President's Directive No. 6
University Policy Regarding the Sale of Food, Beverages, Merchandise
The sale of food, beverages, merchandise and services on the campus
is controlled for several different reasons:
1. The student body, faculty and staff represent a large, captive
market that must occupy a relatively small area daily. This population
should not be subject to high-pressure sales tactics, nor should
one entity with something to sell be given the advantage of exposure
to his market while this privilege is denied to another entity in
a similar position.
2. The student body, faculty and staff should be provided with
food, beverages, merchandise and services they regularly need as
inexpensively and conveniently as possible.
3. To meet these needs, Titan Shops has been granted general control
of the sales of food, beverages, merchandise and services on this
4. The University and the Titan Shops recognize the value of campus
organizations and their need to fit into the University structure.
Further, it is realized that in order for these organizations to
sponsor and implement their programs, certain types of on-campus
fund raising activities may be appropriate. To assist campus organizations
needing to make money and to provide food, merchandise and services
at times Titan Shops is not in operation, or at times Titan Shops
is providing service in an area of campus remote from another area,
the Titan Shops manager is authorized to waive his sales right.
The steps in the waiver process are described below.
5. In order to facilitate cooperation between Titan Shops and campus
organizations, the University Activities Center will negotiate with
Titan Shops to determine what items may be sold by campus organizations,
and on what scale, without undermining either:
a. The revenue structure of Titan Shops (or its contractors),
b. The stability in the provision of items that is essential
to the campus community.
Campus organizations, however, may make special requests for sales
throughout the academic year. These requests should be made to the
UAC (University Activities Center.)
6. Appeals to any decision of the Titan Shops Manager regarding
waiver of sales rights may be made to the Titan Shops Executive
7. Sales conducted within the University Center or by specific
Associated Students programs are governed by policies set forth
in the Associated Students CSUF Foundation agreement (4/8/85).
REGULATION OF SALES
1. The Director of the University Activities Center or Designee
and Titan Shops Manager must approve sales by campus organizations.
Approval of the type and scope of sale will rely on specifications
developed under point #5 above. Requests for such sales must be
presented to the University Activities Center at least two weeks
prior to the proceeds sale. All proceeds from fund-raising must
be deposited into and ASI Trust Account the day following an event
and an accounting of the proceeds must be filed in the University
Activities Center within five working days of the event. Funds raised
must be used for university related purposes consistent with the
approved mission of the organization and objectives of the fund-raising
2. Campus food and beverage sales on a continuous basis may be
approved only under the following circumstances:
a. During evening hours after 5 p.m. Permission to hold such
sales must be received by the UAC not less than one month prior
to the end of the semester preceding the semester of proposed
b. Within the offices of University departments and campus organizations.
Food and beverage sales in these locations may not be publicized
to the general campus community. However, the University Activities
Center shall be notified of all such sales and will in turn notify
the manager of Titan Shops.
3. Campus organizations may not subcontract with off-campus individuals
or firms to sell food, beverages or merchandise or provide services
and programs on campus unless the activity/event is clearly related
to the nature and goals of the campus organization and is approved
in advance by the Vice President for Student Services, the Vice
President for Administration, or the Vice President for Academic
Affairs as appropriate, or their designees. Off-campus commercial
interests may be invited by campus organizations to provide displays,
exhibits, and demonstrations as long as the off-campus interest
does not engage in sales on campus of the product or service displayed.
Except as provided below, the on-campus organization may not receive
any tangible consideration in return for its invitation. The entire
agreement between the on-campus organization and the off-campus
interests shall be approved in advance by the Vice Presidents as
appropriate, or their designees.
4. If an organization is planning an event requiring a contract
with another agency, it must have the document reviewed by the UAC
previous to obtaining approval for the event.
5. Student organizations may request a registration fee
of participants in an event sponsored by a student group. This registration
fee is to be considered as a tool for fund raising and is not to
exceed $100. The fees collected are to be deposited in an ASI (Associated
Students Incorporated) Trust Account. Registration fees shall be
used only for programs and services clearly relating to the mission
and goals of the student organizations as defined in the constitution
and by-laws of file in the University Activities Center.
6. When a registration fee is assessed for participation in an
event, the organization may not discriminate against or for any
particular business. Limited space must be assigned on a first-come,
first served basis.
7. Each semester, organizations engaging in on-campus fund-raising
activities must submit a confidential report listing revenues and
expenditures (by item) on standard accounting forms.
All proceeds from fund raising must be deposited into an ASI Trust
Account the day following the event and an accounting of the proceeds
must be filed in the University Activities Center within five working
days of the event. Funds raised must be used for university purposes
consistent with the approved missions of the organization and the
objectives of the fund raising event.
CONDUCT OF SALES
1. Sale of items by individuals is not prohibited.
2. Sales locations must be approved in advanced by the University
Activities Center and shall not impede pedestrians or vehicular
traffic nor interfere with University operations.
3. All sales must be conducted in such a manner that the buyer
feels no direct pressure to buy. Persons selling items must not
approach potential buyers.
4. The name of the sponsoring organization and the recipient(s)
of the funds raised must be clearly displayed by all selling organizations.
5. Sales by organizations other that Titan Shops may not be publicized
within 500 feet of the bookstore or university dining service areas
unless specific permission is granted by the Titan Shops manager.
6. It shall be the responsibility of the organization to obtain
a sellers permit through the Board of Equalization and to pay taxes
7. The sale of potentially hazardous food, beverages, merchandise
and services require the prior permission of the Office of Environmental
Health and safety and is subject to inspection by that office.
8. All organizations shall be expected to obey applicable State
and County laws and abide by the regulations of the University Office
of Environmental Health and Safety as outlined in the Rules
Governing campus Sales and Activities. It shall be the responsibility
of the sponsoring organization to meet minimum State health and
sanitary standards for food handlers and food preparations.
FAILURE TO COMPLY WITH THE PROVISIONS OF THE POLICY MAY RESULT
IN THE SUSPENSION OF CAMPUS PRIVILEGES.
Acknowledged by: President Jewel Cobb, President
California State University, Fullerton