet approver, from each department has to pick them up for their SAs.

Separation: When a SA separates from a department in IT, their supervisor is responsible to provide the termination date to Nene Williams. Nene Williams will then request, through an ITRF (or any other system in place), removal of the SA's zz-account and email to have the zz-account removed from CMS.

Evals: SAs evaluations are not required but they are highly encouraged. We recommend conducting SA evaluations twice per year, before finals. Click here to see a sample of a form that Campus uses.

Additional Training: Each IT department is responsible to provide specialized SAs training. In addition there are SA General Training Guidelines that is provided for you to be used as needed.