President's Directive No. 6

1. The student body, faculty and staff represent a large, captive market that must occupy a relatively small area daily. This population should not be subject to high-pressure sales tactics, nor should one entity with something to sell be given the advantage of exposure to his market while this privilege is denied to another entity in a similar position.

2. The student body, faculty and staff should be provided with food, beverages, merchandise and services they regularly need as inexpensively and conveniently as possible.

3. To meet these needs, Titan Shops has been granted general control of the sales of food, beverages, merchandise and services on this campus.

4. The University and the Titan Shops recognize the value of campus organizations and their need to fit into the University structure. Further, it is realized that in order for these organizations to sponsor and implement their programs, certain types of on-campus fund raising activities may be appropriate. To assist campus organizations needing to make money and to provide food, merchandise and services at times Titan Shops is not in operation, or at times Titan Shops is providing service in an area of campus remote from another area, the Titan Shops manager is authorized to waive his sales right. The steps in the waiver process are described below.

5. In order to facilitate cooperation between Titan Shops and campus organizations, the University Activities Center will negotiate with Titan Shops to determine what items may be sold by campus organizations, and on what scale, without undermining either:

a. The revenue structure of Titan Shops (or its contractors), or

b. The stability in the provision of items that is essential to the campus community.

Campus organizations, however, may make special requests for sales throughout the academic year. These requests should be made to the UAC (University Activities Center.)

6. Appeals to any decision of the Titan Shops Manager regarding waiver of sales rights may be made to the Titan Shops Executive Director.

7. Sales conducted within the University Center or by specific Associated Students programs are governed by policies set forth in the Associated Students CSUF Foundation agreement (4/8/85).

REGULATION OF SALES

1. The Director of the University Activities Center or Designee and Titan Shops Manager must approve sales by campus organizations. Approval of the type and scope of sale will rely on specifications developed under point #5 above. Requests for such sales must be presented to the University Activities Center at least two weeks prior to the proceeds sale. All proceeds from fund-raising must be deposited into and ASI Trust Account the day following an event and an accounting of the proceeds must be filed in the University Activities Center within five working days of the event. Funds raised must be used for university related purposes consistent with the approved mission of the organization and objectives of the fund-raising event.

2. Campus food and beverage sales on a continuous basis may be approved only under the following circumstances:

a. During evening hours after 5 p.m. Permission to hold such sales must be received by the UAC not less than one month prior to the end of the semester preceding the semester of proposed sale.

b. Within the offices of University departments and campus organizations. Food and beverage sales in these locations may not be publicized to the general campus community. However, the University Activities Center shall be notified of all such sales and will in turn notify the manager of Titan Shops.

3. Campus organizations may not subcontract with off-campus individuals or firms to sell food, beverages or merchandise or provide services and programs on campus unless the activity/event is clearly related to the nature and goals of the campus organization and is approved in advance by the Vice President for Student Services, the Vice President for Administration, or the Vice President for Academic Affairs as appropriate, or their designees. Off-campus commercial interests may be invited by campus organizations to provide displays, exhibits, and demonstrations as long as the off-campus interest does not engage in sales on campus of the product or service displayed. Except as provided below, the on-campus organization may not receive any tangible consideration in return for its invitation. The entire agreement between the on-campus organization and the off-campus interests shall be approved in advance by the Vice Presidents as appropriate, or their designees.

4. If an organization is planning an event requiring a contract with another agency, it must have the document reviewed by the UAC previous to obtaining approval for the event.

5. Student organizations may request a “registration fee” of participants in an event sponsored by a student group. This registration fee is to be considered as a tool for fund raising and is not to exceed $100. The fees collected are to be deposited in an ASI (Associated Students Incorporated) Trust Account. Registration fees shall be used only for programs and services clearly relating to the mission and goals of the student organizations as defined in the constitution and by-laws of file in the University Activities Center.

6. When a registration fee is assessed for participation in an event, the organization may not discriminate against or for any particular business. Limited space must be assigned on a first-come, first served basis.

7. Each semester, organizations engaging in on-campus fund-raising activities must submit a confidential report listing revenues and expenditures (by item) on standard accounting forms.

All proceeds from fund raising must be deposited into an ASI Trust Account the day following the event and an accounting of the proceeds must be filed in the University Activities Center within five working days of the event. Funds raised must be used for university purposes consistent with the approved missions of the organization and the objectives of the fund raising event.

CONDUCT OF SALES

1. Sale of items by individuals is not prohibited.

2. Sales locations must be approved in advanced by the University Activities Center and shall not impede pedestrians or vehicular traffic nor interfere with University operations.

3. All sales must be conducted in such a manner that the buyer feels no direct pressure to buy. Persons selling items must not approach potential buyers.

4. The name of the sponsoring organization and the recipient(s) of the funds raised must be clearly displayed by all selling organizations.

5. Sales by organizations other that Titan Shops may not be publicized within 500 feet of the bookstore or university dining service areas unless specific permission is granted by the Titan Shops manager.

6. It shall be the responsibility of the organization to obtain a sellers permit through the Board of Equalization and to pay taxes where applicable.

7. The sale of potentially hazardous food, beverages, merchandise and services require the prior permission of the Office of Environmental Health and safety and is subject to inspection by that office.

8. All organizations shall be expected to obey applicable State and County laws and abide by the regulations of the University Office of Environmental Health and Safety as outlined in the “Rules Governing campus Sales and Activities.” It shall be the responsibility of the sponsoring organization to meet minimum State health and sanitary standards for food handlers and food preparations.

FAILURE TO COMPLY WITH THE PROVISIONS OF THE POLICY MAY RESULT IN THE SUSPENSION OF CAMPUS PRIVILEGES.

Acknowledged by: President Jewel Cobb, President

California State University, Fullerton