IT Asset Management

Asset Tagging

All IT type state-funded computer equipment are required to be received and disposed of properly and approved by the AMO committee for disposal.  AMO office site  

All IT purchased or department purchased user devices (Laptop, Desktop, Printers, Tablets, cameras, iPad, and mobile phone) are required to be inventoried into the IT service-now data base and be accessible by AMO office for audit purposes.

Items that require an asset tag:

Monitors, Printers, Desktops, Laptops, Tablets, TVs, Mobile Devices, Cameras, scanners, and Network Gear

Disposition

Department purchased equipment will need to be assess by the departments local tech to make sure the items are properly wiped/reset (clear out any personal data).  If the item(s) are no longer useful they can be disposed, if item(s) are still useful then item(s) can be redeployed.  If being disposed of then the hard drive must be removed and disposed of separately to speed up the process using the e-data sanitation form. 

Use form  and drop off drives to IT rollout and the devices can be dropped off to IT Asset Management.  We are located next to each other in the library basement.

All retired IT type items will follow the AMO office procedures are to be Disposed by  Asset Management department.

Ensure the items are properly wiped/reset/unlocked (clear out any personal data).  Helpdesk/rollout to change the status of the items in our data base from installed to retired or instock (depending if item(s) are still usable or not.  If retired then the items can delivered to asset management department PLS-082. If the item(s) are still usable then rollout may keep items for redeployment or brought back to IT asset management to be placed back into available stock.