Frequently Asked Questions
When can I begin collecting data?
The collection of research may only begin after a CSUF IRB approval letter has been received. Until this approval letter has been received, you are not allowed to begin collecting data.
How do I request an IRB Cayuse Account?
In order to access the Cayuse system, you will need to have an account created and authenticated. Email firstname.lastname@example.org and provide your name, CSUF email address, CWID, major/department, and if you are a student/staff/faculty or you can click the following link: IRB Cayuse Authentication
Keep in mind that data cannot be collected until the researcher has submitted an IRB protocol that has been reviewed and by the IRB.
How do I log into Cayuse?
Enter “CSUF IRB” in your search bar and select the first option. You will be directed to the main IRB page where you will find a link titled “Cayuse IRB Log-In”. After clicking the link, you will be directed to the Cayuse Log-In page. You may also click on the following link which will direct you to the Cayuse Log-In page: Cayuse Log-In
Why am I getting a message saying “We’re sorry. This account has been disabled on the Cayuse 424 system” when trying to log into Cayuse?
This message will appear when a user does not have a Cayuse IRB account. You will need to contact the CSUF IRB office to create and authenticate a Cayuse IRB account for you. Email email@example.com indicating your name, CSUF email address, CWID, major/department, and if you are a student/staff/faculty or you can click the following link: IRB Cayuse Authentication
How long will it take for my study to get approved?
Protocols that fall within the Exempt or Expedited category may take up to 10-15 business days from the initial submission date. For the studies that fall within the full committee review category, approval can take up to 6-8 weeks as the IRB meets once a month on the second Friday of each month, except in July.
What action do I take once my study is complete?
When you have reached the end of your study, you should submit a closure submission request. Once closed studies are marked as finalized, they can no longer be modified. For additional guidance, access the step-by-step instructions for Cayuse IRB: Submitting a Closure Request .
How do I find my advisor within the Cayuse application?
Click on “Find People” and type in the name of your advisor. If their name does not appear, then there is a possibility that the advisor does not have a Cayuse IRB account that has been set up yet. To have an account set up, email firstname.lastname@example.org and provide your name, CSUF email address, CWID, major/department, and if you are a student/staff/faculty or you can click the following link: IRB Cayuse Authentication
When would I need a letter of support?
A letter of support is only needed when data is being collected at another institution’s campus or at an outside organization. Additionally, a letter of support is needed when requesting data from any CSUF department.
What needs to be included in a letter of support?
Letters of support must be on an official letterhead, indicate the date, signature of the appropriate official, and name of PI.
Do I need to list a faculty advisor?
Only students are required to list a faculty advisor. Students must list their faculty advisor within their IRB application along with their advisor's CITI training. Faculty and staff members are not required to list a faculty advisor.
What do I include in my consent form?
For a template reference, click the following link: CSUF Informed Consent Templates
A consent form should list the following:
- Study Title
- HSR #
- Sponsor (if applicable)
- Brief description of the primary purpose of the study
- Overview of what participants will be asked to do
- Risks and benefits
- Clarify if the information will be kept anonymous or confidential
- Costs or payments for participating
- Contact information
- Rights as a research study volunteer
- Meaning of participants signature on the consent form
- Statement of consent
When do I need an assent form?
An assent form is required when a minor is being asked to participate in a study. Like a consent form, an assent form should be issued to minors so they can decide if they wish to participate in the study or not.
NOTE, all assent forms must also have a Parental Consent issued to the parent first. Additional information can be found on the IRB Basic Steps.
For an Assent or Parental Consent template reference, click on the following link: CSUF Templates
What CITI Training is required by the CSUF IRB?
CSUF IRB requires ALL personnel involved in research to complete the CITI training module titled, " Social & Behavioral Research Investigators " to provide training in the ethical use of human participants in research. Each module MUST be completed with a score of 80% or better. Step-by-step instructions on how to register for the correct training, can be found on the IRB CITI Compliance Training webpage.
Who is required to take the CITI Training?
CITI training is required for anyone who will be directly responsible for study management, data collection, consent process, data analysis, transcription, participant recruitment, or follow-up. Step-by-step instructions on how to register for the correct training, can be found on the IRB CITI Compliance Training webpage.